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Home My WebLink About2024-10-21; Parks & Recreation Commission; ; Parks & Recreation Department Report Meeting Date: October 21, 2024 To: Parks & Recreation Commission From: Kyle Lancaster, Parks & Recreation Director Staff Contact: Mick Calarco, Recreation Services Manager mick.calarco@carlsbadca.gov, 442-339-2859 Subject: Parks & Recreation Department Report Recommended Action Receive a report on recently completed and upcoming Parks & Recreation Department activities, donations and grants, as well as other topics of interest. Executive Summary Mick Calarco, Recreation Services Manager and Todd Reese, Parks Services Manager will report on recently completed and upcoming parks and recreation activities, and other topics of local interest. Exhibits 1. Department report Exhibit 1 PARKS & RECREATION DEPARTMENT REPORT Oct. 21, 2024 GENERAL & RECREATION Leo Carrillo Ranch Historic Park Featured on Fox 5 News On Sept. 20, 2024, Fox 5 News featured a segment on Leo Carrillo Ranch Historic Park. Staff shared information on Carrillo history, architecture, movies, television, interpretive exhibits, events, education programs and guided tours. California Association of Public Procurement Officials On Sept. 25, 2024, Parks & Recreation Department staff hosted the San Diego Chapter of the California Association of Public Procurement Professionals meeting and tour at the Ranch. The visit including a walking tour and a networking lunch. Meeting topics included: • The unique challenges of procurement and contracting in historically significant settings. • Best practices for adhering to the Secretary of the Interior’s Standards for the Treatment of Historic Properties. • Insights into the restoration and preservation efforts at Leo Carrillo Ranch, including seismic retrofitting, restoration of historic buildings, and the addition of new facilities. • How community input shaped the prioritization of improvements at Leo Carrillo Ranch. • The impact of historic preservation on modern public projects and community engagement. Alga Norte Community Park Superhero Obstacle Race On Sunday, Oct. 6, 2024, the department’s Superhero Obstacle Race was a heroic hit, with over 500 Carlsbad superheroes racing through 20 themed obstacles at Alga Norte Community Park this past Saturday Sunday. Dressed as their favorite hero, participants flew through the course in a flash, scaled walls, crawled through webs, braved toxic tunnels, and more to protect and save the Earth. The 2K race was packed with challenges that brought out Hulk-like strength and Batman-level agility. The day was a marvelous success, thanks to more than 80 dedicated community volunteers, leaving everyone feeling like they’d saved the day! Kudos for Carlsbad Senior Center Staff Senior Center staff recently received kudos for the Stay Safe Online class. A participant wrote, “I attended the “Stay Safe Online” class held today at the Senior Center. I just wanted to let you know that instructor Karen Kelly made the presentation and course content tremendously useful to me. Her presentation and use of examples made it easy to understand what likely scammers look like. She also made it clear that there are certain necessary steps to protect yourself that must be taken. No “I’m too busy” or “It can’t happen to me.” In short, she was great and kudos to the Senior Center programming staff.” Carlsbad Senior Center Transportation Program On Tuesday, Oct. 8, 2024, Senior Center staff, Bus Driver Derrick Crockett, Bus Driver Rosa Ramirez, and Recreation Supervisor Andi Koller, made numerous phone calls to contact and confirm a scheduled transportation program participant’s reservation. Despite numerous call attempts, the participant never answered the phone. Concerned about the program participant’s wellbeing, Bus Driver Derrick Crockett proactively decided to stop by the program participant’s residence as scheduled to personally attempt to make contact. While knocking on the door, Derrick heard the participant call out for help. Fortunately, the front door was unlocked, and Derrick entered the home after hearing the participant say, “come in!” He found the participant on the floor with a large bump on their head, and unable to get up or stand. Derrick found an ice pack and helped her to sit up. She did not want Derrick to call 911 or an ambulance, so he called the emergency contact on file instead. Their emergency contact person was less than five minutes away and asked him to wait for their arrival. The emergency response person arrived and assumed care, and Derrick continued with his regular transportation route. Staff checked in with the emergency care person afterwards and learned they decided to call an ambulance, and the program participant was hospitalized and received care and treatment for a head injury. Thanks to Senior Center staff, the program participant was able to receive the emergency care and assistance she needed. Upcoming Event: Pumpkin Plunge Aviara Norte Aquatic Center Saturday, Oct. 19, 2024 5 p.m. – 8 p.m. $10 per person; children ages three and under are free Bring a swimsuit and join the Halloween fun at Alga Norte Aquatic Center that transforms into spooky fun with pool activities and games with prizes, and floating obstacles. The Splash Pad will also be open for the little ones. Dry activities include a bounce house, lawn games and the Floating Pumpkin Patch where every child will get to lasso and keep a pumpkin. Food and beverages are available for purchase at the event. Upcoming Event: Dia de los Muertos Open House Leo Carrillo Ranch Historic Park Hacienda Saturday, Nov. 2 and Sunday, Nov. 3, 2024 10 a.m. – 2 p.m. Free admission Leo Carrillo Ranch Historic Park will celebrate the Dia de los Muertos with traditional ornaments from this joyful holiday. There will be an ofrenda to honor the Carrillo Family, colorful decorations and explanations of the elements from this special celebration. Join us at the Hacienda for an open house from 10 a.m. to 2 p.m. on Saturday, Nov. 2 and Sunday, Nov. 3. On Saturday, staff will provide craft projects for children. Upcoming Event: Holiday at the Rancho Saturday, Dec. 7, 2024 5 to 8 p.m. Leo Carrillo Ranch Historic Park Admission is $10 per person; children ages 3 and younger are free. Explore Leo Carrillo Ranch lit up with holiday lights, decorations, and a backdrop of classic holiday musical performance. Watch the holiday tree lighting at 5:45 p.m. on the sand near the pool. Decorate holiday cookies, create crafts, participate in the ‘plush’ snowball fight, and enjoy festive entertainment. Face painting, train rides, an outdoor movie and a special visit by Santa are also included. A holiday film will be featured on the outdoor movie screen starting at 6 p.m. PARKS Stagecoach Park Community Garden Project The approval of the project’s plans, specifications and contract documents, and the authorization to advertise the project for bids, occurred at the City Council Meeting on April 23, 2024. Staff subsequently returned to the City Council on July 23, 2024, with a recommendation to award the construction contract. The City Council awarded the construction contract to Ace Capital Engineering in an amount not-to- exceed $464,353. A pre-construction meeting took place on Aug. 29, 2024. The contractor’s schedule was submitted to the city and approved. The contractor mobilized on Oct. 1, 2024, and construction began. The project’s improvements are anticipated to be substantially completed by the end of the first quarter of 2025. Alga Norte Aquatic Center Restroom Renovation and Pool Replastering Projects Fleet & Facilities Department staff is coordinating with Parks & Recreation Department staff on two projects that will require a few months closure of the aquatic center: (a) renovation of the restrooms and locker rooms, as an outcome of a legal settlement with the park’s general contractor, and (b) replastering of each pool and spa due to wear over the last decade. The projects were independently designed and bid, but will be constructed concurrently to minimize the period of the center’s closure and therefore lessen the impact to the public/programs. On July 23, 2024, the City Council provided approval of the project’s plans, specifications and contract documents, and authorization to advertise the project for bids. Staff returned to the City Council on Oct. 8, 2024, for award of the construction contracts. The closure period is slated for Nov. 12, 2024, through mid-late February 2025. All aquatic patrons and user groups have been notified of the pending closure of the aquatic center. Staff will work to accommodate as many patrons and user groups as feasible at the Monroe Street Pool during the Alga Norte Aquatic Center closure period. Staff is also researching the availability of other pools within adjacent cities during the closure period. Monroe Street Pool Renovation/Replacement Project The project’s design firm, LPA, prepared the 100% construction plans and specifications. On Sept. 10, 2024, the City Council provided approval of the project’s plans, specifications and contract documents, and authorization to advertise the project for bids. The City Council also appropriated $18,158,361 in additional funding. On Oct. 10, 2024, Fleet & Facilities Department staff advertised the project for bids. Staff anticipate returning to the City Council in early 2025 with a recommendation to award the construction contract. Presuming the award of the construction contact, the closure period is tentatively slated for early Spring 2025 through late Spring 2026. All aquatic patrons and user groups have been notified of the pending closure of the pool facility. Staff will work to accommodate as many patrons and user groups as feasible at the Alga Norte Aquatic Center during the Monroe Street Pool closure period. Staff is also researching the availability of other pools within adjacent cities during the closure period. Veterans Memorial Park Project Modifications to the park’s hydrology and grading plans were determined to be required to comply with the latest standards. A local hydrology subconsultant was brought onto the design team to complete those modifications. The balance of the park’s initial plan-check comments continues to be addressed by the design team so the 100% construction plans can be submitted to the Community Development Department for the next round of plan-checking. On July 30, 2024, the City Council adopted a resolution authorizing execution of a professional services agreement with Romtec, Inc. to provide design services and pre-engineered building material kits for three buildings (restrooms, storage, concession and vending space) for the Veterans Memorial Park Project, in an amount not-to-exceed $1,630,995. Outdoor Pickleball Court Project The City Council approved a Capital Improvement Program Project Charter for eight new outdoor pickleball courts. Once designed, four courts are to be constructed at Calavera Hills Community Park and four courts are to be constructed at Stagecoach Community Park. The courts are anticipated to be completed in late Spring 2026. The addition of these new outdoor pickleball courts is responsive to the public’s current demand for this amenity and will substantially broaden the service area coverage. After completing a procurement process, staff issued a task order to MIG, Inc. for design services on this project. Staff and the MIG design team have met several times over the past few months to develop and review the preliminary design concepts for both sites. Department Report Mick Calarco, Recreation Services Manager Todd Reese, Parks Services Manager Parks & Recreation Department Oct. 21, 2024 1 LEO CARRILLO RANCH FEATURED ON FOX 5 NEWS ITEM NO. 1 - DEPARTMENT REPORT 2 LEO CARRILLO RANCH HOSTS MEETING AND TOUR ITEM NO. 1 - DEPARTMENT REPORT 3 •Staff hosted meeting and walking tour on Sept. 25, 2025 •California Association of Procurement Officials •Topics included: •Purchasing and contracting specific to historic sites •Adhering to Secretary of Interior Standards for Historic Preservation •Ranch restoration and preservation •Community input and engagement •‘Prioritized improvements and the importance of master planning SUPERHERO OBSTACLE RACE ITEM NO. 1 - DEPARTMENT REPORT 4 KUDOS FOR SENIOR CENTER STAFF ITEM NO. 1 - DEPARTMENT REPORT 5 Stay Safe Online Class A participant wrote, “I attended the “Stay Safe Online” class held today at the Senior Center. I just wanted to let you know that instructor Karen Kelly made the presentation and course content tremendously useful to me. Her presentation and use of examples made it easy to understand what likely scammers look like. She also made it clear that there are certain necessary steps to protect yourself that must be taken. No “I’m too busy” or “It can’t happen to me.” In short, she was great and kudos to the Senior Center programming staff.” SENIOR CENTER TRANSPORTATION PROGRAM ITEM NO. 1 - DEPARTMENT REPORT 6 PUMPKIN PLUNGE WRAP UP ITEM NO. 1 - DEPARTMENT REPORT 7 UPCOMING EVENT: HOLIDAY AT THE RANCHO, DEC. 7 ITEM NO. 1 - DEPARTMENT REPORT 8 DIA DE LOS MUERTOS OPEN HOUSE Leo Carrillo Ranch Historic Park Hacienda Saturday, Nov. 2 and Sunday, Nov. 3, 2024 10 a.m. – 2 p.m. Free admission Celebrate the holiday with traditional ornaments and an ofrenda to honor the Carrillo Family On Saturday, staff will provide crafts for children ITEM NO. 1 - DEPARTMENT REPORT STAGECOACH COMMUNITY GARDEN ITEM NO. 1 - DEPARTMENT REPORT Repurposing Parks Maintenance Yard 10 STAGECOACH COMMUNITY GARDEN ITEM NO. 1 - DEPARTMENT REPORT Final Concept Plan 11 TIMELINE •July 23, 2024: City Council award of contract •August 29,2024: Pre-construction meeting held •October 1, 2024: Construction commenced •End first quarter 2025: Completion of construction ITEM NO.1 - DEPARTMENT REPORT 12 Alga Norte Aquatic Center Restroom Renovation & Pool Replastering Projects ITEM NO. 1 - DEPARTMENT REPORT 13 1.Approved the plans, specifications and contract documents and authorized the City Clerk to advertise for bids the Alga Norte Aquatic Center Restroom and Locker Room Renovation Project 2.Approved the plans, specifications and contract documents and authorized the City Clerk to advertise for bids the Alga Norte Aquatic Center Pool Replastering Project and authorized an additional appropriation in the amount of $1,487,464 JULY 23, 2024 CITY COUNCIL ACTIONS ITEM NO. 1 - DEPARTMENT REPORT 14 Replastering Project (CIP# 4733) 56-meter competition pool 25-meter Instructional pool 250-sq. ft. hydrotherapy spa Renovation Project (CIP# 4756) Men’s and women’s locker room Family restrooms ITEM NO. 1 - DEPARTMENT REPORT 15 Project scope •Remove and replace floor and wall tiles •Repair compromised framing in some walls •Install new waterproofing membranes •Install new floor drains •Rebuild showers •Make ADA improvements 16 ITEM NO. 1 - DEPARTMENT REPORT LOCKER / RESTROOM RENOVATION Project scope •Waterline tiles •Coping, deck and specialty tiles •Plaster surfaces •Substructure repairs •Deck drain and in-pool area drains •Lighting fixtures 17 ITEM NO. 1 - DEPARTMENT REPORT POOL REPLASTERING SCHEDULING OF THE PROJECTS Staff proposed concurrent construction of the projects •Will cause a single three-month closure of the center Saves ~$275,000 in costs versus two partial closures o Temporary restroom facilities/fencing, dual mobilizations Less impact to patrons versus two partial closures o Dust/debris, noise, equipment, materials staging, etc. ITEM NO. 1 - DEPARTMENT REPORT Timeline Reviewed construction bids: September 2024 Returned to the City Council to for award of the construction contracts: Oct. 8, 2024 Construction: Nov. 12, 2024 - February 2025 ITEM NO. 1 - DEPARTMENT REPORT Monroe Street Pool Renovation/Replacement Project 20 •Approved the Monroe Street Pool Renovation and Replacement Project’s plans, specifications and contract documents, appropriated $18,158,361 in construction funding, and authorized the City Clerk to advertise project for construction bids 21 SEPT. 10, 2024 CITY COUNCIL ACTIONS ITEM NO. 1 - DEPARTMENT REPORT •42 years old o It offers lap and rec swim, physical education and swim instruction o It requires significant repairs and upgrades to remain operational and code compliant 2222 ITEM NO. 1 - DEPARTMENT REPORT EXISTING FACILITY SUMMARY •Input from neighbors and pool users helped the design team create 3 options 1.Bare minimum for ongoing operation 2.Same size pool, but modernized facility 3.Increased pool size and added features 2323 ITEM NO. 1 - DEPARTMENT REPORT PUBLIC INPUT 33-meter pool, 15 lanes (7’ 3”) More parking spaces Family restrooms Sports lighting Shade Exterior entrance/exit Locker rooms, lobby, first aid, offices, meeting space Mechanical room Monroe Street Pool 25 26 Shade More parking Family restrooms Service truck access Mechanical equipment Exteriorentrance Natural drainage basin Locker rooms, office spaceSolar water heating Sports lighting 27 28 MEASURE J – ELECTION RESULTS ITEM 8: MONROE STREET POOL 31 District 1 Yes 6,944 57% No 5,211 43% District 2 Yes 6,212 53% No 5,544 47% District 3 Yes 6,565 48% No 7,019 52% District 4 Yes 6,855 48% No 7,517 52% NEXT STEPS •Bids for the project are due by Dec. 5, 2024 •Staff anticipate returning to the City Council on Jan. 14, 2025, to award a construction contract •Closure period tentatively slated for early Spring 2025 through late Spring 2026 32 ITEM NO. 1 - DEPARTMENT REPORT OUTDOOR PICKLEBALL COURTS PROJECT ITEM NO. 1 - DEPARTMENT REPORT 33 •The project is expected to take until Summer 2026 to design, permit, bid and construct four courts each at Calavera Hills and Stagecoach Community Parks •Design team has conducted site visits, refined the project timeline, commenced topographic survey work and reviewed the preliminary design concepts •Staff received the latest design concepts in early Fall 2024 and is in the process of further refining them Stagecoach Community Park - Option 134 35 STAGECOACH COMMUNITY PARKSTAGECOACH COMMUNITY PARK Calavera Hills Community Park36 37 CALAVERA HILLS COMMUNITY PARKCALAVERA HILLS COMMUNITY PARKCALAVERA HILLS COMMUNITY PARK 38 CONCEPTUAL IMAGERY COURT COMPLEX ENTRIES QUESTIONS/COMMENTS Thank you ITEM NO.1 - DEPARTMENT REPORT 39