HomeMy WebLinkAbout2025-02-04; City Council; 08; Work Plans for Fiscal Year 2024-25 for the Library Board of Trustees and the Arts CommissionCA Review AZ
Meeting Date: Feb. 4, 2025
To: Mayor and City Council
From: Geoff Patnoe, City Manager
Staff Contact: Suzanne Smithson, Library & Cultural Arts Director
suzanne.smithson@carlsbadca.gov, 442-339-2011
Craddock Stropes, Cultural Arts Manager
craddock.stropes@carlsbadca.gov, 442-339-2726
Subject: Work Plans for Fiscal Year 2024-25 for the Library Board of Trustees and
the Arts Commission
Districts: All
Recommended Actions
1.Adopt a resolution accepting the fiscal year 2023-24 work plan report of
accomplishments and approving the fiscal year 2024-25 work plan for the Library
Board of Trustees.
2.Adopt a resolution accepting the fiscal year 2023-24 work plan report of
accomplishments and approving the fiscal year 2024-25 work plan for the
Arts Commission.
Executive Summary
The City Council is asked to review and approve the fiscal year 2023-24 work plan report of
accomplishments and the proposed fiscal year 2024-25 work plan for the Library Board of
Trustees and the Arts Commission, as required by Carlsbad Municipal Code
Section 2.15.020 (C).
Several of the tasks in the fiscal year 2023-24 work plans are either in process, recurring or
ongoing. The board and the commission have therefore carried forward those tasks to the
proposed fiscal year 2024-25 work plans.
The purpose of these annual work plans is to encourage increased dialogue between boards
and commissions and the City Council. They are also intended to ensure that boards and
commissions are working in line with the priorities of the City Council.
Feb. 4, 2025 Item #8 Page 1 of 20
Explanation & Analysis
Library Board of Trustees
The City Council approved the fiscal year 2023-24 Library Board of Trustees Work Plan on Feb.
6, 2024. The commission’s report of accomplishments outlines the status of the work plan’s
goals and tasks (Exhibit 1, Attachment A).
Library staff assisted trustees with the preparation of an updated work plan that is consistent
with the duties described in the Carlsbad Municipal Code chapter that governs the commission,
Chapter 2.16. The fiscal year 2024-25 work plan includes edits to the previous plan, as shown in
Exhibit 3. At their meeting on Oct. 23, 2024, the Library Board of Trustees voted unanimously to
accept the updated work plan and recommended that the City Council approve the fiscal year
2024-25 work plan (Exhibit 1, Attachment B).
Arts Commission
The City Council approved the fiscal year 2023-24 Arts Commission Work Plan on Feb. 6, 2024.
The commission’s report of accomplishments outlines the status of the work plan’s goals and
tasks (Exhibit 2, Attachment A).
Staff assisted commissioners with the preparation of an updated work plan that is consistent
with the duties described in the Carlsbad Municipal Code chapter that governs the commission,
Chapter 2.18. The fiscal year 2024-25 work plan includes edits to the previous plan, as shown in
Exhibit 4.
On Dec. 5, 2024, the Arts Commission voted unanimously (with Commissioners Miringoff,
Carrillo, Nassiri absent) to accept the updated work plan and recommended that the City
Council approve the fiscal year 2024-25 work plan (Exhibit 2, Attachment B).
Fiscal Analysis
There is no direct fiscal impact associated with approving these work plans.
Next Steps
The Library Board of Trustees and the Arts Commission and staff will focus efforts on the
activities listed in the approved work plans.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project
within the meaning of the California Environmental Quality Act under California Public
Resources Code Section 21065 in that it has no potential to cause either a direct physical
change or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1. City Council resolution - Library Board of Trustees work plan for fiscal year 2024-25
2. City Council resolution – Arts Commission work plan for fiscal year 2024-25
3. Library Board of Trustees Work Plan for Fiscal Year 2024-25, with changes highlighted
4. Arts Commission Work Plan for Fiscal Year 2024-25, with changes highlighted
Feb. 4, 2025 Item #8 Page 2 of 20
RESOLUTION NO. 2025-038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING THE FISCAL YEAR 2023-24 WORK PLAN REPORT OF
ACCOMPLISHMENTS AND APPROVING THE FISCAL YEAR 2024-25 WORK
PLAN FOR THE LIBRARY BOARD OF TRUSTEES
WHEREAS, the City Council of the City of Carlsbad, California has determined that annual work
plans ensure boards and commissions are working in line with priorities of the City Council; and
WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code (CMC) requires that each board or
commission provide to the City Council for its approval an annual work plan of activities to be
undertaken by the board or commission and a subsequent report of its accomplishments; and
WHEREAS, Chapter 2.16 of the CMC details the composition of the Library Board of Trustees;
and
WHEREAS, on Feb. 6, 2024, the City Council accepted the fiscal year 2023-24 Library Board of
Trustees Work Plan; and
WHEREAS, at the Library Board of Trustees meeting in October 2024, staff assisted trustees with
the preparation of an updated fiscal year 2024-25 work plan that is consistent with the duties described
in CMC Chapter 2.16; and
WHEREAS, the mission of the Library Board of Trustees is to advise the City Council in matters
pertaining to library services, as well as the rules and regulations necessary to operate the library; and
WHEREAS, on Oct. 23, 2024, the Library Board of Trustees voted unanimously to accept the
updated work plan and is recommending that the City Council approve the plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council accepts the fiscal year 2023-24 Library Board of Trustees Work Plan
report of accomplishments, attached hereto as Attachment A.
3. That the City Council approves the fiscal year 2024-25 Library Board of Trustees Work
Plan, attached hereto as Attachment B.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 4th day of February 2025, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN :
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
None.
None.
None.
KEITH BLACKBURN, Mayor
U tQyy'c N).£2t:Lvtv~,
~HERRY FREISINGER, City Clerk
// (SEAL)
Attachment A
Library Board of Trustees
FY 2023-24 Work Plan Accomplishments
I. Mission Statement
The mission of the board of library trustees is to advise the city council in matters pertaining
to library services, as well as the rules and regulations necessary to operate the library.
II. Composition
The board of library trustees shall consist of five members, appointed by the mayor with the
approval of the city council.
III. FY 2023-24 Goals & Tasks
The City of Carlsbad Library Board of Trustees focused on the following
FY 2023-24 Goals and Tasks:
GOAL TASK STATUS, COMMENTS
Review and vote whether to
approve rules and
regulations of the library as
developed and revised from
time to time
Receive report and
vote whether to
approve various
policies and procedures
that are anticipated to
be updated in fiscal
year 2023-24
Ongoing, as needed
No policies updated in
FY 2023-24
Review and vote whether to
approve the library's
response to the California
Public Library survey
submitted annually to the
California State Library
Receive and discuss
annual survey report
Annual, ongoing
FY 2022-23 California
Public Library survey
approved at the
October 2023
meeting
Receive reports on and
maintain knowledge of
library services and
programs:
• Serve as a liaison from
the community on its
needs and interests
• Serve as an ambassador
to the community in
promoting library
services
Receive and review
monthly reports on
library activities and
specialized reports on
library services and
programs
Ongoing
Received
presentations from
the following service
areas: Library
Learning Center,
training initiatives.
Received
presentations
regarding major
programs such as
Carlsbad Reads
Feb. 4, 2025 Item #8 Page 5 of 20
GOAL TASK STATUS, COMMENTS
Together, Summer
Reading Adventure,
the library’s program
proposal process, and
the Staff Engagement
and Appreciation
Committee work
Receive an annual report on
safety and security of library
facilities
Receive report on city
consultant’s library
facility security
assessment
Ongoing
No update, pending
current facility review
project
Provide community
perspective on issues and
interests related to library
service delivery and
facilities
Ongoing, as needed
Trustees have shared
the community’s
comments and
questions with
department staff
Provide recommendations on
the proposed budget and use
of community contributions
for the delivery of library
services
Receive reports and
vote whether to
support the annual
budget submission
Receive semi-annual
donation reports
Annual and ongoing
Provided
concurrence on the
department budget
submission for
FY 2024-25 at May
2024 meeting
Received reports on
donations at the
August 2023 and
January 2024
meetings
Maintain awareness of and
promote community support
of the library, and of
opportunities to collaborate
with other community
partners
Provide a trustee as
representative on the
Carlsbad Library & Arts
Foundation Board
Ongoing
Feb. 4, 2025 Item #8 Page 6 of 20
Promote progressive and
innovative delivery of
services to ensure the library
remains in the forefront of
community life
Receive quarterly
updates on technology
projects and systems
Ongoing
Received technology
updates at August
2023, January 2024,
and April 2024
meetings
Received report on
the Library of Things
at May 2024 meeting
Advise the city council on
resource sharing among
library jurisdictions, as
needed
Discussed upcoming
Link+ service provided
through Serra
Cooperative at several
meetings
Provide community
perspective in the strategic
planning of library services
Ongoing
Received report
summarizing one year
of elimination of
overdue fines at Sept
2023 meeting
Participate in relevant events,
community meetings and
conversations on behalf of
the board of library trustees
Received a
presentation
regarding legislative
advocacy at April 2024
meeting
Serve on relevant city
committees as a
representative of the board
of library trustees as
requested (e.g., review
website, Carlsbad Reads
Together, etc.)
Feb. 4, 2025 Item #8 Page 7 of 20
Attachment B
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2024-2025
I. Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II. Composition
The board of library trustees shall consist of five members, appointed by the mayor with
the approval off the city council.
III. FY 2024-2025 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following
goals and tasks:
• Review and vote whether to approve rules and regulations of the library as
developed and revised from time to time
o Receive report and vote whether to approve various policies and
procedures that are anticipated to be updated in fiscal year 2024-25
• Review and vote whether to approve the library's response to the California
Public Library survey submitted annually to the California State Library
o Receive and discuss annual survey report
• Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests
o Serve as an ambassador to the community in promoting library services
• Receive an annual report on safety and security of library facilities
o Receive report on city consultant’s library facility security assessment
• Provide community perspective on issues and interests related to library service
delivery and facilities
Feb. 4, 2025 Item #8 Page 8 of 20
• Provide recommendations on the proposed budget and use of community
contributions for the delivery of library services
o Receive report and vote whether to support the annual budget submission
o Receive semi-annual reports on community donations
• Maintain awareness of and promote community support of the library, and of
opportunities to collaborate with other community partners
o Provide a trustee as representative on the Carlsbad Library & Arts Foundation
Board
• Promote progressive and innovative delivery of services to ensure the library
remains in the forefront of community life
o Receive quarterly updates on technology projects and systems
• Advise the city council on resource sharing among library jurisdictions, as
needed
o Receive reports regarding implementation and use of new Link+ book-
sharing system provided by Serra Cooperative
• Provide community perspective in the strategic planning of library services
o Review and discuss update to strategic plan
• Participate in relevant events, community meetings and conversations on behalf
of the board of library trustees
• Serve on relevant city committees as a representative of the board of library
trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)
Feb. 4, 2025 Item #8 Page 9 of 20
RESOLUTION NO. 2025-039
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING THE FISCAL YEAR 2023-24 WORK PLAN REPORT OF
ACCOMPLISHMENTS AND APPROVING THE FISCAL YEAR 2024-25 WORK
PLAN FOR THE ARTS COMMISSION
WHEREAS, the City Council of the City of Carlsbad, California has determined that annual work
plans ensure boards and commissions are working in line with priorities of the City Council; and
WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code (CMC) requires that each board or
commission provide to the City Council for its approval an annual work plan of activities to be
undertaken by the board or commission and a subsequent report of its accomplishments; and
WHEREAS, Chapter 2.18 of the CMC details the composition of the Arts Commission; and
WHEREAS, on Feb. 6, 2024, the City Council accepted the fiscal year 2023-24 Arts Commission
Work Plan; and
WHEREAS, at the October and December 2024 Arts Commission meetings, staff assisted
commissioners with the preparation of an updated fiscal year 2024-25 work plan that is consistent with
the duties described in CMC Chapter 2.18; and
WHEREAS, the mission of the Arts Commission is to advise the City Council on arts and culture
related matters and serve as a resource to the Cultural Arts Office, providing insight and feedback
representing the community perspective by focusing on the presentation of a diverse range of arts and
cultural experiences, which showcase the full spectrum of artistic styles and traditions, and appeal to
and represent the interests of the greater community; and
WHEREAS, on Dec. 5, 2024, the Arts Commission voted unanimously (with Commissioners
Miringoff, Carrillo, Nassiri absent) to accept the updated work plan and is recommended that the City
Council approve the fiscal year 2024-25 work plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council accepts the fiscal year 2023-24 Arts Commission Work Plan report
of accomplishments, attached hereto as Attachment A.
3. That the City Council approves the fiscal year 2024-25 Arts Commission Work Plan,
attached hereto as Attachment B.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 4th day of February 2025, by the following vote, to wit:
AYES :
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
None.
None.
None.
KEITH BLACKBURN, Mayor
\_1a~, DAKd21 ;L.~ _,
/4,,t.....?HERRY FREISINGER, City Clerk
V (SEAL)
Attachment A
Arts Commission
FY 2023-24 Work Plan Accomplishments
I. Mission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts
and culture related matters and to serve as a resource to the Cultural Arts Office,
providing insight and feedback, representing the community’s perspective. This
mission is accomplished through the Arts Commission’s focus on the presentation of
a diverse range of arts and cultural experiences, which showcase the full spectrum of
artistic styles and traditions, and appeal to and represent the interests of the greater
community.
II. Composition
The Arts Commission shall consist of seven members, appointed by the mayor with
the approval of the City Council.
III. FY 2023-24 Goals & Tasks
The Arts Commission focused on the following FY 2023-24 Goals and Tasks:
GOAL TASK STATUS, COMMENTS
Provide to the City Council
for its approval an annual
work plan of activities to
be undertaken and a
subsequent report of its
accomplishments
Annual
City Council approved
FY 2023-24 workplan
on Feb. 6, 2024
Monitor and report to the
City Council on the
progress of the initiatives
detailed in the Arts &
Culture Master Plan,
including adapting to
current community needs
and reassessing the current
status of the ten-year
timeline
Ongoing
Feb. 4, 2025 Item #8 Page 12 of 20
Provide community
perspective on issues and
interests related to arts
and culture in Carlsbad, as
related to programming by
Cultural Arts
Ongoing
Commit to diversity,
equity and inclusion,
while fostering mutual
respect for the beliefs and
values of all individuals
and groups in the arts,
including hosting a
presentation from the
city’s new diversity, equity
and inclusion manager
and exploring the
prospect for a
collaborative townhall
meeting in the future
Ongoing
The diversity, equity
and inclusion
manager position was
eliminated in the FY
2024-25 budget.
Quarterly, identify one
topic that deepens
awareness of national
trends and emerging
priorities in the arts,
relevant to the Arts &
Culture Master Plan,
inviting the community to
participate through
attendance and
encouraging input
Focusing on a single
topic such as arts
education or public art
allowed for a deeper
exploration of
community interests
and needs
Continued to FY
2024-25 work plan
Research best practices to
strengthen content
knowledge to serve as an
arts advocate in our
community, such as
studying the results of the
Americans for the Arts
Economic and Prosperity
Study (AEP6).
Ongoing
Commissioners
received the AEP6
report
Feb. 4, 2025 Item #8 Page 13 of 20
Arts Commissioners will
attend one cultural arts
event and one
community-based arts
event per quarter.
Commissioners share
participation at
meetings
Ongoing
Explore the possibility of
regular reports at Arts
Commission meetings by
the Carlsbad Friends of
the Arts and the Carlsbad
Library & Arts Foundation.
Continued to FY24-25
work plan
Serve on relevant
committees, such as
permanent Public Art and
Business Outreach
(including a focus on
cultural tourism) as a
representative of the Arts
Commission.
Ongoing
Participated in public
art subcommittees
for Chestnut
Underpass and
Veterans Memorial
Park
Participate in the
Community Arts Grants
process including the
reassessment of funding
priorities,
recommending potential
panelists to be vetted by
city staff, auditing the
work of the grant’s
panels, approving the
final funding plan and,
when possible,
conducting site visits by
attending grantee events
and programs
Commissioners
attended or participated
in grantees programs
when invited and
feasible
Annual ongoing
program
In FY 2023-24,
participated in and
approved the funding
plan for the FY 2023-
24 Community Arts
Grants and for the FY
2024-25 Community
Arts Grants
Feb. 4, 2025 Item #8 Page 14 of 20
Attachment B
City of Carlsbad
Arts Commission Work Plan
Fiscal Year 2024-25
I. Mission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts and
culture related matters and to serve as a resource to the Cultural Arts Office, providing
insight, feedback and representing the community’s perspective. This mission is
accomplished through the Arts Commission’s focus on the presentation of a diverse range
of arts and cultural experiences, which showcase the full spectrum of artistic styles and
traditions and appeals to and represents the interests of the greater community.
II. Composition
The Arts Commission shall consist of seven members, appointed by the mayor with the
approval of the City Council.
III. FY 2024-25 Goals & Tasks
The Arts Commission has selected to focus on the following goals and tasks:
• Provide to the City Council for its approval an annual work plan of activities to be
undertaken and a subsequent report of its accomplishments.
• Monitor and report to the City Council the progress of the initiatives detailed in
the Arts & Culture Master Plan, including adapting to current community needs
and reassessing the current status of the ten-year timeline. Create Arts
Commission subcommittee to study, along with city staff, the existing Arts
& Culture Master Plan and examine the viability of a future 5-year Arts
Master Plan, instead of 10 years.
• Provide community perspective on issues and interests related to arts and culture
in Carlsbad, as related to programming by Cultural Arts.
• Commit to diversity, equity and inclusion, while fostering mutual respect for the
beliefs and values of all individuals and groups in the arts. Explore the prospect,
by subcommittee, for a collaborative townhall meeting.
• Receive periodic reports on topics that deepen awareness of national trends and
emerging priorities in the arts which are relevant to the Arts & Culture Master
Plan. Invite the community to participate through attendance and encouraging
input. Accomplish this by engaging interesting experts/speakers to present their
thoughts and ideas and inviting the public to attend.
• Research best practices to strengthen content knowledge in order to more
effectively advocate in our community.
Feb. 4, 2025 Item #8 Page 15 of 20
• Arts Commissioners will attend at least one cultural arts event and one community-
based arts event per quarter.
• Explore the possibility of regular reports at Arts Commission meetings by the
Carlsbad Friends of the Arts and the Carlsbad Library & Arts Foundation.
Appoint an Arts Commissioner to present the Commission’s work plan to
the Carlsbad Library & Arts Foundation.
• Serve on relevant city and community committees as well as Commission
subcommittees, such as permanent Public Art subcommittees and Business
Outreach (including a focus on cultural tourism).
• Participate in the Community Arts Grants process including the reassessment of
funding priorities. Recommend potential panelists to be vetted by city staff. Audit
the work of the Grants panels. Approve the final funding plan and, when possible,
conduct site visits by attending grantee events and programs.
Feb. 4, 2025 Item #8 Page 16 of 20
Exhibit 3
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 20234-20245
I. Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II. Composition
The board of library trustees shall consist of five members, appointed by the mayor with
the approval of the city council.
III. FY 20234-20245 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following
goals and tasks:
• Review and vote whether to approve rules and regulations of the library as
developed and revised from time to time
o Receive report and vote whether to approve various policies and
procedures that are anticipated to be updated in fiscal year 20234-245
• Review and vote whether to approve the library's response to the California
Public Library survey submitted annually to the California State Library
o Receive and discuss annual survey report
• Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests
o Serve as an ambassador to the community in promoting library services
• Receive an annual report on safety and security of library facilities
o Receive report on city consultant’s library facility security assessment
• Provide community perspective on issues and interests related to library service
delivery and facilities
Feb. 4, 2025 Item #8 Page 17 of 20
• Provide recommendations on the proposed budget and use of community
contributions for the delivery of library services
o Receive report and vote whether to support the annual budget submission
o Receive semi-annual reports on community donations
• Maintain awareness of and promote community support of the library, and of
opportunities to collaborate with other community partners
o Provide a trustee as representative on the Carlsbad Library & Arts Foundation
Board
• Promote progressive and innovative delivery of services to ensure the library
remains in the forefront of community life
o Receive quarterly updates on technology projects and systems
• Advise the city council on resource sharing among library jurisdictions, as
needed
o Receive reports regarding implementation and use of new Link+ book-
sharing system provided by Serra Cooperative
• Provide community perspective in the strategic planning of library services
o Review and discuss update to strategic plan
• Participate in relevant events, community meetings and conversations on behalf
of the board of library trustees
• Serve on relevant city committees as a representative of the board of library
trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)
Feb. 4, 2025 Item #8 Page 18 of 20
Exhibit 4
City of Carlsbad
Arts Commission Work Plan
Fiscal Year 20232024-2425
I. Mission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts and
culture related matters and to serve as a resource to the Cultural Arts Office, providing
insight, feedback and representing the community’s perspective. This mission is
accomplished through the Arts Commission’s focus on the presentation of a diverse range
of arts and cultural experiences, which showcase the full spectrum of artistic styles and
traditions and appeals to and represents the interests of the greater community.
II. Composition
The Arts Commission shall consist of seven members, appointed by the mayor with the
approval of the City Council.
III. FY 20232024-24 25 Goals & Tasks
The Arts Commission has selected to focus on the following goals and tasks:
• Provide to the City Council for its approval an annual work plan of activities to be
undertaken and a subsequent report of its accomplishments.
• Monitor and report to the City Council the progress of the initiatives
detailed in the Arts & Culture Master Plan, including adapting to current
community needs and reassessing the current status of the ten-year
timeline. Create Arts Commission subcommittee to study, along with
city staff, the existing Arts & Culture Master Plan and examine the
viability of a future 5-year Arts Master Plan, instead of 10 years.
•
• Provide community perspective on issues and interests related to arts and culture
in Carlsbad, as related to programming by Cultural Arts.
• Commit to diversity, equity and inclusion, while fostering mutual respect for the
beliefs and values of all individuals and groups in the arts. Explore the prospect,
by subcommittee, for a collaborative townhall meeting, including hosting a
presentation from the city’s new diversity, equity and inclusion manager and
exploring the prospect for a collaborative townhall meeting in the future.
• Receive periodic reports on topicsQuarterly, identify one topic that deepens
awareness of national trends and emerging priorities in the arts, relevant to the
Arts & Culture Master Plan. , invitingInvite the community to participate through
attendance and encouraging input. Accomplish this by engaging interesting Feb. 4, 2025 Item #8 Page 19 of 20
experts/speakers to present their thoughts and ideas and inviting the public to
attend. These could be presented quarterly by arts staff and/or specialists.
• Research best practices to strengthen content knowledge in order to more
effectively advocate in our community.to serve as an arts advocate in our
community, such as studying the results of the Americans for the Arts Economic
and Prosperity Study (AEP6).
• Arts Commissioners will attend one cultural arts event and one community-based
arts event per quarter, incorporating events/presentation by Community Arts
Grants grantees, and report at commission meetings.
• Explore the possibility of regular and reciprocal reports at Arts Commission
meetings by the Carlsbad Friends of the Arts and the Carlsbad Library & Arts
Foundation. Appoint an Arts Commissioner to present the Commission’s work plan
to the Carlsbad Library & Arts Foundation.
• Serve on relevant city and community committees as well as Commission
subcommittees, such as permanent Public Art subcommittees and Business
Outreach (including a focus on cultural tourism) as a representative of the Arts
Commission.
• Participate in the Community Arts Grants process including the reassessment of
funding priorities, recommending potential panelists to be vetted by city staff.,
auditing Audit the work of the grant’s panels,. approving Approve the final
funding plan, and, when possible, conducting site visits by attending grantee
events and programs.
Feb. 4, 2025 Item #8 Page 20 of 20
Boards & Commissions
2024-25 Work Plan updates
Katie Nye, Deputy Library Director
Craddock Stropes, Cultural Arts Manager
Library & Cultural Arts
Feb. 6, 2024
{ City of
Carlsbad
FISCAL YEAR 2024-2025 WORK PLANS
Library Board of Trustees
•Staff liaisons, Katie Nye & Sheila Crosby
•Chair, Bill Sheffler
Arts Commission
•Staff liaison, Craddock Stropes
•Chair, Barbara Chung
ITEM 8: 2024-25 WORK PLANS
2
{ City of
Carlsbad
BACKGROUND
ITEM 8: 2024-25 WORK PLANS
Carlsbad Municipal Code Section 2.15.020
(C) requires each board or commission to
provide to the city council, for its approval,
an annual work plan of activities to be
undertaken.
3
{ City of
Carlsbad
RECOMMENDED ACTION
Adopt two resolutions approving the work
plans for fiscal year 2024-25, and accepting the
fiscal year 2023-24 work plan reports for:
•Library Board of Trustees
•Arts Commission
ITEM 8: 2024-25 WORK PLANS
4
{ City of
Carlsbad
LIBRARY BOARD OF TRUSTEES
The mission of the Library Board of Trustees is
to advise the City Council in matters pertaining
to library services, as well as the rules and
regulations necessary to operate the library.
CMC 2.16
ITEM 8: 2024-25 WORK PLANS
5
CARLSBAD CITY LI RARY
{ City of
Carlsbad
ITEM 8: 2024-25 WORK PLANS
LIBRARY BOARD OF TRUSTEESAccomplishments, FY 2023-24
•Reviewed and approved the annual report submitted to
the California State Library
•Provided concurrence to the proposed FY 2024-
25 budget
•Received presentations regarding programs and services
6
ITEM 8: 2024-25 WORK PLANS
LIBRARY BOARD OF TRUSTEES
Goals and Tasks, FY 2024-25
•Review and approve the annual California
State Library Survey report
•Receive, discuss, and vote on supporting other
items such as the annual budget submittal,
updated policies, and programs and projects
•Serve as a liaison with the community on its
needs and interests
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ARTS COMMISSION
ITEM 8: 2024-25 WORK PLANS
The Carlsbad Arts Commission is advisory to City
Council on arts and culture matters. The Commission
strives to advance the fine arts and the performing
arts in Carlsbad. The Arts Commission helps to further
the work of the arts element of the General Plan and
the ten-year Arts & Culture Master Plan.
CMC 2.18
8
{ City of
Carlsbad
ITEM 8: 2024-25 WORK PLANS
ARTS COMMISSIONAccomplishments, FY 2023-24
•Supported Community Arts Grants process including
approving the funding plan and participation in site
visits for community arts grantees
•Participated in Public Art Subcommittees for Veterans
Memorial Park and Chestnut Underpass
•Received results of Americans for the Arts Economic
and Prosperity Study and updates on topics such as
arts education and public art
9
ITEM 8: 2024-25 WORK PLANS
ARTS COMMISSION
Goals and Tasks, FY 2024-25
•Participate in and support the Community Arts
Grants process including conducting site visits
•Attendance by Arts Commissioners at Cultural Arts
and community-based arts events
•Create subcommittee to study and reassess the
existing Arts & Culture Master Plan
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CHAIRPERSON COMMENTS
Library Board of Trustees Vice-Chair
Bill Sheffler
ITEM 8: 2024-25 WORK PLANS
Arts Commission Chair
Barbara Chung
11
( City of
Carlsbad