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HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2025-01-27 (3)This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 Page | 1 DATE: 7/9/2024 REQUESTING DEPARTMENT: CITY CLERK REQUESTER: MARIA EMERY DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________ CERTIFICATE OF DESTRUCTION? YES NO TAB BARCODES DELETED BY: _____ _______________________________DATE: ______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) BOX Q RECONCILED SECURED AGREEMENTS (SEE ATTACHED) 2019-2024 CC-050 Release of Bond / Letter of Credit SEE ATTACHED RECORDS DESTRUCTION AUTHORIZATION FORM 7/10/2024 07-11-2024 7/16/2024 CORODATA 1/27/2025 1/29/2025 1-b- C cityof Carlsbad ~ ,,< ~,t, Template Physical Folder Physical Folder Physical Folder Physical Folder Physical Folder Physical Folder BOX Q Name CT 16-09; 800 Grand Avenue; DWG 509-1 CT 16-10; Home Avenue; DWG 507-6 CT 2018-0001; Walnut Beach Homes; DWG 513-1A CT 2018-0005; Village Walk; DWG 513-7A CT 2018-0008; Grand Jefferson; DWG 523-7A CT 90-31; AVIARA PLANNING AREA 28; Agreements & Bonds CUP 260D; Palomar Transfer Station;Physical Folder DEV2016-0049; 7605 Romeria St; DWG 500-5A Physical Folder DEV2016-0056; 7603 Romeria St; DWG 500-4A Physical Folder DEV2016-0057; 7601 Romeria St; DWG 500-3A Physical Folder DEV2017-0030; 906 Pine Ave; DWG 501-6A Physical Folder DEV2017-0034; Carr Residence; DWG 501-7A Physical Folder DEV2017-0108; Csaftis Residence; DWG 504-5A Physical Folder DEV2017-0229; Versum Materials Channel Stabilization; DWG 507-8A Physical Folder MS 14-07; ROBERTSON RANCH WEST VILLAGE; DWG 480-3E Physical Folder PD 2019-0012; Block Residence; DWG 519-7A Physical Folder PD 2019-0015; Carlsbad Inn Mitigation Phase 2-4; DWG 518-3A Physical Folder PD 2019-0019; Ionis Pharmaceuticals; DWG 519-1 Physical Folder PD 2019-0029; 3559 Corte Esperanza Addition; DWG 520-5A Physical Folder PD 2019-0032; Goertzen Residence; DWG520-8A Physical Folder PD 2020-0007; Fukuda Addition; DWG 525-2A Physical Folder PD 2020-0017; Reagan ADU; DWG 525-5A Physical Folder PD 2020-0027; 3481 Seacrest Drive Slope Rehabilitation; DWG 526-4A Physical Folder PD 2020-0036; Plaza Bonita Slope Repair; DWG 527-3A Physical Folder PD 2020-0042; 4100 Sunnyhill Dr; DWG 528-1A Physical Folder PD 2021-0002; 3304 James Drive SFD; DWG 529-2A Physical Folder PD 2021-0003; Bridgen Residence; DWG 529-3A Physical Folder PD 2021-0005; 2656 State Street; DWG 529-5 Physical Folder PD 2021-0048; 2622 El Camino Real Suite B; ROW2021-1039 Physical Folder PD 2022-0001; Isbell Residence; DWG 536-2A;Physical Folder PD 99-20; FESS RESIDENCE;Physical Folder ROW 2023-0494; SE Corner of Hillside Dr. and Sunnyhill Dr.; ;Physical Folder SDP 00-06C; Daybreak Community Church; SEC15009 & SEC15010; 3/25/2015 Physical Folder SDP 86-02E; Aviara Four Seasons Residence Club; DWG 504-7A Physical Folder SDP 96-14G; LEGOLAND WATERWORKS EXPANSION; DWG 479-9A; 12/20/2013 Physical Folder RECORDS DESTRUCTION REPORT Maria Emery DATE: 7/16/2024 TOTAL RECORD COUNT: 35 COMMENTS: Reconciled Secured Agreements ENTRY ID REVIEW DATE Template NAME 4391775 2024/06/25 Physical Folder CT 16-09; 800 Grand Avenue; DWG 509-1 4391771 2024/06/25 Physical Folder CT 16-10; Home Avenue; DWG 507-6 4392153 2024/06/25 Physical Folder CT 2018-0001; Walnut Beach Homes; DWG 513-1A 4393421 2024/06/25 Physical Folder CT 2018-0005; Village Walk; DWG 513-7A 4393979 2024/06/25 Physical Folder CT 2018-0008; Grand Jefferson; DWG 523-7A 4369676 2024/06/25 Physical Folder CT 90-31; AVIARA PLANNING AREA 28; Agreements & Bonds 6233530 2024/06/25 Physical Folder CUP 260D; Palomar Transfer Station; 4392093 2024/06/25 Physical Folder DEV2016-0049; 7605 Romeria St; DWG 500-5A 4392091 2024/06/25 Physical Folder DEV2016-0056; 7603 Romeria St; DWG 500-4A 4392095 2024/06/25 Physical Folder DEV2016-0057; 7601 Romeria St; DWG 500-3A 4390141 2024/06/25 Physical Folder DEV2017-0030; 906 Pine Ave; DWG 501-6A 4390125 2024/06/25 Physical Folder DEV2017-0034; Carr Residence; DWG 501-7A 4390149 2024/06/25 Physical Folder DEV2017-0108; Csaftis Residence; DWG 504-5A 4392121 2024/06/25 Physical Folder DEV2017-0229; Versum Materials Channel Stabilization; DWG 507-8A 4391241 2024/06/25 Physical Folder MS 14-07; ROBERTSON RANCH WEST VILLAGE; DWG 480-3E 4393765 2024/06/25 Physical Folder PD 2019-0012; Block Residence; DWG 519-7A 4393163 2024/06/25 Physical Folder PD 2019-0015; Carlsbad Inn Mitigation Phase 2-4; DWG 518-3A 4393591 2024/06/25 Physical Folder PD 2019-0019; Ionis Pharmaceuticals; DWG 519-1 4393568 2024/06/25 Physical Folder PD 2019-0029; 3559 Corte Esperanza Addition; DWG 520-5A 4393856 2024/06/25 Physical Folder PD 2019-0032; Goertzen Residence; DWG520-8A 4393914 2024/06/25 Physical Folder PD 2020-0007; Fukuda Addition; DWG 525-2A 5423486 2024/06/25 Physical Folder PD 2020-0017; Reagan ADU; DWG 525-5A 5150884 2024/06/25 Physical Folder PD 2020-0027; 3481 Seacrest Drive Slope Rehabilitation; DWG 526-4A 5423473 2024/06/25 Physical Folder PD 2020-0036; Plaza Bonita Slope Repair; DWG 527-3A 5434620 2024/06/25 Physical Folder PD 2020-0042; 4100 Sunnyhill Dr; DWG 528-1A 5446923 2024/06/25 Physical Folder PD 2021-0002; 3304 James Drive SFD; DWG 529-2A 0 d Ca li fornia 5434632 2024/06/25 Physical Folder PD 2021-0003; Bridgen Residence; DWG 529-3A 5423481 2024/06/25 Physical Folder PD 2021-0005; 2656 State Street; DWG 529-5 6280963 2024/06/25 Physical Folder PD 2021-0048; 2622 El Camino Real Suite B; ROW2021- 1039 6406634 2024/06/25 Physical Folder PD 2022-0001; Isbell Residence; DWG 536-2A; 4369542 2024/06/25 Physical Folder PD 99-20; FESS RESIDENCE; 6476199 2024/06/25 Physical Folder ROW 2023-0494; SE Corner of Hillside Dr. and Sunnyhill Dr.; ; 4368429 2024/06/25 Physical Folder SDP 00-06C; Daybreak Community Church; SEC15009 & SEC15010; 3/25/2015 4390387 2024/06/25 Physical Folder SDP 86-02E; Aviara Four Seasons Residence Club; DWG 504-7A 4368638 2024/06/25 Physical Folder SDP 96-14G; LEGOLAND WATERWORKS EXPANSION; DWG 479-9A; 12/20/2013 CERTIFICATE OF DESTRUCTION & RECYCLING This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not inventory, record or track any information contained within or related to the Material. Account #(s)SD012455 Certificate #104891 Date Issued Tuesday, January 28, 2025 Service Locations 5815 EL CAMINO REAL Date Range of Service Jan-27-2025 thru Jan-27-2025 Work Ticket(s)1441119 Quantity/Item 106 -106 Boxes for Destruction (standard) * Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s). E•Jcorodata -tl HIPA'A GIJIJlll!affl