HomeMy WebLinkAbout2024-10-21; Community-Police Engagement Commission; ; Commission Discussion of City Council Approved Fiscal Year 2024-2025 Work PlanMeeting Date: Oct. 21, 2024
To: Community-Police Engagement Commission
From: Sheila Cobian, Director of Legislative & Constituent Services
Staff Contact: Sheila Cobian, Director of Legislative & Constituent Services
sheila.cobian@carlsbadca.gov, 442-339-2917
Subject: Commission Discussion of City Council Approved Fiscal Year 2024-2025
Work Plan
District: All
Recommended Action
Engage in a discussion regarding the City Council approved Community-Police Engagement
Commission Work Plan for fiscal year 2024-2025.
Executive Summary/ Discussion
At the July 22, 2024, Community-Police Engagement Commission meeting, Chair Connolly
requested that an item be added to an upcoming agenda for the Commission to discuss the
fiscal year 2024-2025 Commission work plan. The City Council approved work plan is attached
as Exhibit 1.
Fiscal Analysis
This action has no fiscal impact.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project
within the meaning of the California Environmental Quality Act under California Public
Resources Code Section 21065 in that it has no potential to cause either a direct physical
change or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1.May 21, 2024, City Council approved fiscal year 2024-2025 Community-Police Engagement
Commission work plan
Community-Police Engagement Commission
Oct. 21, 2024 Item #3 Page 1 of 15
Staff Report
CA Review JRT
Meeting Date: May 21, 2024
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Sheila Cobian, Legislative & Constituent Services Director
sheila.cobian@carlsbadca.gov, 442-339-2917
Subject: Community-Police Engagement Commission Annual Work Plan
Districts: All
Recommended Actions
Adopt a resolution approving the Community-Police Engagement Commission Work Plan for
fiscal year 2024-2025.
Executive Summary
The City Council is being asked to review and approve the proposed fiscal year 2024-25 work
plan for the Community-Police Engagement Commission, as required by Carlsbad Municipal
Code, Chapter 2.15, Section 2.15.020(C).
The purpose of the annual work plan is to encourage increased dialogue between boards and
commissions and the City Council. It is also intended to ensure that boards and commissions
are working in line with the priorities of the City Council.
On March 25, 2024, the Commission unanimously accepted its first work plan, covering fiscal
year 2024-25, and recommended that it be approved by the City Council.
Explanation & Analysis
The City Council established the Community-Police Engagement Commission to promote
mutual understanding and trust between the Police Department and the community by
providing an inclusive and respectful forum that fosters informed dialogue.
Members of the Community-Police Engagement Commission participated in facilitated
workshops on Feb. 26, 2024, and March 25, 2024, to establish its first work plan.
May 21, 2024 Item #5 Page 1 of 6
Exhibit 1
Oct. 21, 2024 Item #3 Page 2 of 15
To develop a mission statement, commissioners discussed the elements of the commission's
purpose, with a focus on the key concepts they thought should be highlighted in a mission
statement. These included:
•Transparency/trust
•Community perspective
•Enhanced communication, outreach
•Champion Carlsbad and its Police Department
•Encourage community engagement
•Respect
Based on the concepts and themes, the commission created the following mission statement:
The mission of the City of Carlsbad Community-Police Engagement Commission
is to promote mutual understanding and trust between the Police Department
and the community through an inclusive and respectful forum that fosters
informed dialogue to carry out the duties delegated to the Commission by the
Carlsbad City Council.
Commissioners focused their work plan goals around establishing best practices and
foundational elements that would set the commission up for long-term success. The
commission ultimately identified two goals and seven tasks for its first work plan, which covers
fiscal year 2024-25, as shown in the proposed work plan (Attachment A to Exhibit 1).
Fiscal Analysis
There is no fiscal impact associated with approving the work plan. The work plan can be carried
out within existing budget allocations for the staff supporting the commission.
Next Steps
The Community-Police Engagement Commission and staff will focus efforts on the goals and
tasks listed in the proposed work plan, if approved.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project
within the meaning of the California Environmental Quality Act under California Public
Resources Code Section 21065 in that it has no potential to cause either a direct physical
change or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1.City Council Resolution
May 21, 2024 Item #5 Page 2 of 6Oct. 21, 2024 Item #3 Page 3 of 15
May 21 2024 Item #5 Page 3 of 6
Exhibit 1
Oct. 21, 2024 Item #3 Page 4 of 15
RESOLUTION NO. 2024-110
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE COMMUNITY-POLICE ENGAGEMENT
COMMISSION WORK PLAN FOR FISCAL YEAR 2024-2025
WHEREAS, the City Council of the City of Carlsbad, California has determined that annual work
plans ensure boards and commissions are working in line with priorities of the City Council; and
WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code requires that each board or
commission provide to the City Council for its approval an annual work plan of activities to be
undertaken by the board or commission and a subsequent report of its accomplishments; and
WHEREAS, Chapter 2.30 of the Carlsbad Municipal Code details the composition and duties of
the Community-Police Engagement Commission; and
WHEREAS, at the special meetings of the Community-Police Engagement Commission in
February and March 2024, staff assisted commissioners with the preparation of a work plan that is
consistent with the duties described in Carlsbad Municipal Code Chapter 2.30; and
WHEREAS, the mission of the Community-Police Engagement Commission is to promote mutual
understanding and trust between the Police Department and the community through an inclusive and
respectful forum that fosters informed dialogue to carry out the duties delegated to the commission
by the Carlsbad City Council; and
WHEREAS, on March 25, 2024, the Community-Police Engagement Commission voted
unanimously to accept the work plan and is recommending that the City Council approve the plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council of the City of Carlsbad approves the Community-Police
Engagement Work Plan for fiscal year 2024-25 (Attachment A).
May 21 2024 Item #5 Page 4 of 6Oct. 21, 2024 Item #3 Page 5 of 15
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 21st day of May, 2024, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN :
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, ACOSTA.
NONE.
NONE.
NONE.
.
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
Attachment A
City of Carlsbad
Community-Police Engagement Commission Work Plan
Fiscal Year 2024-25
I.Mission Statement
The mission of the City of Carlsbad Community-Police Engagement Commission is to promote
mutual understanding and trust between the Police Department and the community through
an inclusive and respectful forum that fosters informed dialogue to carry out the duties
delegated to the Commission by the Carlsbad City Council.
II.Composition
Consistent with Chapter 2.30, Section 2.30.030 and Chapter 2.15, Section 2.15.050 (A) of the
Carlsbad Municipal Code, the Community-Police Engagement Commission shall consist of five
members. The Mayor and each City Council member shall nominate one individual to serve for
a term coinciding with the term of the Council member making the appointment. All
nominations shall be subject to ratification by a majority vote of the City Council. In addition,
the City Council may consider the following additional criteria in appointing members to the
commission:
1.A demonstrated ability to be open minded, impartial, objective, and unbiased
2.An absence of any real or perceived bias, prejudice, or conflict of interest
3.A record of community involvement
4.An ability to build constructive working relationships and communicate effectively with
diverse groups
5.A demonstrated commitment to the purpose of the commission with an eye toward
fostering positive police-community relationships
6.Attendance at the Carlsbad Citizens Police Academy
Persons with ongoing litigation against the city related to police matters shall be ineligible to
serve on the commission. In addition, current Carlsbad Police Department employees and their
parents or children are ineligible to serve on the commission. (Ord. CS-441 § 3, 2022)
III. March 2024 through June 2025 Goals & Tasks
As a new commission, the Community-Police Engagement Commission will focus on the
following foundational goals and tasks during this first work plan period:
Goal 1: Establish best practices for commission training, communication, deliberation and
operations.
Task 1: Complete mandated training
Task 2: Identify any additional training and information that would benefit commission
members
May 21, 2024 Item #5 Page 5 of 6Oct. 21, 2024 Item #3 Page 6 of 15
Task 3: Identify and review other Commissions’ Best Practices
Task 4: Establish guidelines for the review of policy, procedures and practices
Task 5: Develop and maintain an ongoing prioritized list of future meeting topics
Task 6: Establish an effective forum for information exchange between the Police Department
and the community
Goal 2: Raise awareness in the community of the commission and the opportunity it provides
to engage and learn
Task 1: Share meeting videos and city news summaries
Identify topics and agenda items that would be most of interest to the community and request
that city staff share a summary and video link through its communication channels, as time and
resources permit. Share links within the commissioners’ own communication channels (emails
to friends, posting on social media, etc.)
May 21, 2024 Item #5 Page 6 of 6Oct. 21, 2024 Item #3 Page 7 of 15
Community-Police Engagement
Commission Workplan
Sheila Cobian, Director
Legislative & Constituent Services
May 21, 2024
1
Oc
t
.
2
1
,
2
0
2
4
It
e
m
#
3
P
a
g
e
8
o
f
1
5
{city of
Carlsbad
STAFF RECOMMENDATION
Adopt a resolution approving the
Community-Police Engagement
Commission Work Plan for fiscal year
2024-25.
Item No. 5 – CPEC Annual Work Plan
2
Oc
t
.
2
1
,
2
0
2
4
It
e
m
#
3
P
a
g
e
9
o
f
1
5
ELEMENTS OF COMMISSION
PURPOSE
•Transparency/trust
•Community perspective
•Enhanced communication, outreach
•Champion Carlsbad and its Police Department
•Encourage community engagement
•Respect
Item No. 5 – CPEC Annual Work Plan
3
Oc
t
.
2
1
,
2
0
2
4
It
e
m
#
3
P
a
g
e
1
0
o
f
1
5
1111111
MISSION STATEMENT
The mission of the City of Carlsbad Community-Police Engagement Commission is to promote mutual understanding and trust between the Police Department and the community through an inclusive and respectful forum that fosters informed dialogue to carry out the duties delegated to the Commission by the Carlsbad City Council.
Item No. 5 – CPEC Annual Work Plan
4
Oc
t
.
2
1
,
2
0
2
4
It
e
m
#
3
P
a
g
e
1
1
o
f
1
5
1111111
GOAL 1: ESTABLISH BEST PRACTICES FOR COMMISSION
TRAINING, COMMUNICATION, DELIBERATION AND OPERATIONS
Task 1 – Complete mandated training
Task 2 – Identify any additional training & information that would benefit members
Task 3 – Review other Commissions’ Best Practices
Task 4 – Establish guidelines for review of policy, procedures and practices
Task 5 – Develop & maintain an ongoing prioritized list of future meeting topics
Task 6 – Establish an effective forum for information exchange between PD and community
Item No. 5 – CPEC Annual Work Plan
5
Oc
t
.
2
1
,
2
0
2
4
It
e
m
#
3
P
a
g
e
1
2
o
f
1
5
GOAL 2: RAISE AWARENESS IN THE COMMUNITY OF THE
COMMISSION AND OPPORTUNITY IT PROVIDES TO ENGAGE &
LEARN
Task 1 – Share meeting videos and city news summaries
Item No. 5 – CPEC Annual Work Plan
6
Oc
t
.
2
1
,
2
0
2
4
It
e
m
#
3
P
a
g
e
1
3
o
f
1
5
STAFF RECOMMENDATION
Adopt a resolution approving the
Community-Police Engagement
Commission Work Plan for fiscal year
2024-25.
Item No. 5 – CPEC Annual Work Plan
7
Oc
t
.
2
1
,
2
0
2
4
It
e
m
#
3
P
a
g
e
1
4
o
f
1
5
Questions?
8
Oc
t
.
2
1
,
2
0
2
4
It
e
m
#
3
P
a
g
e
1
5
o
f
1
5
{city of
Carlsbad