HomeMy WebLinkAbout2025-01-23; Barrio Traffic Circles and Barrio Lighting Projects Update (District 1); Gomez, PazTo the members of the:
CITY COUNCIL
Date\ 23 2 CA ✓cc✓
CM ACM vbCM (3) ✓
Council Memorandum
January 23, 2025
To:
From:
Honorable Mayor Blackburn and Members of the City Council
Paz Gomez, Deputy City Manager, Public Works
Via: Sheila Cobian, Assistant City Manager ~
Re: Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
{city of
Carlsbad
Memo ID# 2025011
This memorandum provides an update to a previous Council Memorandum dated
November 21, 2024, on the Barrio Traffic Circles Project, Capital Improvement Program {CIP)
Project No. 4015, and the Barrio Lighting Project, CIP Project No. 4013 (Attachment A).
Background
The Barrio Traffic Circles Project will provide traffic circles at five intersections and crosswalk
striping improvements at an existing 4-way stop in the Barrio neighborhood. The Barrio Lighting
Project will provide energy-efficient light-emitting diode (LED) pedestrian lighting along sidewalks
within city right-of-way in the Barrio neighborhood. Attachment A provides additional
background information on both projects.
Discussion
Barrio Traffic Circles Project
This is a federally funded project through a grant from the Community Project
Funding/Congressionally Directed Spending (CPFCDS).
As described in Attachment A, staff have moved forward with splitting this project into two
phases. Phase 1 and Phase 2 of the project include the following improvements:
Phase 1 Improvements:
• Oak Avenue and Roosevelt Street -crosswalk striping improvements at the existing
4-way stop
• Oak Avenue and Jefferson Street -traffic circle
• Pine Avenue and Madison Street -traffic circle
• Pine Avenue and Harding Street -traffic circle with public art
• Chestnut Avenue and Roosevelt Street -traffic circle
• Chestnut Avenue and Madison Street -traffic circle
Phase 2 Improvements:
• Palm Avenue and Harding Street -curb extensions
• Magnolia Avenue and Madison Street -curb extensions
Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
Council Memo -Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
January 23, 2025
Page 2
Design of Phase 1 is complete, and on December 26, 2024, the California Department of
Transportation (Caltrans) authorized advertisement for construction bids.
Phase 2 of the project is in the design phase. Staff plan to present the final design to the Traffic
Safety & Mobility Commission (TS&MC) in fall 2025.
Public Art for the Barrio Traffic Circles Project
The permanent public art will be located at the traffic circle at the Pine Avenue and
Harding Street intersection. A Call for Artists was issued on April 26, 2024, informed by
community input gathered in December 2023. A Public Art Advisory Subcommittee comprised of
two Arts Commissioners, two community members and a professional artist met on
November 13, 2024, to review nine qualified artist proposals.
The subcommittee selected three artists to make presentations, and on December 19, 2024,
Mario Torero was selected as the artist for the project. After the design contract with the artist
has been executed, additional community engagement will occur to ensure the artwork reflects
the values, aspirations and character of the neighborhood. In accordance with the Art in Public
Places program, the final design will be brought to the Arts Commission for review and then the
City Council for approval.
Barrio Lighting Project
Phase 1 of the Barrio Lighting Project is complete. All 13 new energy-efficient LED streetlights
have been installed and energized.
Phase 2 of this project is in the final stages of design and will provide energy-efficient LED
pedestrian lighting along sidewalks within city right-of-way in the Barrio neighborhood. The
consultant team finished their pre-construction level design, which includes the proposed
locations of approximately 130 pedestrian lights. Staff have re-submitted the design to San Diego
Gas & Electric (SDGE) for their final review following field verification with SDGE representatives.
Staff have been working closely with the Communication & Engagement Department and sent
out mailers to the residents and business owners to solicit feedback from the community prior to
the TS&MC meeting on February 3, 2025.
Next Steps
Barrio Traffic Circles Project
For Phase 1 of the project, staff expect to bring this project to the City Council in early 2025, with
a recommendation to approve the plans, specifications and contract documents and request
authorization to advertise for construction bids. Staff will evaluate the bids received and identify
the lowest responsive and responsible bidder and return to the City Council with a request to
award a contract in mid-2025. Estimated construction completion of Phase 1 is mid-2026.
Council Memo -Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
January 23, 2025
Page 3
For Phase 2 of the project, staff plan to return to the TS&MC to request support of staff's
recommendation for the City Council's approval of the plans, specifications and contract
documents. Staff expect to bring the item to the City Council in late 2025, to approve the plans,
specifications and contract documents and authorize advertisement for construction bids.
Estimated construction completion of Phase 2 is late 2026.
Barrio Lighting Project
Phase 2 of the Barrio Lighting Project is funded in part from a CPFCDS grant, which is
administered by Caltrans. Staff have recently received right-of-way (ROW) certification from
Caltrans and are completing the design, bid documents and submittal to Caltrans for the
construction phase of this project.
Staff will present the project plans to the TS&MC on February 3, 2025, to receive public feedback
and request a recommendation to the City Council for approval of the plans, specifications and
contract documents. Following the TS&MC meeting, staff plan to bring the item to the City
Council for approval of the plans, specifications and contract documents and authorization to bid
in mid-2025. Estimated construction completion of Phase 2 is mid-2026.
Attachment: A. Council Memorandum dated November 21, 2024
cc: Geoff Patnoe, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Christie Calderwood, Police Chief
Michael Calderwood, Fire Chief
Gina Herrera, Assistant City Attorney
Amanda Flesse, Utilities Director
Tom Frank, Transportation Director/City Engineer
Jason Haber, Intergovernmental Affairs Director
Zach Korach, Finance Director
Jeff Murphy, Community Development Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Hossein Ajideh, Engineering Manager
Eric Lardy, City Planner
Eric Zielke, Senior Engineer
Fiona Everett, Senior Management Analyst
Craddock Stropes, Cultural Arts Manager
Nikki Matosian, Community Relations Manager
Brandon Miles, Associate Engineer
ATTACHMENT A
To the memb~rs of the:
OUNCIL
Da '--+---+~cA.Lcc.JL_
CM DCM (3).L_
Council Memorandum
November 21, 2024
To:
From:
Honorable Mayor Blackburn and Members of the City Council
Paz Gomez, Deputy City Manager, Public Works
Geoff Patnoe, Assistant City Manager If;;> Via:
Re: Barrio Traffic Circles and Barrio Lightihg Projects Update (District 1)
{city of
Carlsbad
Memo ID# 2024085
This memorandum provides an update to a previous Council Memorandum dated
August 3, 2023, on the Barrio Traffic Circles Project, Capital Improvement Program (CIP)
Project No. 4015, and the Barrio Lighting Project, CIP Project No. 4013 (Attachment A).
Background
Attachment A provides background information on both projects.
City staff worked with U.S. Representative Mike Levin in 2021 to secure $5 million in federal
grant funding for these two projects through the Community Project Funding/Congressionally
Directed Spending (CPFCDS} program. The federal grant was earmarked in the federal
fiscal year 2022. Utilization of the funds requires authorization from the Federal Highway
Association (FHWA) in coordination with the California Department of Transportation (Caltrans),
and obligation of funds is required by September 30, 2025.
Of the $5 million grant, $4 million has been set aside for the Barrio Traffic Circles Project and
$1 million for the Barrio Lighting Project to help offset construction costs.
Discussion
Barrio Traffic Circles Project
The latest staff report on the Barrio Traffic Circles project was provided to the City Council on
January 9, 2024. Attachment B provides the minutes for the January 9, 2024, City Council
meeting, which includes an update to this project. Staff have moved forward with splitting this
project into two separate phases as described below:
Phase 1 -Intersection Improvements:
• Oak Avenue and Roosevelt Street -crosswalk striping improvements at the existing
4-way stop
• Oak Avenue and Jefferson Street-traffic circle
• Pine Avenue and Madison Street -traffic circle
• Pine Avenue and Harding Street -traffic circle with public art
• Chestnut Avenue and Roosevelt Street -traffic circle
Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
Council Memo -Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
November 21, 2024
Page 2
• Chestnut Avenue and Madison Street -traffic circle
Phase 2 -Intersection Improvements:
• Palm Avenue and Harding Street -curb extensions
• Magnolia Avenue and Madison Street -curb extensions
Phase 1 Status
Design of Phase 1 has been completed. Prior to requesting approval of plans, specifications and
contract documents and authorization to bid from the City Council, the federal funding requires
staff to receive authorization to construct from Caltrans and FHWA. Staff have requested the
necessary authorization from Caltrans; however, staff expect that it would be early 2025 before
the city would receive the authorization to construct.
Staff expect to bring this project to the City Council in early spring 2025 for approval of the plans,
specifications and contract documents and authorization to advertise for construction bids. Once
the construction contract has been awarded, which is expected to be in early summer 2025, the
grant funding will be obligated prior to the September 30, 2025, deadline.
If the bids come in higher than expected, staff can request that more of the grant funding be
utilized for this project.
Phase 2 Status
For Phase 2 of this project, which is not federally funded, staff plan to return to the Traffic Safety
& Mobility Commission (TS&MC) in summer 2025 for design review comments. Staff plan to
request City Council approval of the plans, specifications and contract documents, authorization
to bid and appropriation of construction funds in late 2025.
Public Art for the Barrio Traffic Circles Proiect
The permanent public art will be located at the traffic circle at the Pine Avenue and Harding
Street intersection. A Call for Artists was issued on April 26, 2024, informed by community input
gathered in December 2023.
A Public Art Advisory Subcommittee comprised of two Arts Commissioners, two community
members and a professional artist met on November 13, 2024, to review nine qualified artist
proposals. The subcommittee shortlisted three artists to make presentations at the next meeting
scheduled for December 19, 2024, when the subcommittee plans to select the artist for the
project.
Following the meeting, staff will work on executing a contract with the selected artist for design
and begin planning for additional community engagement to ensure the artwork reflects the
values, aspirations and character of the neighborhood. In accordance with the Art in Public
Council Memo -Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
November 21, 2024
Page 3
Places program, the final design will be brought to the Arts Commission for review and the City
Council for approval in coordination with the anticipated construction schedule.
Barrio Lighting Project
Phase 1 of the Barrio Lighting Project has been completed. All 13 new energy-efficient light-
emitting diode (LED) streetlights have been installed and energized.
Phase 2 of the project is in the final stages of design and will provide energy-efficient LED
pedestrian lighting along sidewalks within city right-of-way in the Barrio neighborhood. The
90%-level design includes the proposed locations of approximately 170 pedestrian lights. Staff
have submitted the design to San Diego Gas & Electric (SDGE) for their review and are
coordinating with SDGE to address outstanding issues.
Staff will continue to work with SDGE on finalizing the design, which is targeted to be presented
to the TS&MC in early 2025 as part of a community outreach component of the project. Staff
plan to request City Council approval of the plans, specifications and contract documents and
authorization to bid in late spring 2025 with a projected construction award in late summer
2025.
This project also requires obligation of the $1 million grant funds prior to September 30, 2025.
Staff will work closely with SDGE and Caltrans to ensure the timelines are met for obligating
grant funds. The grant deadline is firm and cannot be extended.
Next Steps
Barrio Traffic Circles Project
Staff will continue to work with Caltrans on the authorization to proceed with the construction
phase of Phase 1 of this project to ensure the September 30, 2025, obligation deadline is met.
For the public art at the Pine Avenue and Harding Street intersection, the Public Art Advisory
Subcommittee will receive presentations from three artists on December 19, 2024, and select the
artist for the project.
Barrio Lighting Project
Staff will continue to work with SDGE on finalizing the design and with Caltrans on the
authorization to proceed with the construction phase of this project to ensure the
September 30, 2025, obligation deadline is met.
Attachments: A. Council Memorandum dated August 3, 2023
B. City Council Meeting Minutes for January 9, 2024
Council Memo -Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
November 21, 2024
Page 4
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Michael Calderwood, Fire Chief
Christie Calderwood, Police Chief
Gina Herrera, Assistant City Attorney
Amanda Flesse, Utilities Director
Tom Frank, Transportation Director/City Engineer
Jason Haber, Intergovernmental Affairs Director
Zach Korach, Finance Director
Jeff Murphy, Community Development Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Dave Padilla, Assistant Utilities Director
Hossein Ajideh, Engineering Manager
Eric Lardy, City Planner
Eric Zielke, Senior Engineer
Fiona Everett, Senior Management Analyst
Nikki Matosian, Community Relations Manager
Craddock Strop~s, Cultural Arts Manager
Brandon Miles, Associate Engineer
To the members of the: ATTACHMENT A
COUNCIL
Oat CA Vee t.---'
CM_ ~CM (3) ~
Council Memorandum
August 3, 2023
To: Honorable Mayor Blac Members of the City Council
From: Paz Gomez, Deputy City a,._,._.,,..._.blic Works
Via: Scott Chadwick, City Man ger
{c ity of
Carlsbad
Memo ID# 2023085
Re: Village and Barrio Traffic'"'·,-.-.=" a d Barrio Lighting Projects Update (District 1)
This memorandum provides an update to a previous Council Memorandum dated May 18, 2023,
(Attachment A) on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP)
Project No. 4015, and the Barrio Lighting, CIP Project No. 4013.
Background
Attachment A provides background information on both projects.
Discussion
Village and Barrio Traffic Circles Project
Staff continue to work with the California Department of Transportation (Caltrans) on the
Community Project Funding/Congressionally Directed Spending (CPFCDS) program to finalize the
grant funding process for both projects.
Staff are preparing an application for the right-of-way (ROW) certification for the Village and
Barrio Traffic Circles Project to submit to Caltrans. Upon completion of the ROW certification,
staff will proceed with submitting the draft CPFCDS application and the Request for Authorization
(RFA) and the Authorization to Proceed, also known as an E-76 form, to unlock the $4 million of
grant funding programmed for the construction phase. Additionally, staff have reviewed and
commented on the 100%-complete engineering plans and specifications. Staff are now working
with a consultant to prepare the final design submittal for the project.
Public Art for the Village and Barrio Traffic Circles Project
The permanent public art will be sited at the traffic circle located at Pine Avenue and Harding
Street. Cultural Arts staff have developed the limited Call for Artists Qualifications document,
which is aligned to the city's Art in Public Places Program and provides background on the Arts &
Culture and Village & Barrio Master Plans initiatives. Public Works staff have finalized the specific
site parameters, including the project timeline and site schematics, which are essential elements
within the limited Call for Artists Qualifications, and will be released by the end of August.
Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
August 3, 2023
Page 2
Barrio Lighting Project
Phase I of the Barrio Lighting Project is complete. All 13 new streetlights have been energized.
Phase 2 of the project is in its design phase and will provide pedestrian lighting on the sidewalks
within the Barrio neighborhood. Most recently the design consultant provided a Photometric
Study, which illustrates the proposed illumination of approximately 170 pedestrian lights as it
relates to the existing light level conditions.
Staff are reviewing the Photometric Study and plan to have it finalized by fall 2023 to progress
the design beyond its concept phase.
Next Steps
Village and Barrio Traffic Circles Project
Staff completed review of the 100%-complete engineering plans and specifications and the
consultant team will address city comments in the final plans. Final engineering plans and
specifications are expected to be completed in late 2023.
Staff plan to present an item to the Traffic & Mobility Commission this fall to get the
commission's support for a staff recommendation to the City Council to approve the project
plans. Staff will then present an item to the City Council for approval of the plans, specifications
and contract documents and authorization to advertise for construction bids in late 2023.
As the plans are being finalized, staff will complete the ROW certification and submit the draft
CPFCDS application to Caltrans headquarters. Once Caltrans approves the application, the next
step is to submit the RFA and E-76 form to unlock the $4 million of grant funding programmed
for the construction phase. It will take approximately three to six months to complete the release
of funding process, at which time, the city plans to award the construction contract and issue a
notice to proceed.
Barrio Lighting Project
For Phase 2 of the Barrio Lighting Project, staff are currently working with the consultant and San
Diego Gas & Electric (SDGE) regarding approximately 170 proposed pedestrian light locations
throughout the Barrio area. Staff also plan to concurrently field check each location to optimize
the layout based on any potential field constraints to finalize the Photometric Study and concept
design.
Staff are currently negotiating with a design consultant on an appropriate scope and fee to
progress the concept level design to an engineering design phase, to create final plans and
specifications by early 2024.
Attachment: A. Council Memorandum dated May 18, 2023
Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730 t
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
August 3, 2023
Page 3
cc: Geoff Patnoe, Assistant City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Michael Calderwood, Fire Chief
Mickey Williams, Police Chief
Gina Herrera, Deputy City Attorney
Tom Frank, Transportation Director/City Engineer
David Graham, Chief Innovation Officer
Jason Haber, Intergovernmental Affairs Director
Zach Korach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Hossein Ajideh, Engineering Manager
Eric Lardy, City Planner
Richard Schultz, Cultural Arts Manager
Eric Zielke, Senior Engineer
Lauren Ferrell, Associate Engineer
Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730 t
To the members of the:
CITY COUNCIL
Date5l\ru2a CA ✓ CC /
CM L1ACM _L DCM (3) J
May 18, 2023
Council Memorandum
To:
From:
Honorable Mayor Blackburn and Members of the City Council
Paz Gomez, Deputy City Manager, Public Works
Via:
Attachment A
{cityof
Carlsbad
Memo ID# 2023050
Re:
Geoff Patnoe, Assistant City Manager re;? .
Village and Barrio Traffic Circles and BalTi.o Lighting Projects Update (District 1)
This memorandum provides an update to a previous Council Memorandum dated
February 16, 2023 (Attachment A) on the Village and Barrio Traffic Circles, Capital Improvement
Program (CIP), Project No. 4015, and the Barrio Lighting, CIP Project No. 4013.
Background
Attachment A provides background information on both projects.
Discussion
Village and Barrio Traffic Circles Project
Staff amended the 2023 Carlsbad TransNet Local Street Improvement Program of Projects to
reallocate $600,000 offederal grant funding from the preliminary engineering phase to the
construction phase. The amendment was approved by the San Diego Association of Governments
(SAN DAG) Chief Executive Officer as part of an administrative modification to the 2023 Regional
Transportation Improvement Program (RTIP), in April 2023. The city will now receive $4 million of
federal grant funding to support construction of the Village and Barrio Traffic Circles Project. The
same grant program will also provide $1 million of federal funding to support construction of the
Barrio Lighting Project.
To use the federal funds, staff were required to work with the California Department of
Transportation (Caltrans) on the National Environmental Policy Act (NEPA) process to complete
environmental review for both projects. Environmental review under NEPA is required because
federal funds are being used. Caltrans required additional studies to complete the NEPA analysis,
which have now been completed and approved by Caltrans. Caltrans provided a determination
that the project was subject to a NEPA Categorical Exclusion (CATEX) on May 5, 2023. The project
was previously analyzed for compliance with the California Environmental Quality Act (CEQA)
with a Determination of Exemption provided on November 7, 2022.
Public Art for the Village and Barrio Traffic Circles Project
The Cultural Arts Division staff have adjusted the timing for a release of a limited "Call for Artists"
to align with the revised construction schedule. Meetings between Public Works and Cultural
Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
May 18, 2023
Page 2
Arts staff include an ongoing dialogue to review the infrastructure requirements related to the
traffic circle located at Pine Avenue and Harding Street. Once Public Works staff have finalized
the specific site parameters including the project timeline and site schematics, which are
essential elements of the limited Call to Artists, Cultural Arts staff will initiate the public art
process.
Barrio Lighting Project
As a result of continued coordination with the San Diego Gas & Electric (SDGE) on Phase 1 of the
Barrio Lighting Project, all 13 new streetlights have been energized and are on during the evening
hours.
Phase 2 of the project, which is currently in the design phase, will provide pedestrian lighting in
the Barrio neighborhood. An illumination study on the existing light level conditions has been
completed. The study evaluated the lighting needs and appropriate locations for approximately
170 pedestrian lights throughout the Barrio Area. This preliminary layout was shared with SDGE
in February 2022, for their review and conflict check, 1 and staff received their feedback this
month. Staff are currently reviewing the comments received from SDGE, and staff are also
pursuing a design contract with a consultant to further develop the design.
Next Steps
Village and Barrio Traffic Circles Project
Staff are now preparing the final engineering review, and the consultant will provide 100%
complete engineering plans for staff review this month. Final engineering plans and
specifications are estimated to be completed in July. Staff plan to go to the Traffic & Mobility
Commission later this year to get the commission's support to approve the project plans. Staff
will seek City Council approval of the plans, specifications and contract documents and
authorization to advertise for construction bids in late 2023.
As the plans are being finalized, staff will start the process to release funding from the
Community Project Funding/Congressionally Directed Spending (CPFCDS) program that has been
allocated for construction costs. This process includes submitting a draft CPFCDS application to
Caltrans.
Once Caltrans approves the CPFCDS application, the next step is to submit the Request for
Authorization (RFA), and the Authorization to Proceed, also known as an E-76 form, to unlock the
$4 million of the federal grant funding programmed for the construction phase. It will take
approximately three to six months to complete the release of the funding process; at which time,
1 An SDGE conflict check occurs when third parties, like the city, voluntarily request information about SDGE
facilities and property rights for underground service alert provisions, as required by Government Code Section 4216
et seq.
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
May 18, 2023
Page 3
staff plan to return to the City Council to award the construction contract and issue a notice to
proceed.
Barrio Lighting Project
For Phase 2 of the Barrio Lighting Project, staff are currently working with SDGE and reviewing
their comments on the conflict check of the approximately 170 proposed pedestrian light
locations throughout the Barrio area. Staff also plan to concurrently field check each location to
optimize the layout based on any potential field constraints.
Staff are also seeking a proposal from a design consultant to progress the concept level design to
an engineering design phase to create final plans and specifications by early 2024.
Attachment: A. Council Memorandum dated February 16, 2023
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Michael Calderwood, Fire Chief
Mickey Williams, Police Chief
Tom Frank, Transportation Director/City Engineer
David Graham, Chief Innovation Officer
Jason Haber, Intergovernmental Affairs Director
Zach l<orach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Gina Herrera, Deputy City Attorney
Hossein Ajideh, Engineering Manager
Eric Lardy, City Planner
Richard Schultz, Cultural Arts Manager
Eric Zielke, Senior Engineer
Lauren Ferrell, Associate Engineer
To the members of the:
CllY COUNCIL
Date2l11./rz., CA v' cc ✓ CM_i~LocM(3)d
February 16, 2023
ATTACHMENT A
Council Memorandum
To:
From:
Honorable Mayor Blackburn and Members of the City Council
Paz Gomez, Deputy City Manager, Pub~orks
Geoff Patnoe, Assistant City Manager ~ Via:
{cityof
Carlsbad
Memo ID# 2023019
Re: Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
This memorandum provides an update to a previous Council Memorandum dated Oct. 13, 2022
(Attachment A) on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP)
Project No. 4015, and the Barrio Lighting Project, CIP Project No. 4013.
Background
The Council Memorandum dated Oct. 13, 2022, provided background information on both
projects.
Discussion .
Village and Barrio Traffic Circles Project
Staff have received appro~al of federal grant funding for this project, as well as the Barrio
Lighting project. The grant funding, which is under the Community Project
Funding/Congressionally Directed Spending (CPFCOS) program, will be overseen by the California
Department ofTransportatlon (Caltrans). Staff submitted the draft CPFCDS application to
Caltrans Headquarters In January 2023. Once Caltrans approves the application, the next step is
to submit the Request for Authorization (RFA) and the Authorization to Proceed, also known as
an E-76, which will release the programmed funds for preliminary engineering.
Staff have submitted drafts of both documents to the Caltrans District Local Assistance Engineer
for their Initial review. However, staff recently learned from Caltrans that the previously
programmed $600,000 of grant.funding for the. preliminary engineering phase cannot be used on
the Village and Barrio Traffic Circles and Barrio Lighting projects since the federal procurement
requirements for the consultant selection process were not followed. This is because the projects
were already In the design phase and the consultants had been selected before award of the
grant.
Staff will amend the Regional Transportation Improvement Program (RTIP), to reallocate the
$600,000 preliminary engineering funding to the construction phase for the projects. The next
timeframe for updates to the RTIP is February 2023, with the San Diego Association of
Governments (SANDAG) Chief Executive Officer's approval expected by April 2023. Once
SAN DAG approves the RTIP amendment, staff will go through the process noted above to release
Public Works Branch .
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 l 442-339-2730 t
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
February 16, 2023 •
Page2
funding for construction. Staff will initiate this process once the envirol'!_mental process is
complete.
Staff are als·o working with Caltrans on the National Environmental Policy Act (NEPA) process to
obtain environmental clearance for both projects, NEPA clearance is required due to federal
funds being applied to the projects. Concurrent with the process to receive the funding, staff
submitted the Preliminary Environmental Study (PES) form to Caltrans. Caltrans reviewed and
approved the PES form. The approved PES requires additional environmental studies to be
completed for the projects. Staff have prepared agreements for two addition al consultants to
complete these technical studies for NEPA.
Public Art for the VIiiage and Barrio Traffic Circles Project
As stated in the Council Memorandum dated Oct. 13, 2022, Cultural _Arts staff have adjusted the
timing for a release of a limited Call for Artists to align with the revised construction and funding
allocation timelines, which are expected to be available in March 2023. Meetings between Public
Works staff and Cultural Arts staff include an ongoing dialogue to review the infrastructure
requirements related to the traffic circle located at Pine Avenue and Harding Street. Once Public
Works staff have finalized the specific site parameters including the project timellne and site
schematics, which are essential elements within the limited Call to Artists, Cultural Arts staff will
initiate the public art process.
Barrio Lighting Project
Upon continued coordination with San Diego Gas & Electric (SDGE) for Phase 1, it was
determined that SDGE cannot service two streetlights pro·posed on Pine Avenue and on Tyler
Street due to SDGE's current overhead load capacity, despite SDGE's prior approval for all
locations. Staff have coordinated with SDGE to instead install a new streetlight at the south
corner of Pine Avenue and Tyler Street. This results in 13 total new streetlights as part of Phase 1.
Currently, 12 of the 13 streetlights have been energized and are working. The remaining light at
the corner of Pine Avenue and Tyler Street is currently under construction with an estimated
completion date of April 2023. •
Phase 2 of the Barrio Lighting Project, which Is currently in the design phase, will provide
pedestrian lighting in the Barrio neighborhood. An illumination study on the existing light level
conditions was recently completed to evaluate lighting needs and a_ppropriate locations for new
pedestrian lights. Based on preliminary layouts, an initial layout proposed a total of 170+
pedestrian lights could be placed throughout the Barrio area. This information has been recently
shared with SDGE to start their review and conflict-check of these lights to determine feasibility.
NeKtSteps
Village and Barrio Traffic Circles Project
As stated above, staff will continue coordination with Caltrans regarding NEPA and release of the
federal funding for construction. Staff will initiate completing the environmental technical
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
February 16, 2023
Page3
studies once the additional consultants' agreements are executed. Staff anticipate it will take six
months to complete and receive NEPA clearance.
Once NEPA approval is obtained, staff wll_l finalize the project design and request the City
Council's approval of the plans and specifications and authorization to advertise for construction
bids. As the design is being finalized, staff will start the process as noted above to release funding
that has been allocated for the construction portion of the process. This includes submitting
another application for the RFA and E-76 forms to unlock the $5 million of the grant funding
programmed for the construction phase of both projects. It will take approximately three to six
months to complete the release of funding process. Upon release of funding, the city plans to
award the construction contract and issue a notice to proceed, which is expected to be in May
2024.
Barrio Lighting Project
e«;:mstruction is almost complete on the last remaining streetlight in Phase 1. Once the trenching
and electrical work is complete, staff will coordinate with SDGE to energize the streetlight
located at the corner of Pine Avenue and Tyler Street. The remaining streetlight is expected to be
energized by the end of February 2023.
For Phase 2, staff are curr~ntly working with SDGE to review and perform a conflict check ofthe
170+ proposed pedestrian light locations throughout the Barrio area. Staff also plan to
concurrently field check each location to optimize the layout based on any potential field
constraints. Once SDGE is complete with its conflict check, staff plan to progress the concept
level design to an engineering design phase to create finalized plans, specifications anti contract
documents by late 2023.
Attachment: A. Council Mem?randum dated Oct. 13, 2022
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Man;iger, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Michael Calderwood, Fire Chief
Mickey Williams, Police Chief
Tom Frank,. Transportation Director/City Engineer
David Graham, Chief lnnovati.on Officer
Jason Haber,· Intergovernmental Affairs Director
Zach l<orach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utllltles Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Gina Herrera, Deputy City Attorney
Council Memo -VIiiage and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
February 16, 2023
Page4
Hossein Ajideh, Engineering Manager
Eric Lardy, City Planner
Richard Schultz, Cultural Arts Manager
Eric Zielke, Senior Engineer
Lauren Ferrell, Associate Engineer
To the members of the:
• CITY COUNCJL
Date ~CA ✓cc~
. CM LAC~ ~CM (3) ..JL'
A.TTACHMENT A
Council Memorandum
October 13, 2022
To:
From:
Honorable M~yor Hall and Members of the City Council
Paz Gomez, Deputy City Manager, Public Works
Via:
{cityo{
·Carlsbad
Memo ID# 2022112
Re:
Geoff Patnoe, Assistant City Manage1@ -
Village and Barrio Tl'affic Circles and~;;,o Lighting Projects Update (District 1)
This memorandum provides an update to a previous Council Memorandum dated April 28, 2022,
on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP) Project No. 4015,
and the Barrio Lighting, CIP Project No. 4013.
Background
The Council Memorandum dated April 28, 2022, provided background information on both
projects.
Discussion
Village.and Barrio Traffic Circles Project
Staff are· awaiting receipt of federal funding from the U.S. Department ofTransportation's Local
Transportation Priorities Account and under the Highway Infrastructure Programs (HIP),
administered by the Federal Highway Administration (FHWA) for the traffic circles and street
lighting projects. U.S. Representative Mike Levin's office secured $5 million dollars for the
projects.
To ensure that c1II federai requirements are met, the FHWA will send the funds to the California
Department of Transportation {Caltrans), and Caltrans will ultimately administer the funding to
the city, At this tit:ne, Caltrans has not provided an estimate on when the funds will be available ·
to encumber and begin the construction phase including bidding the project, Staff continue to
contact both the FHWA and Caltrans representatives weekly to obtain updates on the approval
process for the authorization to a~vertise the project for construction bids.
Since the grant ls federal funding, the ptojectwlll llkely require the Natlonal Environmental Policy
Act (NEPA) process to obtain environmental clearance, lh preparation, staff are curre1itly working
to get a consultant under contract to provide the NEPA services and coordinat~ approval with
Caltrans as the lead agency. Staff anticipate starting the NEPA efforts upon rec~ipt of the grant
funds. Additionally, staff will work to prepare a Notice of Exemption (NOE) to satisfy the
California Environmental Quality Act (CEQA) requirements.
If NEPA approval is required, the approval process using the grant funds may take between six
months to one year to complete the NEPA requirements and obtain environmental clearance,
Public: Worl<s Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
Cquncil Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
October 13, 2022
Page2
which could delay the project bid until early 2024. Sta~ will continue to work with the FHWA and
Caltrans staff to obtain clarification on whether the NEPA process is required.
Public Art for the Village and Barrio Traffic Circles Proiect .
Cultur~I Arts staff have adjusted the timing to release a limited Call for Artists to align to the
revised construction and funding allocation timeline. This process to select an artist for the public
art at the traffic circle in the Intersection of Harding Street and Pine Avenue could begin In late
2022, _pending confirmation of the grant funding timeline.
Barrio Lighting Project
The previous design for the Barrio Lighting 'Project included Installation of 14 streetlights at
various locations throughout the Barrio as part of Phase 1. Staff continue to coordinate with San
Diego Gas & Electric (SDG&E) on this project, and 11 of the 14 streetlights have been energized.
The three streetlights that have not yet been energized require additional work, Including
trenching and electrical work. SDG&E is unable to provide service to two of the three remaining.
lights located on Pine Avenue and Tyler Street due to $DG&E' s current overhead load capacity.
As an alternative, staff are working with SDG&E to install a new streetlight at the south corner of
Pine Avenue and Tyler Street. The other remaining light to be energized is located at the end of
the cul-de-sac at Palm Avenue, east of Harding Street. Staff continue to work with SDG&E on this
effort and anticipate this work will be completed by early 2023. •
Phase 2 qf the Barrio Lighting Project, which is currently in the design phase, will provide
pedestrian lighting in the Barrio neighborhood to provide connectivity to theVillage. A study to
evaluate the existing lighting le~els In the Barrio a~ea has been completed. Staff are using this
study's Information to evaluate lighting needs and light pole locations. Desigh criteria for new
pedestrian-scale lighting locations in the Barrio area include existing overhead utility lines,
sidewalk spacing and availability, maintaining driveway access and sight distances, and
Americans with Disabilities Act (ADA) requirements.
Next Steps
Village and Barrio Traffic Clrcles Project
Once federal funding requirements are provided by Caltrans, sti:1ff will provide another project •
update including a·target schedule and recommendations for completing the project.
·Barrio Lighting Project
Staff will continue to coordinate with SDG&E to install and energize the remaining streetlights In
Phase 1. Staff expect that these lights will be energized by early 2023,
For Phase 2, staff are currently reviewing placement based on the results of the lighting study
and will incorporate feedback received through the public outreach efforts. Once completed,
staff will finalize the engineering design and coordinate with utility companies. Once federal
Council Memo-Village and Barrip Traffic Circles and Barrio Lighting Projects Update (District 1)
October 13, 2022
Page3
fun,ding requirements are provided by Caltrans, st'aff will provide another project update
including a target schedule and recommendations for completing the project.
Attachment: A. Council Memorandum dated April 28, 2022
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy,City Manager, Community Services
Laura Rocha, Deputy City Manage.r, Administrative Services
Michael Calderwoc;,d, Fire Chief
Mickey Williams, Police Chief
Robby Contreras, Assistant City Attorney
Tom Frank, Transportatio1,1 Director/City Engineer
David Graham, Chief Innovation Officer
Jason Haber, Intergovernmental Affairs Director
Zach l<orach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
l(rlstlna Ray, Communication &·Engagement Direetor
Suzanne Smithson, Library & Cultural Arts Director
Hossain Ajideh, Engineering Manager
Eric. Lardy, City Planner
Richard Schultz, Cultural Arts Manager
Scott Lyle, Senior Engineer
Lauren Ferrell, Associate Engineer
To the members of the:
,;)~UNCIL Date"f-A~CC .JL
CM v ACM v DCM (3) ~ ATTACHMENT A
Council Memorandum
Aprll 28, 2022
To: Honorable Mayor Hall and Members of the City Council
From: Paz Gomez, Deputy City Manager, Public Worlcs
Via: Geoff Patnoe, A~slstant City Manager @
{city of
Carlsbad
Memo ID #2022050
Re: Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
This memorandum provides an update to a previous Council Memorandum dated
Jan.'6, 20~2, on the Village and Barrio Traffic Circles, Capital Improvement Program {CIP)
Project No. 4015, and the Barrio Lighting, CIP Project No. 4013,
Background
The Council Memorandum dated Jan. 6, 2022, provided background Information on both
projects. •
Discussion
Village and Barrio Traffic Circles Protect
In Aprll 2021, staffworlced with U.S. Representative Mike Levin's office to submit a fiscal year
(FY} 2022 Community Projects Funding request for the Village and Barrio Traffic Circles and
Barrio Lighting Projects to be funded through the federal budgeting and apprqprlatlons process.
Staff were recently notified that Representative Levin secured $5 million dollars of federal
funding from the U.S .. Department ofTransportatlon's Local Transportation Priorities Account
and !Jt1der the Highway Infrastructure Programs {HIP) for the traffic circles and street lighting
projects after Congress pi!ssed ~he Consolidated Appropriations Act, 2022. •
Under the HIP account, there are 309 llne-item projects totaling approximately $847 mllllon
administered by the Federal Highway Ad111inistration (FHWA). Before this funding becomes
aliailable to the city, the FHWA arid the California Department ofTransportatlon (Caltralis). must
complete several steps. First, all congressionally directed projects assigned to FHWA wlll flow
through Caltrans.
Second, to ensure that all federal requirements are met, FHWA will send the funds to Caltrans,
and Ca It rans will ultimately pro\/lde them to the city. Staff therefore does not know when the
city will receive these funds. In accordance with th!:! federal requirements, tlie funds are
available for obllgatlon until Sept. 30, 2025. Any funding not obligated by the end of the federal
FY 2025 will expire.
Public Worlcs Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
I
! i
I ! I i I
Council Memo -VIiiage and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1}
April 28, 2022
Page 2
Since the FHWA program Is a reimbursement program, expenses Incurred before the FHWA
project authorl2atlon date are not eligible for reimbursement. Based on this requirement, staff
plan to delav going to the Citv Council with a request to approve the plans, specifications and
contract documents and to authori2e bidding for both projects until funds are readv to be
disbursed. This will avoid incurring Ineligible project expenditures.
A citv webpage Is current Iv active to provide Information to the public, available at the
following link: https://www.carlsaadca.gov/departments/public-works/traffic-clrcles.
Barrio Lighting Project
Attachment A discussed Installation of 14 streetlights at various locations throughout the Barrio
as part of Phase 1 of the Barrio Lighting Project. Staff have coordinated with San Diego Gas &
Electric (SDG&E} to energl2e 11 of the 14 streetlights. The three streetlights that have not vet
been er:iergl2ed will require additional work, Including trenching and electrical work. Staff will
continue working with SDG&E in this regard and-anticipate this work will be completed bv fall
2022.
Phase 2 of the Barrio Lighting Project, which is currentlv In the design phase, will provide
p~destrlan lighting in the Barrio neighborhood, Phase 2Awill focus on one of the major
corridors In the Barrio, which Includes Roosevelt Street, Madison Street, Harding Street and
Magno Ila Avenue, and will provide connectlvitv to the VUlage. Staff will be evaluating lighting
needs along each corridor before determining Initial light pole spacing.
Staff also completed focused public outreach to solicit Input from the communltv on corridor
preference and priorltv In earlv 2022. Staff are currentlv performing a lighting studv that will
include recommendations for new pedestrian-scale lighting locations In the Barrio area. The
final design of Phase 2A will proceed upon completion of the lightlng studv and will Incorporate
feedback received through the public outreach efforts.
Next Steps
Village and Barrio Traffic Circles Project
Staff plan to finali2e the plans, specifications and contract documents in late 2022 and will
request Cltv Council approval of these documents and authorization to bid after receipt of the
federal funding,
Cultural Arts staff have adjusted their timing to release the Call for Artists to align to the newlv
established construction and funding allocation tlmeline. A process to select an artist for the
public art at the traffic circle in the Intersection of Harding Street and Pine Avenue will begin In
fall 2022.
Barrio Lighting Project
Staff will continue to coordinate with SDG&E to energize the remaining three streetlights In
Phase 1. Staff expect that these lights will be energl2ed bv fall 2022.
' I I
Council M~mo -VIiiage and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
April 28, 2022
Page3
For Phase 2A, staff are currently perform.Ing a lighting study for the Barrio area. Once
completed, staff will finalize the engineering design and coordinate with utlllty companies. Staff
will then bring Phase 2A to the City Coun·cll for approval of plans, specifications and contract
documents and authorization to. bid after receipt of the federal funding,
cc: Sco~t Chadwick, City Manager
Cella Brewer, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Michael Calderwood, Fire Chief •
Mickey WIiiiams, Police Chief
Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director/City Engineer
David Graham, Chief innovation Officer
Jason Haber, Intergovernmental Affairs Director
Zach l(orach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
l(rlstlna Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Hosseln AJldeh, Engineering Manager
Scott Lyle, Senior Engineer
Lauren Ferrell, Associate Engineer
I .
CITY COUNCIL ATTACHMENTB
Minutes
Jan. 9, 2024, 5 p.m.
CALL TO ORDER: 5 p.m.
ROLL CALL: Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
Council Chamber
1200 Carlsbad Village Drive
Carlsbad, CA 92008
PLEDGE OF ALLEGIANCE: Council Member Burkholder led the Pledge of Allegiance.
ANNOUNCEMENT OF CONCURRENT MEETINGS: None.
APPROVAL OF MINUTES:
Minutes of the Regular Meeting held Dec. 5, 2023
Minutes of the Special Meeting held Dec. 12, 2023
Motion by Mayor Pro Tern Bhat-Patel, seconded by Council Member Acosta, to approve the
minutes. Motion carried unanimously, 5/0.
PRESENTATIONS:
Proclamation in recognition of Lynn Flanagan Day.
Mayor Blackburn presented the proclamation to Lynn Flanagan's daughter, Christine Adams, CEO
of In Motion Events.
PUBLIC REPORT OF ANY ACTION TAKEN IN CLOSED SESSION: City Attorney Cindie McMahon
announced there was no reportable action.
PUBLIC COMMENT:
Tim Morgan expressed concerns regarding the construction of a fence at Valley Middle School.
Scott Master expressed concerns regarding the view spot on Babilonia Street.
CONSENT CALENDAR:
Motion by Mayor Pro Tern Bhat-Patel, seconded by Council Member Acosta, to approve Consent
Calendar Item Nos. 1 through 8. Motion carried unanimously, 5/0.
1. REPORT ON CITY INVESTMENTS AS OF NOV. 30, 2023 -Accept and file Report on City
Investments as of Nov. 30, 2023. (Staff contact: Craig Lindholm and Roxanne Muhlmeister,
Administrative Services)
2. AWARDING A CONTRACT TO CONAN CONSTRUCTION, INC. FOR CONSTRUCTION OF THE
CALAVERA HILLS COMMUNITY CENTER REFURBISHMENT PROJECT-Adoption of Resolution
No. 2024-001 accepting bids, determining the bid submitted by Dynamis Now, LLC to be non-
responsive, and awarding a contract to Conan Construction, Inc. for construction of the
Jan.9,2024 Carlsbad City Council Regular Meeting Page 2
Calavera Hills Community Center Refurbishment Project, in an amount not to exceed
$1,217,750. (Staff contact: Molly Amendt, Public Works Department)
3. ADVERTISE FOR BIDS FOR THE SCHULMAN AUDITORIUM AUDIO-VISUAL UPDATE PROJECT -
Adoption of Resolution No. 2024-002 approving the plans, specifications and contract
documents and authorizing the City Clerk to advertise for bids for the Schulman Auditorium
Audio-Visual Update Project. (Staff contact: Steven Stewart, Public Works Department)
4. AUTHORIZE ADDITIONAL CONTINGENCY FUNDS FOR THE PRESSURE-REDUCING STATION
REPLACEMENT PHASE 2 PROJECT-Adoption of a Carlsbad Municipal Water District Board of
Directors Resolution No. 1724 authorizing additional contingency funds and increasing the
Executive Manager's authority for approval of change orders by $345,300 to the revised
amount of $870,000 for the Pressure-Reducing Station Replacement Phase 2 Project. (Staff
contact: Emily Hasegawa and Dave Padilla, Public Works Department)
5. AMENDMENT TO A GRANT OF EASEMENT WITH THE SAN DIEGO GAS AND ELECTRIC FOR THE
POWER YOUR DRIVE FOR FLEETS MAKE-READY INFRASTRUCTURE PROGRAM -Adoption of
Resolution No. 2024-003 authorizing a first amendment to a grant of easement with San
Diego Gas and Electric for the Power Your Drive for Fleets Make-Ready Infrastructure
Program to install electric vehicle charging infrastructure. (Staff contact: Bradley Northup,
Public Works Department)
6. ADVERTISE FOR BIDS FOR THE VALLEY STREET WATER MAIN REPLACEMENT PROJECT AND
THE FOXTAIL LOOP, PALOMAR OAKS WAY AND TYLER STREET ALLEY SEWER PROJECTS -1)
Adoption of a Carlsbad Municipal Water District Board of Directors Resolution No. 1725
approving plans, specifications and contract documents and authorizing the Secretary of the
Board of Directors to advertise for bids for the Valley Street Water Main Replacement Project;
and
2) Adoption of Resolution No. 2024-004 approving the plans, specifications and contract
documents and authorizing the City Clerk to advertise for bids for the Foxtail Loop, Palomar
Oaks Way and Tyler Street Alley Sewer projects. (Staff contact: Dave Padilla and Daniel Zimny,
Public Works Department)
7. AGREEMENT FOR SYSTEM INTEGRATOR SERVICES TO REPLACE THE WATER AND
WASTEWATER SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEMS-1) Adoption of a
Carlsbad Municipal Water District Board of Directors Resolution No. 1726 approving a
professional services agreement with Partners in Control, Inc., doing business as Enterprise
Automation, for system integrator services for Phase 1 of the project to replace the water
and wastewater Supervisory Control and Data Acquisition Systems; and
2) Adoption of Resolution No. 2024-005 authorizing the use of the sewer replacement fund
for the city's portion of a professional services agreement with Partners in Control, Inc., doing
business as Enterprise Automation, for system integrator services for Phase 1 of the project
to replace the water and wastewater Supervisory Control and Data Acquisition Systems. (Staff
contact: Stephanie Harrison and Vicki Quiram, Public Works Department)
Jan.9,2024 Carlsbad City Council Regular Meeting Page 3
8. ACQUISITION AND RESALE OF EIGHT UNITS AS PART OF THE CITY'S AFFORDABLE HOUSING
RESALE PROGRAM -Adoption of Resolution No. 2024-006 authorizing the City Manager to
execute all required documents to complete the purchase and resale of eight at-risk
affordable housing units as part of the City's Affordable Housing Resale Program and
authorizing the Deputy City Manager, Administrative Services to appropriate $2,056,755
from the Housing Trust Fund for related costs. (Staff contact: Nicole Piano-Jones, Community
Services)
BOARD AND COMMISSION MEMBER APPOINTMENTS:
9. MAYORAL APPOINTMENT OF ONE MEMBER TO THE BEACH PRESERVATION COMMISSION -
Adoption of Resolution No. 2024-007 appointing Spencer Burrows to the Beach Preservation
Commission. (Staff contact: Tammy McMinn, City Clerk Department)
City Manager's Recommendation: Adopt the resolution.
Motion by Mayor Blackburn to adopt Resolution No. 2024-007 appointing Spencer Burrows
to the Beach Preservation Commission. Motion carried unanimously, 5/0.
10. DISTRICT 4 APPOINTMENT OF ONE MEMBER TO THE PARKS & RECREATION COMMISSION -
Adoption of Resolution No. 2024-008 appointing Julie Ann Knight to the Parks & Recreation
Commission. (Staff contact: Tammy McMinn, City Clerk Department)
City Manager's Recommendation: Adopt the resolution.
Motion by Council Member Acosta to adopt Resolution No. 2024-008 appointing Julie Ann
Knight to the Parks & Recreation Commission. Motion carried unanimously, 5/0.
ORDINANCES FOR INTRODUCTION:
11. ANNUAL ELECTED OFFICIAL COMPENSATION REVIEW -1) Conduct the annual review of
elected officials' compensation; and
2) Introduce an ordinance titled either:
A. "An ordinance of the City Council of the City of Carlsbad, California, amending Title 2,
Chapter 2.04, Section 2.04.0lO(A), to adjust City Council members' compensation by
4 percent" (Exhibit 1), or
B. "An ordinance of the City Council of the City of Carlsbad, California, permanently
waiving City Council compensation adjustments for 2024" (Exhibit 2); or,
C. Provide other direction as desired.
3) Introduce an ordinance titled either:
A. "An ordinance of the City Council of the City of Carlsbad, California, amending Title
2, Chapter 2.04, Section 2.04.020(A), to adjust City Clerk and City Treasurer
compensation by 4 percent" (Exhibit 3), or
B. "An ordinance of the City Council of the City of Carlsbad, California, declining City
Clerk and City Treasurer compensation adjustments for 2024" (Exhibit 4); or,
Jan. 9, 2024 Carlsbad City Council Regular Meeting Page 4
C. Provide other direction as desired.
(Staff contact: Judy von Kalinowski and Silvano Rodriguez, Administrative Services)
City Manager's Recommendation: Conduct the review and adopt the ordinances.
Human Resources Director Judy von Kalinowski and Senior Management Analyst Silvano
Rodriguez presented the report and reviewed a PowerPoint presentation (on file in the Office
of the City Clerk).
In response to an inquiry from Mayor Blackburn, Human Resources Director von Kalinowski
explained that the salary increase for all bargaining groups was 4 percent.
Council Member Burkholder explained that she is against a compensation increase for
Council Members, but not for the City Clerk and City Treasurer due to uncertain economic
times.
Council Member Luna stated that she would support 2A and 3A.
Mayor Blackburn explained that he asked about the percentage increase because he believes
that Council should be a good example and not give themselves a higher increase than the
employees.
Mayor Blackburn proposed a 4 percent increase for Elected Officials. Council Member Luna
seconded Mayor Blackburn's motion.
Council Member Acosta expressed support for the motion.
Motion by Mayor Blackburn, seconded by Council Member Luna, to revise the City Council
Members, City Clerk and City Treasurer compensation by 4 percent instead of by the
percentage increase in the San Diego Regional Consumer Price Index for 2023.
Motion by Council Member Luna, seconded by Mayor Blackburn to introduce Ordinance No.
CS-463 and CS-464. Motion passed unanimously, 5/0.
ORDINANCES FOR ADOPTION: None.
PUBLIC HEARING:
12. TAX AND EQUITY FISCAL RESPONSIBILITY ACT PUBLIC HEARING FOR THE RE ISSUANCE OF TAX-
EXEMPT BONDS FOR THE MARIPOSA APARTMENTS-1) Hold a public hearing as required by
the Tax and Equity Fiscal Responsibility Act and the Internal Revenue Code of 1986; and
2) Adoption of Resolution No. 2024-009 approving the reissuance of tax-exempt multifamily
housing revenue bonds and certain actions required to remarket the bonds for the Mariposa
Apartments, a 106-unit multifamily affordable rental housing development located in
Carlsbad, California. (Staff contact: Mandy Mills, Community Services)
Jan. 9, 2024 Carlsbad City Council Regular Meeting Page 5
City Manager's Recommendation: Take public input, close the public hearing, and adopt the
resolution.
Housing & Homeless Services Director Mandy Mills presented the report and reviewed a
PowerPoint presentation (on file in the Office of the City Clerk).
Mayor Blackburn opened the duly noticed public hearing at 5:25 p.m.
Seeing no one wishing to speak on this item, Mayor Blackburn closed the duly noticed public
hearing at 5:25 p.m.
Motion by Mayor Pro Tern Bhat-Patel, seconded by Council Member Acosta, to adopt
Resolution No. 2024-009. Motion carried unanimously, 5/0.
DEPARTMENTAL AND CITY MANAGER REPORTS:
13. 2024 WORK PLANS FOR THE PARKS & RECREATION COMMISSION, SENIOR COMMISSION AND
BEACH PRESERVATION COMMISSION -1) Adoption of Resolution No. 2024-010 accepting the
2023 Work Plan Report of Accomplishments and approving the 2024 Work Plan for the Parks
& Recreation Commission; and
2) Adoption of Resolution No. 2024-011 accepting the 2023 Work Plan Report of
Accomplishments and approving the 2024 Work Plan for the Senior Commission; and
3) Adoption of Resolution No. 2024-012 accepting the 2023 Work Plan Report of
Accomplishments and approving the 2024 Work Plan for the Beach Preservation Commission.
(Staff contact: Mick Calarco, Eric Biggin and Nick Stu pin, Community Services)
City Manager's Recommendation: Adopt the resolutions.
Recreation Services Manager Mick Calarco, Recreation Area Manager Eric Biggin and Parks
Planning Manager Nick Stu pin presented the report and reviewed a PowerPoint presentation
(on file in the Office of the City Clerk).
Parks & Recreation Commission Chair Robert Winston spoke in support of the Parks &
Recreation Commission work plan.
Senior Commission Chair Kathy Rangus spoke in support of the Senior Commission work plan.
Motion by Mayor Pro Tern Bhat-Patel, seconded by Council Member Acosta, to adopt
Resolution No. 2024-010, Resolution No. 2024-011 and Resolution No. 2024-012. Motion
carried unanimously, 5/0.
14. UPDATE ON THE BARRIO TRAFFIC CIRCLES PROJECT AND SELECTING A TRAFFIC CALMING
OPTION FOR TWO OF THE EIGHT INTERSECTIONS -Receive an update; and 1) Adoption of
Resolution No. 2024-013 approving curb extensions at the intersections of (1) Palm Avenue
Jan. 9, 2024 Carlsbad City Council Regular Meeting Page 6
and Harding Street and (2) Magnolia and Madison Street for the Barrio Traffic Circles Project;
or
2) Adoption of a resolution approving raised medians at the intersections of (1) Palm Avenue
and Harding Street and (2) Magnolia and Madison Street for the Barrio Traffic Circles Project
(Staff contact: Tom Frank and Lauren Ferrell, Public Works Department)
City Manager's Recommendation: Receive the update and adopt a resolution.
Transportation Director Tom Frank and Associate Engineer Lauren Ferrell presented the
report and reviewed a PowerPoint presentation (on file in the Office of the City Clerk).
Director of Community Services at Father Raymond Moore Hall, Socorro Anderson spoke in
support of the Barrio Traffic Circles Project.
Jackie McGee spoke in support of the Barrio Traffic Circles Project.
William Zettner spoke in support of curb extensions instead of medians.
In response to an inquiry from Council Member Acosta, Transportation Director Frank
explained that the project was initiated in 2013 and various options to manage speed were
explored. Director Frank further explained that the traffic calming options were included in
the Village and Barrio Master Plan which was approved by Council.
Council Member Burkholder stated she is in support of curb extensions.
Council Member Acosta stated she is in support of curb extensions.
Mayor Pro Tern Bhat-Patel stated she is in support of curb extensions and traffic circles.
Mayor Blackburn stated he is in support of curb extensions.
In response to an inquiry from Council Member Luna, Transportation Director Frank
explained that there are many ways to slow speeds and there are pros and cons to both
options.
In response to an inquiry from Council Member Burkholder, Transportation Director Frank
explained that there is no police data available at the moment, but that traffic circles are
designed to accommodate the commercial vehicles.
Motion by Mayor Pro Tern Bhat-Patel, seconded by Council Member Acosta, to adopt
Resolution No. 2024-013, Option 1, approving curb extensions. Motion carried unanimously,
5/0.
15. SEMIANNUAL TRANSPORTATION REPORT -Receive the Semiannual Transportation Report.
Jan. 9, 2024 Carlsbad City Council Regular Meeting Page 7
(Staff contact: Tom Frank, Public Works Department)
City Manager's Recommendation: Receive the report.
Transportation Director Tom Frank presented the report and reviewed a PowerPoint
presentation (on file in the Office of the City Clerk).
Traffic Safety and Mobility Commissioner, Bill Fowler spoke in support of the various
transportation improvements.
In response to an inquiry from Mayor Blackburn, Transportation Director Frank explained that
there were some re-surfacing and road painting delays due to challenges with the contractor.
The City Council received the report.
COUNCIL REPORTS AND COMMENTS: Mayor Blackburn and the City Council Members reported
on activities and meetings of some committees and subcommittees of which they are members.
ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the
community regarding events that Members of the City Council have been invited to, and may
participate in.
Thursday, Jan. 25, 2024
4 a.m. -8 a.m.
2024 Point-in-Time Homelessness Census
Hardf ng Community Center
3096 Harding St., Carlsbad, CA 92008
CITY MANAGER COMMENTS: None.
CITY ATTORNEY COMMENTS: None.
CITY CLERK COMMENTS: None.
ADJOURNMENT: Mayor Blackburn adjourned the duly noticed meeting at 6:31 p.m. ~ Ana Marie Alarcon, CMC
Deputy City Clerk