HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2025-01-27 (13)This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 1
DATE: 11/19/2024
REQUESTING DEPARTMENT: CITY CLERK REQUESTER: MARIA EMERY
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
BOX U CITY COUNCIL STAFF REPORTS 2023 CW-015
Copies - When
No Longer Required
N/A
BOX V CITY COUNCIL STAFF REPORTS 2023 CW-015
Copies - When No Longer Required
N/A
BOX W CITY COUNCIL STAFF REPORTS 2023 CW-015
Copies - When No Longer Required
N/A
BOX X CITY COUNCIL STAFF REPORTS 2023 CW-015
Copies - When No Longer
Required
N/A
BOX Y
Legislative Sucommittee Staff
Reports 2023 CC-060 Yes: After
Upload
and QC N/A
“ Community-Police Engagement Commission 2023 CC-060
Yes: After
Upload
and QC N/A
“
Economic Development
Subcommittee Staff Reports 2023 CC-060
Yes: After
Upload
and QC N/A
RECORDS DESTRUCTION AUTHORIZATION FORM
12/11/2024 12-16-2024 12/26/24
C cityof
Carlsbad
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This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 2
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ _______________________________ DATE: ______________
“ CTBID Staff Reports 2023 ASDF-055
Yes: After
Upload
and QC N/A
“ CGLBID Staff Reports 2023 ASDF-055
Yes: After
Upload and QC N/A
“ Affidavits of Publication 2021 CW-010 2 years PFLD-21-20
“ Affidavits of Publication 2022 CW-010 2 years 6232233
“ Subpoenas 2020 CC-250 2 years PFLD-20-98
“ Subpoenas 2021 CC-250 2 years PFLD-21-22
“ Subpoenas 2022 CC-250 2 years 6293944
“ Statements of Economic Interest 2017 CC-075 7 years PFLD-18-232
“ Statements of Economic Interest 2017 CC-075 7 years PFLD-18-163
“ Statements of Economic Interest 2017 CC-075 7 years PFLD-18-165
“ Ethics Training Certificates 2019 CC-165 5 years PFLD-19-46
CORODATA 1/27/2025
1/29/2025
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C cityof
Carlsbad
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 11/20/2024
TOTAL RECORD COUNT: 9
COMMENTS: CITY CLERK RECORDS DESTRUCTION
ENTRY ID REVIEW DATE Template NAME
4390436 2024/11/20 Physical Folder 2017 Statements of Economic Interest; Boards and
Commissions;
4390432 2024/11/20 Physical Folder 2017 Statements of Economic Interest; Consultants;
4390570 2024/11/20 Physical Folder 2017 Statements of Economic Interest; Employees;
5150879 2024/11/20 Physical Folder Affidavits of Publication – 2021; ;
6232233 2024/11/20 Physical Folder AFFIDAVITS OF PUBLICATION-2022; ;
4392207 2024/11/20 Physical Folder ETHICS TRAINING CERTIFICATES-2019; ;
5150875 2024/11/20 Physical Folder Subpoenas – 2021; ;
6293944 2024/11/20 Physical Folder Subpoenas – 2022; ;
4393435 2024/11/20 Physical Folder SUBPOENAS-2020; ;
· 1tyof
Carlsbad
Ca I I f o , r, I a
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #104891
Date Issued Tuesday, January 28, 2025
Service Locations 5815 EL CAMINO REAL
Date Range of Service Jan-27-2025 thru Jan-27-2025
Work Ticket(s)1441119
Quantity/Item 106 -106 Boxes for Destruction (standard)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
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