HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2025-01-27 (9)
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 1
DATE: 8/21/2024
REQUESTING DEPARTMENT: CITY CLERK REQUESTER: MARIA EMERY
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ _______________________________ DATE: ______________
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
BOX S RECONCILED SECURED AGREEMENTS
(SEE ATTACHED) 2002-2024 CC-050
Release of Bond /
Letter of Credit
SEE ATTACHED
RECORDS DESTRUCTION AUTHORIZATION FORM
8/22/2024 08-22-2024 9/3/2024
CORODATA 1/27/2025
1/29/2025
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{'city of
Carlsbad
BOX S
Name Template
CDP 2016-0006; MFD-1; DWG 509-4A Physical Folder
CT 15-05; QUARRY CREEK PA R-3; DWG 484-5C, 5E Physical Folder
CT 15-09; Quarry Creek PA-R-4; DWG 497-1A Physical Folder
CT 2017-0004; Six on Madison; DWG 512-4A Physical Folder
CT 2018-0006; Laguna Drive Subdivision; DWG 521-78 Physical Folder
CT 2019-0002; Madison Five; DWG 518-6A Physical Folder
CT 93-09; OCEAN BLUFF; Agreements Physical Folder
GR 15-25; 5115 and 5117 Carlsbad Boulevard/J Squared Development, LLC; Cash R0112140 Physical Folder
HMP 15-01; Martin Residence; DWG 512-1 Physical Folder
MS 01-13; CARRILLO CANYON VIEWS;Physical Folder
MS 05-08; Ocean Vista (Garfield Project);Physical Folder
MS 11-02; Sohaei Minor Subdivision; SEC15011 & SEC15012; 3/25/2015 Physical Folder
MS 13-02; King Property; DWG 479-3A Physical Folder
MS 13-05; BEACHWALK AT JUNIPER;Physical Folder
MS 15-09; Valley Street Subdivision; DWG 491-7A Physical Folder
MS 15-14; 3450 Garfield Street; DWG 492-6A Physical Folder
MS 16-04; ViaSat Bressi Ranch Campus; DWG 497-4A Physical Folder
MS 2018-0009; Ionis Pharmceuticals; DWG 514-7A Physical Folder
PD 06-18; Brighton Gardens aka Emeritus at Carlsbad; DWG 446-8A Physical Folder
PUD 2017-0008; SMAC; DWG 512-7A Physical Folder
SDP 09-04; WESTFIELD CARLSBAD; DWG4795; 2/28/14 Physical Folder
SDP 09-04A; Shoppes at Carlsbad; DWG 497-5B and 497-5C Physical Folder
SDP 12-01; VISTA LA COSTA; DWG 475-8A; 9/24/2012 Physical Folder
SDP 12-04; HOEHN BUICK CADILLAC;Physical Folder
SDP 14-03; CP JUNIPER APARTMENTS; DWG 484-6; 05/17/2015 Physical Folder
SDP 14-06; Hoehn Audi - Hoehn Enterprise 2 LLC; SEC15006 & SEC15007; 3/18/2015 Physical Folder
SDP 15-10; Carlsbad Oaks North;Physical Folder
SDP 15-20; Quarry Creek PA P-3; DWG 484-5I; SDP 15-20 Physical Folder
SDP 15-22; Quarry Creek PA R-2; DWG 484-5K Physical Folder
SDP 15-25; HME Corporate Headquarters; DWG 493-2A Physical Folder
SDP 16-03; Hughes Circuits Shell Building Carlsbad Oaks Lot 7; DWG 494-2A Physical Folder
SDP 16-04; Carlsbad Oaks North Lot 17; DWG 497-3A Physical Folder
SDP 16-10; Carlsbad Oaks Lot 8; DWG 497-9A Physical Folder
SDP 16-13; Oak Veterans Housing; DWG 523-5A Physical Folder
SDP 16-18; Carlsbad Raceway Lot 12; DWG 501-2A Physical Folder
SDP 16-23; Bressi Ranch Lot 23; DWG 502-2A Physical Folder
AMEND 2021-0004; Distribute Lots 13-15 Shell Bldg; DWG 501-3A Physical Folder
CT 2019-0003; Carlsbad Station; DWG 531-8 Physical Folder
MS 12-02 Alps Innovation Hotels-DWG 478-3 & DWG 478-3A Physical Folder
MS 2017-0004 Summit Senior Carlsbad-DWG 516-7A Physical Folder
CUP 2017-0008 Oakmont of Carlsbad-DWG 517-4 Physical Folder
CDP 2018-0019 Snyder residence Skimmer Court-DWG 515-8A Physical Folder
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 8/21/2024
TOTAL RECORD COUNT: 38
COMMENTS: Reconciled Secured Agreements
ENTRY ID REVIEW DATE Template NAME
5763187 2024/07/18 Physical Folder AMEND 2021-0004; Distribute Lots 13-15 Shell Bldg;
DWG 501-3A
4391912 2024/07/18 Physical Folder CDP 2016-0006; MFD-1; DWG 509-4A
4391237 2024/07/18 Physical Folder CT 15-05; QUARRY CREEK PA R-3; DWG 484-5C, 5E
4390601 2024/07/18 Physical Folder CT 15-09; Quarry Creek PA-R-4; DWG 497-1A
4393419 2024/07/18 Physical Folder CT 2017-0004; Six on Madison; DWG 512-4A
4393839 2024/07/18 Physical Folder CT 2018-0006; Laguna Drive Subdivision; DWG 521-78
4393846 2024/07/18 Physical Folder CT 2019-0002; Madison Five; DWG 518-6A
6308874 2024/07/18 Physical Folder CT 2019-0003; Carlsbad Station; DWG 531-8
4369826 2024/07/18 Physical Folder CT 93-09; OCEAN BLUFF; Agreements
4391071 2024/07/18 Physical Folder GR 15-25; 5115 and 5117 Carlsbad Boulevard/J
Squared Development, LLC; Cash R0112140
4392117 2024/07/18 Physical Folder HMP 15-01; Martin Residence; DWG 512-1
4369481 2024/07/18 Physical Folder MS 01-13; CARRILLO CANYON VIEWS;
4368900 2024/07/18 Physical Folder MS 05-08; Ocean Vista (Garfield Project);
4368431 2024/07/18 Physical Folder MS 11-02; Sohaei Minor Subdivision; SEC15011 &
SEC15012; 3/25/2015
4368478 2024/07/18 Physical Folder MS 13-02; King Property; DWG 479-3A
4368486 2024/07/18 Physical Folder MS 13-05; BEACHWALK AT JUNIPER;
4391603 2024/07/18 Physical Folder MS 15-09; Valley Street Subdivision; DWG 491-7A
4393808 2024/07/18 Physical Folder MS 15-14; 3450 Garfield Street; DWG 492-6A
4391714 2024/07/18 Physical Folder MS 16-04; ViaSat Bressi Ranch Campus; DWG 497-4A
4392493 2024/07/18 Physical Folder MS 2018-0009; Ionis Pharmceuticals; DWG 514-7A
4368873 2024/07/18 Physical Folder PD 06-18; Brighton Gardens aka Emeritus at Carlsbad;
DWG 446-8A
4393168 2024/07/18 Physical Folder PUD 2017-0008; SMAC; DWG 512-7A
4368594 2024/07/18 Physical Folder SDP 09-04; WESTFIELD CARLSBAD; DWG4795; 2/28/14
4390587 2024/07/18 Physical Folder SDP 09-04A; Shoppes at Carlsbad; DWG 497-5B and
497-5C
4368599 2024/07/18 Physical Folder SDP 12-01; VISTA LA COSTA; DWG 475-8A; 9/24/2012
4368518 2024/07/18 Physical Folder SDP 12-04; HOEHN BUICK CADILLAC;
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bad
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4368421 2024/07/18 Physical Folder SDP 14-03; CP JUNIPER APARTMENTS; DWG 484-6;
05/17/2015
4368435 2024/07/18 Physical Folder SDP 14-06; Hoehn Audi - Hoehn Enterprise 2 LLC;
SEC15006 & SEC15007; 3/18/2015
4391101 2024/07/18 Physical Folder SDP 15-10; Carlsbad Oaks North;
4391698 2024/07/18 Physical Folder SDP 15-20; Quarry Creek PA P-3; DWG 484-5I; SDP 15-
20
4391827 2024/07/18 Physical Folder SDP 15-22; Quarry Creek PA R-2; DWG 484-5K
4390595 2024/07/18 Physical Folder SDP 15-25; HME Corporate Headquarters; DWG 493-2A
4390257 2024/07/18 Physical Folder SDP 16-03; Hughes Circuits Shell Building Carlsbad Oaks
Lot 7; DWG 494-2A
4391831 2024/07/18 Physical Folder SDP 16-04; Carlsbad Oaks North Lot 17; DWG 497-3A
4390512 2024/07/18 Physical Folder SDP 16-10; Carlsbad Oaks Lot 8; DWG 497-9A
4393850 2024/07/18 Physical Folder SDP 16-13; Oak Veterans Housing; DWG 523-5A
4390697 2024/07/18 Physical Folder SDP 16-18; Carlsbad Raceway Lot 12; DWG 501-2A
4390783 2024/07/18 Physical Folder SDP 16-23; Bressi Ranch Lot 23; DWG 502-2A
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #104891
Date Issued Tuesday, January 28, 2025
Service Locations 5815 EL CAMINO REAL
Date Range of Service Jan-27-2025 thru Jan-27-2025
Work Ticket(s)1441119
Quantity/Item 106 -106 Boxes for Destruction (standard)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
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