HomeMy WebLinkAbout2025-02-04; City Council; 01; Purchase of a Replacement Police Patrol Vehicle and AppropriationCA Review GH
Meeting Date: Feb. 4, 2025
To: Mayor and City Council
From: Geoff Patnoe, City Manager
Staff Contact: Bradley Northup, Public Works Superintendent
bradley.northup@carlsbadca.gov, 442-339-5193
Subject: Purchase of a Replacement Police Patrol Vehicle and Appropriation
Districts: All
Recommended Action
Adopt a resolution authorizing the purchase of a replacement police patrol vehicle and an
appropriation of $85,000.00 to the fiscal year 2024-25 Fleet Vehicle Replacement Fund.
Executive Summary
One of the Police Department’s patrol vehicles was significantly damaged in an accident in
October 2022. The estimated cost to repair the vehicle exceeds $35,000.00, so staff are
recommending that the vehicle be auctioned off as a total loss and replaced with a new hybrid
police patrol vehicle.
The cost of a replacement hybrid police patrol vehicle is estimated at $85,000.00. Because the
addition of this vehicle to the fiscal year2024-25 vehicle replacement budget could exceed the
previously budgeted amount, staff are requesting that the City Council authorize an
appropriation of an additional $85,000.00 to the FY 2024-25 Vehicle Replacement Fund.
Explanation & Analysis
Police patrol vehicle A1178 was involved in an accident that significantly damaged the vehicle’s
frame and undercarriage. A local auto inspection appraisal company initially estimated the cost
of repair at approximately $25,000.00. The appraisal company recommended against trying to
repair the vehicle based on the average cost for comparable vehicles with the same mileage.
However, economic conditions limited the availability and supply of hybrid police patrol
vehicles. So rather than replacing the damaged patrol vehicle with one with a conventional
internal combustion engine, staff sought more detailed vehicle repair estimates to explore the
feasibility of repairing it. The subsequent repair estimate, which included limited vehicle
teardown and deeper inspections, was for more than $35,000.
Subsequently, in late 2023, staff determined that the damaged vehicle should instead be
replaced with a new hybrid police patrol vehicle as soon as vehicles were more readily available
to order from Ford Motor Company.
Feb. 4, 2025 Item #1 Page 1 of 4
2025 Ford police patrol hybrid vehicles were not confirmed for order until after the FY 2024-25
budget was created and adopted by the City Council. Staff have estimated that the cost of a
new 2025 model and fully outfitted police patrol vehicle to be $85,000.00, including the cost of
a new vehicle, equipment and associated outfitting. Because the addition of this vehicle to the
fiscal year 2024-25 vehicle replacement fund could exceed the previously authorized fiscal year
expenditures, staff are requesting that the City Council approve an additional appropriation to
facilitate this expenditure.
Fiscal Analysis
The damaged patrol vehicle was activated in 2020 and was on a four-year replacement cycle.
Funding to replace the vehicle has been collecting in the Vehicle Replacement Fund since the
vehicle was put into service. To date, the Vehicle Replacement Fund has collected $78,750.00
and at the end of this fiscal year, $90,000.00 would have been collected to replace patrol
vehicle A1178.
Staff are requesting that the City Council authorize the appropriation of $85,000.00 to replace
patrol vehicle A1178 this fiscal year rather the next fiscal year, as was previously planned.
Next Steps
Upon the City Council’s approval, the City Manager or designee will appropriate $85,000.00
from the Vehicle Replacement Fund to purchase the requested replacement vehicle. Staff will
obtain updated quotes for purchase and outfitting of a new hybrid police patrol vehicle and
issue purchase orders. Once the replacement vehicle is procured, staff will outfit the vehicle
and place it into service.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project
within the meaning of the California Environmental Quality Act under California Public
Resources Code Section 21065 in that it has no potential to cause either a direct physical
change or a reasonably foreseeable indirect physical change in the environment.
Exhibit
1. City Council resolution
Feb. 4, 2025 Item #1 Page 2 of 4
RESOLUTION NO. 2025-032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE PURCHASE OF A REPLACEMENT POLICE
PATROL VEHICLE AND AN APPROPRIATION OF $85,000.00 TO THE FISCAL
YEAR 2024-25 FLEET VEHICLE REPLACEMENT FUND
WHEREAS, the City Council of the City of Carlsbad, California has determined that police patrol
vehicle All 78 has catastrophic and irreparable damage that cannot be economically repaired; and
WHEREAS, the decision to replace A1178 with a comparable hybrid engine equipped vehicle
resulted in a delay that prevented its inclusion into the fiscal year, or FY, 2024-25 vehicle replacement
fund allocated expenditures; and
WHEREAS, staff have confirmed that hybrid engine equipped police patrol vehicles are now
available to order through the State of California's current contract; and
WHEREAS, the City Council's authorization is required when expenditures exceed the approved
budget per City Council Resolution No. 2024-142.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council authorizes disposing of vehicle A1178 and purchasing a
replacement hybrid police patrol vehicle.
3. That the City Manager, or designee, is authorized to appropriate $85,000.00 from the
Vehicle Replacement Fund to purchase a replacement hybrid police patrol vehicle.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 4th day of February 2025, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
None.
None.
None.
KEITH BLACKBURN, Mayor
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k-z--SHERRY FREISINGER, City Clerk
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