HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2025-01-27
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 1
DATE: 05/03/2024
REQUESTING DEPARTMENT: CITY CLERK REQUESTER: MARIA EMERY
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
1 BOX
Minor Public Works and
Professional Services
Agreements
2023-2024 CW-020
Copies – When No Longer Required
N/A
PWS23-1940FAC -- 4091-- Ace
Electric Inc
2023 CW-020 Copies – When No Longer Required SEE ATTACHED
PWS22-1788FAC--4748--
Edwards Construction Group
Inc
2022 CW-020 Copies – When No Longer Required “
PWS22-1536UTIL--5550--
Tharsos Inc
2022 CW-020 Copies – When No Longer Required “
PWS22-1815FAC--4743--Mear
Construction Inc
2022 CW-020 Copies – When No Longer Required “
PWS21-1232TRAN--6011-20OL-
-All American Asphalt
2021 CW-020 Copies – When No Longer Required “
PWS23-1967TRAN--6096|6104-
-VSS International Inc
2023 CW-020 Copies – When No Longer Required “
PWS23-2006TRAN--9599--
Superior Pavement Markings
Inc
2023 CW-020 Copies – When No Longer Required “
RECORDS DESTRUCTION AUTHORIZATION FORM
6/18/2024 06-18-2024
Paper copies
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07/01/2024
C cityof
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 2
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ _______________________________ DATE: ______________
PWS23-2182TRAN--6070--L.C. Paving & Sealing Inc
2023 CW-020 Copies – When No Longer Required “
PWS23-2038UTIL--5548-A--CCL
Contracting Inc 2023 CW-020 Copies – When No Longer Required “
PWS21-1257UTIL--5054--Abhe & Svoboda Inc
2021 CW-020 Copies – When No Longer Required “
PWS21-1369TRAN--6335--Blue
Pacific Engineering and Construction
2021 CW-020 Copies – When No Longer Required “
PWS22-1544FAC --4741 --ADT
Commercial LLC 2022 CW-020 Copies – When No Longer Required “
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CORODATA 1/27/2025
1/29/2025
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C cityof
Carlsbad
BOX Q
Name Contract Title
Superior Pavement Markings Inc; 2022-12-14; PWS23-2006TRAN Green Paint Bike Lane Enhancement Project
Blue Pacific Engineering and Construction; 2021-04-20; PWS21-1369TRAN Tamarack Avenue and Valley Street Pedestrian Improvements
VSS International Inc; 2022-10-17; PWS23-1967TRAN Signing & Striping Project
L.C. Paving & Sealing Inc; 2023-06-27; PWS23-2182TRAN Tamarack Avenue Traffic Calming Project
All American Asphalt; 2021-08-31; PWS21-1232TRAN FY 2020-2021 Pavement Overlay
Tharsos Inc; 2021-12-07; PWS22-1536UTIL Villas Lift Station Replacement
CCL Contracting Inc; 2023-04-24; PWS23-2038UTIL Kelly Drive Sewer Replacement
Abhe & Svoboda Inc; 2021-03-31; PWS21-1257UTIL Lake Calavera Outlet Improvements
Edwards Construction Group Inc; 2022-07-14; PWS22-1788FAC Leo Carrillo Ranch Roof Repair
Mear Construction Inc; 2022-08-25; PWS22-1815FAC Safety Training Center Paint and Finishes
ADT Commercial LLC; 2021-10-19; PWS22-1544FAC Dove Library Fire Alarm System Replacement
Ace Electric Inc; 2022-11-02; PWS23-1940FAC Temporary Fire Station 7 Site and Building Electrical Work
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 6/18/2024
TOTAL RECORD COUNT: 12
COMMENTS: CIP CONTRACTS WITH NOCs RECEIVED
ENTRY ID REVIEW DATE Template NAME
5315285 2024/06/03 Contracts Abhe & Svoboda Inc; 2021-03-31; PWS21-1257UTIL
6370086 2024/06/03 Contracts Ace Electric Inc; 2022-11-02; PWS23-1940FAC
5493626 2024/06/03 Contracts ADT Commercial LLC; 2021-10-19; PWS22-1544FAC
5447511 2024/06/03 Contracts All American Asphalt; 2021-08-31; PWS21-1232TRAN
5329064 2024/06/03 Contracts Blue Pacific Engineering and Construction; 2021-04-20;
PWS21-1369TRAN
6410756 2024/06/03 Contracts CCL Contracting Inc; 2023-04-24; PWS23-2038UTIL
6293672 2024/06/03 Contracts Edwards Construction Group Inc; 2022-07-14; PWS22-
1788FAC
6436383 2024/06/03 Contracts L.C. Paving & Sealing Inc; 2023-06-27; PWS23-
2182TRAN
6312658 2024/06/03 Contracts Mear Construction Inc; 2022-08-25; PWS22-1815FAC
6380534 2024/06/03 Contracts Superior Pavement Markings Inc; 2022-12-14; PWS23-
2006TRAN
5934484 2024/06/03 Contracts Tharsos Inc; 2021-12-07; PWS22-1536UTIL
6365403 2024/06/03 Contracts VSS International Inc; 2022-10-17; PWS23-1967TRAN
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CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #104891
Date Issued Tuesday, January 28, 2025
Service Locations 5815 EL CAMINO REAL
Date Range of Service Jan-27-2025 thru Jan-27-2025
Work Ticket(s)1441119
Quantity/Item 106 -106 Boxes for Destruction (standard)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
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