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Home My WebLink About2024-10-29; City Council; ; Proof of designation form for collection of electronic waste in CarlsbadCA Review GH Meeting Date: Oct. 29, 2024 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: James Wood, Environmental Sustainability Director james.wood@carlsbadca.gov, 442-339-2584 Subject: Proof of designation form for collection of electronic waste in Carlsbad Districts: All Recommended Action Adopt a resolution authorizing execution and submittal of a Proof of Designation Form 184 letter to the California Department of Resources Recycling and Recovery to designate Allied Waste Systems, Inc., dba Republic Services of San Diego, or its subcontractor, E Recycling of CA –SFS, as an approved collector of electronic waste for the City of Carlsbad. Executive Summary State law requires local jurisdictions such as the City of Carlsbad to have programs to capture household hazardous waste to prevent them from being disposed in landfills, including e-waste. (California Code of Regulations, Title 14, Division 7, Chapter 9, Article 6.3.) If a private waste hauler provides e-waste services on a city’s behalf, the city must submit a proof of designation form to CalRecycle that describes and authorizes the waste hauler’s activities. Staff are requesting that the City Council authorize an update of the form for the city’s waste hauler, Allied Waste Systems, Inc., dba Republic Services of San Diego, designating its subcontractor as the approved collectors of electronic waste for the City of Carlsbad. Republic Services hired a subcontractor, E Recycling of CA – SFS, to collect and properly dispose of and recycle e-waste. E Recycling recently moved locations and was required to obtain a new identification number for the state’s e-waste recycling program. The designation form needs to be updated with the subcontractor and its new information, and this update requires the City Council’s approval. Staff are also asking for the City Council to delegate authority to the City Manager for any subsequent proof of designation forms, for the sake of efficiency, during the term of the franchise agreement with Republic Services. Oct. 29, 2024 Item #5 Page 1 of 5 Explanation & Analysis Republic Services began providing waste collection services in Carlsbad in 2022, and, under the terms of its franchise agreement with the city, it is the city’s designated e-waste collector, with the responsibility to provide on-call e-waste collection services to all Carlsbad residents. Republic Services’ subcontractor, E Recycling of CA – SFS, collects e-waste in the city for proper disposal and recycling. E-Recycling is an approved e-waste collector and is properly registered with California’s Department of Resources Recycling and Recovery, known as CalRecycle. This updated proof of designation form will include E-Recycling’s new address and identification number and will be submitted to CalRecycle for approval. Fiscal Analysis This item has no fiscal impact. Next Steps Staff will submit the authorized form to CalRecycle. Republic Services and E Recycling of CA – SFS will continue with the collection of e-waste in Carlsbad. Environmental Evaluation The proposed action does not qualify as a project under the California Environmental Quality Act under Guidelines Section 15378. It does not result in a direct or any reasonably foreseeable indirect physical change in the environment. Exhibit 1. City Council resolution Oct. 29, 2024 Item #5 Page 2 of 5 RESOLUTION NO. 2024-241 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING EXECUTION AND SUBMITTAL OF A PROOF OF DESIGNATION FORM 184 LETTER TO THE CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY TO DESIGNATE ALLIED WASTE SYSTEMS, INC., DBA REPUBLIC SERVICES OF SAN DIEGO, OR ITS SUBCONTRACTOR, E RECYCLING OF CA-SFS, AS AN APPROVED COLLECTOR OF ELECTRONIC WASTE FOR THE CITY OF CARLSBAD. WHEREAS, California Code of Regulations, or CCR, Title 14, Division 7, Chapter 9, Article 6.3 requires every local jurisdiction to have programs to capture household hazardous waste to prevent disposal to the landfills, including electronic waste, or e-waste; and WHEREAS, the City of Carlsbad does not have city-operated drop-off or collection facilities for e-waste, and designating Allied Waste Systems, Inc., dba Republic Services of San Diego, or Republic, as an e-waste collector within the city will allow city residents continued e-waste curbside and drop- off services at the Palomar Transfer Station; and WHEREAS, if a private waste hauler provides e-waste services on behalf of a local government, the local government must submit a Proof of Designation, or POD, Form 184, letter to the California Department of Resources Recycling and Recovery, or CalRecycle, describing and authorizing the hauler's activities; and WHEREAS, under California Code of Regulations, Title 14, Section 18660.49(b)(S), the POD must be signed by "a representative of the Local Government that is duly authorized and empowered to execute agreements or contracts related to waste management on behalf of the Local Government;" and WHEREAS, the City Council approves solid waste hauling franchises under the City Charter section 402; and WHEREAS, on April 6, 2021, the City Council adopted Resolution No. 2021-075, approving the current franchise hauling agreement with Republic; and WHEREAS, the franchise hauling agreement, which became effective on July 1, 2022, requires Republic to provide e-waste collection and proper disposal services within the City of Carlsbad, or Franchise Agreement; and WHEREAS, Republic subcontracts with E Recycling of CA-SFS to provide e-waste services within the City of Carlsbad; and Exhibit 1 Oct. 29, 2024 Item #5 Page 3 of 5 State of California CalRecycle 184 (Revised 10/2020) Proof of Designation Must be received by CalRecycle 30 days in advance of any designated collection activity. I. Designation Participants Information Designating Local Government: Designated Approved Collector:CEWID#: II. Designation Collection Activity Details Designation Beginning Date:Designation End Date: Geographic Area of Service: Specific Site(s) for Permanent Drop-off Services: Specific Address(es) of Permanent Drop-off Services: Check if attachment(s) are provided. Method and Description of Collection Activities (check all boxes that apply):Permanent Drop-off Curbside Service Illegal Disposal Clean-upTemporary Special Events Other (specify): Description of Authorized Collection(s): III. Signed Certification Statements Name of Designating Authority Representative: Title: Phone:E-Mail: Mailing address: As required under Title 14 CCR § 18660.49(b)(6): I am a designating authority authorized to execute agreements or contracts related to waste management on behalf of the Local Government. I have read and understand all applicable laws and regulations governing the Electronic Waste Recovery and Recycling Program. I agree that the Local Government shall operate in compliance with those applicable laws and regulations. I certify that the Proof of Designation contains true and correct information to the best of the designating authority’s knowledge. Signature:Date Signed: Name of Local Government Point of Contact (if different from above): Title: Phone:E-Mail: Mailing address: Name of Authorized Collector Signatory: Title: Phone:E-Mail: Mailing address: As required under Title 14 CCR § 18660.49(b)(9): I am an authorized signatory listed in the application for approval, and agrees to operate in compliance with the requirements of the Electronic Waste Recovery and Recycling Program and all applicable laws and regulations. Signature:Date Signed: FOR CALRECYCLE USE ONLY Transmitted by Mail Received by Date Transmitted Date Eligible for Use Mail Electronic Mail /RDG&KHFNV City of Carlsbad E RECYCLING OF CA - SFS 127784 10/09/2024 10/31/2024 City of Carlsbad, CA Palomar Transfer Station, Inc. 5960 El Camino Real, Carlsbad, CA 92008 All items accepted Republic Services working with E Recycling to provide e-waste recycling for The City of Carlsbad, CA Keith Blackburn Mayor 760-579-1462 keith.blackburn@carlsbadca.gov 1200 Carlsbad Village Dr., Carlsbad, CA 92008 Avecita Jones Senior Program Manager (442) 339-2542 Avecita.Jones@carlsbadca.gov 1635 Faraday Ave, Carlsbad, CA 92008 Antonia Escalante Compliance (800) 795-0993 Ext. 413 tescalante@erecyclingofca.com P.O.BOX 2746 Santa Fe Springs, CA 90670 Antonia Escalante Digitally signed by Antonia Escalante Date: 2024.09.06 16:51:04 -07'00'10/01/2024 ATTACHMENT ADepartment of Resources Recycling and Recovery Oct. 29, 2024 Item #5 Page 5 of 5 I I □ Iii Iii Iii Iii Iii I I I I I I □ □