The URL can be used to link to this page

Home My WebLink About2024-11-18; Parks & Recreation Commission; 03; Parks & Recreation Department Report Meeting Date: Nov. 18, 2024 To: Parks & Recreation Commission From: Kyle Lancaster, Parks & Recreation Director Staff Contact: Mick Calarco, Recreation Services Manager mick.calarco@carlsbadca.gov, 442-339-2859 Subject: Parks & Recreation Department Report Recommended Action Receive a report on recently completed and upcoming Parks & Recreation Department activities, donations and grants, as well as other topics of interest. Executive Summary Mick Calarco, Recreation Services Manager and Todd Reese, Parks Services Manager will report on recently completed and upcoming parks and recreation activities, and other topics of local interest. Exhibits 1. Department report Exhibit 1 PARKS & RECREATION DEPARTMENT REPORT Nov. 18, 2024 GENERAL & RECREATION Leo Carrillo Ranch Historic Park Online Archive Parks & Recreation Department staff recently launched an online archive that helps tell the story of the Leo Carrillo Ranch Historic Park. The archive is an accessible and easy way to see objects, photographs and papers relating to the life and times of Hollywood actor and conservationist Leo Carrillo and his historic Rancho de Los Kiotes. The archive is a window into that era. You can browse categories like people, photos and objects or click on “discover” to generate a page of random images and artifacts. Leadership in Training and Education Participants Host Halloween Activities On Oct. 30, 2024, Leadership in Training and Education (LITE) program participants crafted handmade Halloween cards and candy bags for seniors at the Carlsbad Senior Center. These goodie bags and cards were delivered to home-bound seniors and seniors who attend the congregate meal program at the Carlsbad Senior Center. LITE participants loved participating in this intergenerational outreach opportunity and look forward to doing more like it during the school year. On Oct. 31, 2024, Leadership in Training and Education (LITE) program participants hosted the spookiest community Halloween Bash in town. Designed to attract a family-friendly audience before they went out trick-or-treating for the evening, LITE participants and city staff, Recreation Supervisor Eric Sapp and Recreation Specialist Seth Ketterer, transformed the Pine Avenue Community Center activity room into a spooky haunted house, including a frightening carnival. Fun activities included creepy cookie decorating, carnival games and even jumpy inflatables in the gymnasium for everyone to enjoy. To see the community come together and celebrate this fun holiday in costumes was one to remember! Leadership in Training and Education Participants Host Food and Hygiene Drive During November, LITE program participants offered a helping hand to students in the Carlsbad community, by hosting and promoting a non-perishable food and hygiene (toothpaste, deodorant, mouthwash, shampoo, etc.) drive to benefit the Carlsbad High School Lancer Locker. The Lancer Locker provides necessities to Carlsbad High School students and their families in need. LITE participants will be collecting donations at the Pine Avenue Community Center and delivering them to Carlsbad High School for distribution from Nov. 4 through 22, 2024. Día de los Muertos at Leo Carrillo Ranch Historic Park On Nov. 2 and 3, 2024, Leo Carrillo Ranch Historic Park hosted and celebrated Día de los Muertos, or Day of the Dead, with colorful arts and crafts, a traditional ofrenda for the Carrillo family and a community ofrenda open to everyone to personally honor their loved ones. Both joyful and touching, this cherished Mexican holiday brought over 600 guests to the Ranch to remember those have passed, transforming remembrance into a celebration of life. Surrounded by colorful papel picado banners, bright marigolds and the warm, earthy smell of copal incense, visitors crafted paper flowers, colored sugar skull masks, and left heartfelt messages for those they wished to remember. It was a beautiful way to honor loved ones who are gone but never forgotten. Kudos for Carlsbad Senior Center Staff The Carlsbad Senior Center and Recreation Program/Services Coordinator Haley Dittberner recently received kudos, in the form of a five-star Google Review, for going above and beyond to serve the community. The reviewer wrote, “The Carlsbad Village Senior Center is a true gem in the community, offering so much to enrich and better the lives of its members. From fun and creative activities like ukulele lessons to invaluable resources like access to legal advice, the center provides something for everyone. The staff (especially Haley [Dittberner]) and volunteers go above and beyond to make sure each person feels welcomed and supported. They’ve truly made a difference in the lives of so many, fostering a sense of community, learning, and connection. I’m incredibly grateful for all they do!” Winter Registration Winter registration started Nov. 13, and first classes start Nov. 21, 2024. The Parks & Recreation Department offers a variety of youth classes from sports lessons to art classes and more – including pickleball lessons, tennis lessons, Friday Nights at Pine, and Painting Like the Masters. The department also offers a variety of programs for adults who want to stay active. The complete program schedule is available in the city’s Winter Community Services Guide. Upcoming Event: Holiday at the Rancho Saturday, Dec. 7, 2024 5 to 8 p.m. Leo Carrillo Ranch Historic Park Admission is $10 per person; children ages 3 and younger are free. Explore Leo Carrillo Ranch lit up with holiday lights, decorations, and a backdrop of classic holiday musical performance. Watch the holiday tree lighting at 5:45 p.m. on the sand near the pool. Decorate holiday cookies, create crafts, participate in the ‘plush’ snowball fight, and enjoy festive entertainment. Face painting, train rides, an outdoor movie and a special visit by Santa are also included. A holiday film will be featured on the outdoor movie screen starting at 6 p.m. PARKS Stagecoach Park Community Garden Project On April 23, 2024, the City Council provided approval of the project’s plans, specifications and contract documents, and authorization to advertise the project for bids. On July 23, 2024, the City Council awarded the construction contract. On Oct. 1, 2024, construction began. The project’s improvements are anticipated to be substantially completed by the beginning of Spring 2025. Alga Norte Aquatic Center Restroom Renovation and Pool Replastering Projects Two projects are underway, requiring a few months closure of the Alga Norte Aquatic Center: (a) renovation of portions of the restrooms, and (b) replastering of the pools and spa, due to wear over the last decade. The projects were independently designed and bid, but are being constructed concurrently to minimize the aquatic center’s closure, and therefore lessen the impact to the public/programs. On July 23, 2024, the City Council provided approval of the projects’ plans, specifications and contract documents, and authorization to advertise the project for bids. On Oct. 8, 2024, the City Council awarded the construction contracts. The closure is slated for Nov. 12, 2024, through mid-late February 2025. All aquatic patrons and user groups were notified of the closure of the aquatic center. Memberships for the aquatic center will be honored at the Monroe Street Pool, or memberships may be paused during closure, if desired. During the closure, staff will offer temporary programs at the Monroe Street Pool and Harding Community Center, including Deep Water/Aqua Fit Hybrid, Deep Water Boot Camp, and Fit Hit. Monroe Street Pool Renovation/Replacement Project On Sept. 10, 2024, the City Council provided approval of the project’s plans, specifications and contract documents, and authorization to advertise the project for bids. The City Council also appropriated $18,158,361 in additional funding. On Oct. 19, 2024, staff held a mandatory pre-bid meeting to review the project scope, requirements and conduct a site walk with interested contractors, subcontractors and project team. The due date for bids is Dec. 5, 2024. Staff anticipate returning to the City Council in early 2025 with a recommendation to award the construction contract. Presuming the award of the construction contact, the closure period is tentatively slated for early Spring 2025 through late Spring 2026. All aquatic patrons and user groups have been notified of the pending closure of the pool facility. Staff will work to accommodate as many patrons and user groups as feasible at the Alga Norte Aquatic Center during the Monroe Street Pool closure. Staff will also research the availability of other pools within adjacent cities during the closure. Veterans Memorial Park Project Modifications to the Veterans Memorial Park hydrology and grading plans were determined to be required to comply with the latest standards. A local hydrology subconsultant was brought onto the design team to complete those modifications. The balance of the park’s initial plan-check comments continues to be addressed by the design team so the 100% construction plans can be submitted to the Community Development Department for the next round of plan-checking. On July 30, 2024, the City Council authorized a professional services agreement with Romtec, Inc., to provide design services and pre-engineered material kits for three buildings (restrooms, storage, and concessions) for Veterans Memorial Park, in an amount not-to-exceed $1,630,995. Full construction plans for the three structures are being finalized to be included in the building permit submittal package. On Nov. 19, 2024, the City Council will be asked to authorize an application and agreement with San Diego Gas & Electric to provide, install, and maintain electric vehicle charging station infrastructure at Veterans Memorial Park. SDG&E has an electric vehicle infrastructure policy that will allow the city to provide more public EV charging stations, with little installation-related costs to the city. SDG&E will pay for the design, construction, installation, and maintenance of the utility-owned infrastructure for the city’s EV charging stations, minus a $5,000 administrative fee. Staff identified Veterans Memorial Park as an appropriate site for this infrastructure opportunity because it met the qualifications for participation, and its plans and specifications were already in development with SDG&E. Outdoor Pickleball Court Project On Feb. 13, 2024, the City Council approved a Capital Improvement Program Project Charter for eight new outdoor pickleball courts. Once designed, four courts each are to be constructed at Calavera Hills Stagecoach Community Parks. The courts are anticipated to be completed by late Spring 2026. The addition of these new outdoor pickleball courts is responsive to the public’s current demand for this amenity and will substantially broaden the service area coverage. After completing a procurement process, staff issued a task order to MIG, Inc., for design services on this project. Staff and the MIG design team have met several times over the past few months to develop and refine the preliminary design concepts. Staff have now received the final design concepts for review. Upcoming Trails Volunteers Events The next trails volunteer event will be held on Saturday, Nov. 23, 2024, from 8:30a.m. to 11:30 a.m. at Hidden Valley Road Trail. More information is available on the department’s trails webpage. Department Report Mick Calarco, Recreation Services Manager Todd Reese, Parks Services Manager Parks & Recreation Department Nov. 18, 2022 1 CARRILLO RANCH ARCHIVES GOES LIVE ONLINE ITEM NO. 3 - DEPARTMENT REPORT 2 LITE PROGRAM HALLOWEEN ACTIVITIES ITEM NO. 3 - DEPARTMENT REPORT 3 LITE PROGRAM FOOD AND HYGIENE ITEMS DRIVE ITEM NO. 3 - DEPARTMENT REPORT 4 •Hosting and promoting a non-perishable food and hygiene (toothpaste, deodorant, mouthwash, shampoo, etc.) drive to benefit the Carlsbad High School Lancer Locker DÍA DE LOS MUERTOS OFFERINGS ITEM NO. 3 - DEPARTMENT REPORT 5 KUDOS FOR SENIOR CENTER STAFF ITEM NO. 3 - DEPARTMENT REPORT 6 Google reviewer wrote, “The Carlsbad Village Senior Center is a true gem in the community, offering so much to enrich and better the lives of its members. From fun and creative activities like ukulele lessons to invaluable resources like access to legal advice, the center provides something for everyone. The staff (especially Haley [Dittberner]) and volunteers go above and beyond to make sure each person feels welcomed and supported. They’ve truly made a difference in the lives of so many, fostering a sense of community, learning, and connection. I’m incredibly grateful for all they do!” WINTER PROGRAM REGISTRATION ITEM NO. 3 - DEPARTMENT REPORT 7 •Winter registration started Nov. 13, and first classes start Nov. 21, 2024 •The department offers a variety of youth classes from sports lessons to art classes and more – including pickleball lessons, tennis lessons, Friday Nights at Pine, and Painting Like the Masters •The department also offers a variety of programs for adults who want to stay active. The complete program schedule is available in the city’s Winter Community Services Guide. UPCOMING EVENT: HOLIDAY AT THE RANCHO, DEC. 7 ITEM NO. 3 - DEPARTMENT REPORT 8 STAGECOACH COMMUNITY GARDEN ITEM NO. 3 - DEPARTMENT REPORT Repurposing Parks Maintenance Yard 9 STAGECOACH COMMUNITY GARDEN ITEM NO. 3 - DEPARTMENT REPORT Final Concept Plan 10 TIMELINE •July 23, 2024: City Council awarded contract •October 1, 2024: Construction commenced •Spring 2025: Construction completed ITEM NO.3 - DEPARTMENT REPORT 11 Alga Norte Aquatic Center Restroom Renovation & Pool Replastering Projects ITEM NO. 3 - DEPARTMENT REPORT 12 1.Approved the plans, specifications and contract documents and authorized the City Clerk to advertise for bids the Alga Norte Aquatic Center Restroom and Locker Room Renovation Project 2.Approved the plans, specifications and contract documents and authorized the City Clerk to advertise for bids the Alga Norte Aquatic Center Pool Replastering Project and authorized an additional appropriation in the amount of $1,487,464 JULY 23, 2024 CITY COUNCIL ACTIONS ITEM NO. 3 - DEPARTMENT REPORT 13 Replastering Project (CIP# 4733) 56-meter competition pool 25-meter Instructional pool 250-sq. ft. hydrotherapy spa Renovation Project (CIP# 4756) Men’s and women’s locker room Family restrooms ITEM NO. 3 - DEPARTMENT REPORT 14 Project scope •Remove and replace floor and wall tiles •Repair compromised framing in some walls •Install new waterproofing membranes •Install new floor drains •Rebuild showers •Make ADA improvements 15 ITEM NO. 3 - DEPARTMENT REPORT LOCKER / RESTROOM RENOVATION Project scope •Waterline tiles •Coping, deck and specialty tiles •Plaster surfaces •Substructure repairs •Deck drain and in-pool area drains •Lighting fixtures 16 ITEM NO. 3 - DEPARTMENT REPORT POOL REPLASTERING SCHEDULING OF THE PROJECTS Staff proposed concurrent construction of the projects •Will cause a single three-month closure of the center Saves ~$275,000 in costs versus two partial closures o Temporary restroom facilities/fencing, dual mobilizations Less impact to patrons versus two partial closures o Dust/debris, noise, equipment, materials staging, etc. ITEM NO. 3 - DEPARTMENT REPORT Timeline Reviewed construction bids: September 2024 Returned to the City Council to for award of the construction contracts: Oct. 8, 2024 Construction: Nov. 12, 2024 - February 2025 ITEM NO. 3 - DEPARTMENT REPORT Monroe Street Pool Renovation/Replacement Project 19 •Approved the Monroe Street Pool Renovation and Replacement Project’s plans, specifications and contract documents, appropriated $18,158,361 in construction funding, and authorized the City Clerk to advertise project for construction bids 20 SEPT. 10, 2024 CITY COUNCIL ACTIONS ITEM NO. 3 - DEPARTMENT REPORT •42 years old o It offers lap and rec swim, physical education and swim instruction o It requires significant repairs and upgrades to remain operational and code compliant 2121 ITEM NO. 3 - DEPARTMENT REPORT EXISTING FACILITY SUMMARY •Input from neighbors and pool users helped the design team create 3 options 1.Bare minimum for ongoing operation 2.Same size pool, but modernized facility 3.Increased pool size and added features 2222 ITEM NO. 3 - DEPARTMENT REPORT PUBLIC INPUT 33-meter pool, 15 lanes (7’ 3”) More parking spaces Family restrooms Sports lighting Shade Exterior entrance/exit Locker rooms, lobby, first aid, offices, meeting space Mechanical room Monroe Street Pool 24 25 Shade More parking Family restrooms Service truck access Mechanical equipment Exteriorentrance Natural drainage basin Locker rooms, office spaceSolar water heating Sports lighting 26 27 MEASURE J – ELECTION RESULTS ITEM 8: MONROE STREET POOL 30 District 1 Yes 6,944 57% No 5,211 43% District 2 Yes 6,212 53% No 5,544 47% District 3 Yes 6,565 48% No 7,019 52% District 4 Yes 6,855 48% No 7,517 52% NEXT STEPS •Bids for the project are due by Dec. 5, 2024 •Staff anticipate returning to the City Council on Jan. 14, 2025, to award a construction contract •Closure period tentatively slated for early Spring 2025 through late Spring 2026 31 ITEM NO. 3 - DEPARTMENT REPORT VETERANS MEMORIAL PARK MASTER PLAN ITEM NO. 3 - DEPARTMENT REPORT 32 •City Council authorized execution of a professional services agreement with Romtec, Inc. to provide design services and pre-engineered building material kits for three buildings at the park, via a cooperative purchasing program, not-to-exceed $1,630,995 •The city has used Romtec buildings on previous park projects, (i.e., restrooms at the Poinsettia Community Park Dog Park and Lake Calavera Preserve) and found the structures to be reliable, durable, and a good value JULY 30, 2024 CITY COUNCIL ACTION ITEM NO. 3 - DEPARTMENT REPORT 33 34 Northern Building B Northern Building A Southern Building 35 Northern Building A 36 37 Southern Building 38 VETERANS MEMORIAL PARK ITEM NO. 3 - DEPARTMENT REPORT Design work associated with modifications to the site’s hydrology and grading will be completed late Fall 2024 VETERANS MEMORIAL PARK ITEM NO. 3 - DEPARTMENT REPORT Accessible Paths and Fitness Stairs •Balance of the park’s initial plan-check comments continues to be addressed •Staff will resubmit 100% plans to the Community Development Department for next round of review •On Nov. 19, 2024, City Council will be asked to authorize an application and agreement with San Diego Gas & Electric to provide, install, and maintain the park’s electric vehicle charging station infrastructure •SDG&E has an electric vehicle infrastructure policy that will allow the city to provide more public EV charging stations, with little installation-related costs to the city UPCOMING CITY COUNCIL ACTION ITEM NO. 3 - DEPARTMENT REPORT 41 OUTDOOR PICKLEBALL COURTS PROJECT ITEM NO. 3 - DEPARTMENT REPORT 42 •The project is expected to take until Summer 2026 to design, permit, bid and construct four courts each at Calavera Hills and Stagecoach Community Parks •Design team has conducted site visits, refined the project timeline, commenced topographic survey work and reviewed the preliminary design concepts •Staff have now received the final design concepts Calavera Hills Community Park43 44CALAVERA HILLS COMMUNITY PARK 45CALAVERA HILLS COMMUNITY PARK 46CALAVERA HILLS COMMUNITY PARK Stagecoach Community Park - Option 147 48STAGECOACH COMMUNITY PARK 49STAGECOACH COMMUNITY PARK 50STAGECOACH COMMUNITY PARK 51 CONCEPTUAL IMAGERY COURT COMPLEX ENTRIES 52SITE AMENITIES ITEM NO. 3 - DEPARTMENT REPORT 53 Saturday, November 23, 2024; 8:30 – 11:30 a.m. Hidden Valley Road Trail Info available on the department’s trails webpage TRAILS VOLUNTEERS EVENT QUESTIONS/COMMENTS Thank you ITEM NO.3 - DEPARTMENT REPORT 54