HomeMy WebLinkAbout1988-09-12; Traffic Safety Commission; ; Informational item only regarding the consultant agreement for improvements to subject interchangesCITY OF CARLSBAD
TRAFFIC SAFETY COMMISSION
COMMISSION REPORT OF: September 12, 1988 ITEM NO._§_L
LOCATION: Interstate 5 interchanges at Palomar Airport Road, Poinsettia Lane
and La Costa Avenue.
REQUESTED ACTION: Informational item only regarding the consultant agreement for
improvements to subject interchanges.
BACKGROUND:
DATA:
The City of Carlsbad in conjunction with CALTRANS and the City of Encinitas
has selected Boyle Engineering to conduct pre-design activities required
by CALTRANS before the overcrossings can be widened.
At the August 23, 1988 City Council meeting the consultant agreement for
Phase I work for the subject interchanges was approved by the City Council.
It will take the consultant approximately 15 months to complete the Phase I
pre-design work tasks. The total project improvements to the interchanges
from design to completion of construction will require between five (5)
and eight (8) years of total effort.
Tasks included in Phase I required by CALTRANS are aerial mapping, traffic
data collection, traffic volume forecasting, environmental investigation,
right-of-way identification, soils and foundation analysis, identification
of existing utilities, development of preliminary design alternatives and
development of preliminary cost estimates. Phase II of the project
consists of design and preparation of plans and specifications and the
actual construction phase of each interchange overcrossing will be
accomplished in Phase III.
The agenda bi 11 to the City Council is attached although the lengthy
agreements and attachments to the agenda bill are not included.
RECOMMENDATION:
No action required by the Traffic Safety Commission as this is an
informational item only.
NECESSARY CITY COUNCIL ACTION:
None required.
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DEPT. MP
Cl OF CARLSBAD -AGENI BILL
TITLE: CONSULTANT AGREEMENT FOR THE
IMPROVEMENTS TO THE INTERSTATE 5 •
BRIDGES AT PALOMAR AIRPORT ROAD,
LA COSTA AVENUE AND POINSETTIA LANE
RECOMMENDED ACTION:
DEPT.
CITY A
CITYMGR.::-.
Adopt Resolution No. ft1/6approving a consultant agreement for
Phase I work for the improvements to the Interstate 5 bridges at
Palomar Airport Road, La Costa Avenue, and Poinsettia Lane,
Project Nos. 3268, 3219 and 3269.
Adopt Resolution No. f'f.,..2/t, approving a cooperative agreement
between the City of Carlsbad and the State of California
Department of Transportation (CALTRANS) for State project
development responsibilities for the Palomar Airport Road bridge
improvements.
ITEM EXPIANATION:
On November 3, 1987, the City Council adopted Resolution No. 9278
authorizing staff to solicit proposals from qualified consultants
to provide engineering services for improvements to the freeway
bridge overpasses at Palomar Airport Road, La Costa Avenue, and
Poinsettia Lane. Requests for proposals were mailed to fourteen
(14) qualified engineering firms identified for these projects
and the City received responses from ten (10) firms. After a
review of these materials by City and CALTRANS staff, the
following five (5) firms were selected as finalists and directed
to prepare a project scope and design presentation.
Boyle Engineering, Incorporated
Dokken Engineering, Incorporated
IWA Engineers
P & D Technologies
Parsons, Brinckerhoff, Quade, and Douglas
San Diego
Sacramento
Fountain Valley
San Diego
Orange
On March 1, 1988, the five (5) finalists were interviewed by a
panel consi sting of the following Agency representatives:
Kurth Barnes, CALTRANS District 11, San Diego
Herbert Jensen, CALTRANS Office of Structures, Sacramento
Mort August, Director of Public Works, City of Encinitas
John Cahill, Municipal Projects Manager, City of Carlsbad
Lloyd Hubbs, City Engineer, City of Carlsbad
Robert Johnson, Traffic Engineer, City of Carlsbad
Ken Quon, Project Manager, City of Carlsbad
Following these interviews, the firm of Boyle Engineering,
Incorporated was unanimously selected as the firm in which to
negotiate a contract for the Phase I portion of the design of
these projects .
Page Two of Agenda Bill No. 9(;/~
The attached consultant agreement and scope of work is a result
of four (4) months of negotiations between the City and Boyle
Engineering, Incorporated. During these negotiations, three (3)
phases were identified for each project. Tasks in Phase I
include the completion of pre-design activities required by
CALTRANS such as mapping, traffic data collection, traffic
forecasting, environmental investigation, right-of-way
identification, soil and foundations analysis, identification of
existing utilities, development of preliminary design
alternatives, and development of preliminary cost estimates.
Phase II will consist of design and preparation of plans and
specifications. Phase III will be the construction phase of each
bridge project. The agreement before the City Council at this
time will consist of tasks in Phase I only for all three ( 3)
bridge projects and will require approximately fifteen (15)
months to complete. These combined bridge projects represent one
o f the largest public works design and construction efforts for
·he City of Carlsbad and will require between five (5) and eight
8) years for total implementation. Staff recommends approval of
he attached consultant agreement. •
All three (3) bridge projects extend over an existing interstate
highway and, therefore, must be programmed, designed and
constructed in strict conformance with CALTRANS procedures and
standards. Significant progress has already been made on the
Palomar Airport Road bridge overpass since CALTRANS has
completed, in prior years, many of the Phase I tasks for this
project. The attached cooperative agreement defines the
responsibilities of the City and CALTRANS for the remaining
design and development tasks. In accordance with CALTRANS'
procedures, the City is required to deposit with the State the
sum of $61,200 for CALTRANS' review and development/coordination
costs. The City will take the lead for this project's
implementation and be responsible for the remaining phases.
CALTRANS will provide review for compliance with State design
standards and regulations. Staff recommends approval of the
attached City-CALTRANS cooperative agreement.
It is anticipated that once Phase I of the La Costa Avenue and
Poinsettia Lane projects have been completed, cooperative
agreements similar in content between the city and the State will
be processed.
FISCAL IMPACT:
The City Council previously budgeted and appropriated $400,000 of
Bridge and Thoroughfare District funds for each project in the
1987-88 Capital Improvement Program.
Page Three of Agenda Bill No. 91.,,;</
A summary of the Phase I costs for each of the three (3) bridge
projects is as follows:
Palomar Airport Road
La Costa Avenue
Poinsettia Lane
$150,347
105,473
121.445
Total Phase I Costs $ 377,365
The Cooperative Agreement between the City and CALTRANS requires
the City to deposit $61,200 with the State for their review and
development/coordination costs for the Palomar Airport Road
project. This cost is a requirement of the Palomar Airport Road
project: funds currently exist in the 1987-88 in Capital
Improvement Program Budget Account No. 3268.
Environmental Requirements: This project requires an EIA Report
which will be prepared by the consultant per the attached
agreement.
EXHIBITS:
1.
2.
3.
4.
5.
Location map.
Resolution No. J'Y.,J/5approving a consultant agreement for
Phase I work for the improvements to the Interstate 5
bridges at Palomar Airport Road, La Costa Avenue, and
Poinsettia Lane.
tff.-.11~ Resolution No. _____ approving a cooperative agreement
between the City of Carlsbad and the State of California
Department of Transportation (CALTRANS).
Consultant agreement with Boyle Engineering, Incorporated.
Cooperative agreement with CALTRANS.
LOCATION MAJ-,
VICNTY MAP
N.T.S.
/lltOJECT NA•E PROJ. NO. EXHl8IT
CITY /CAL TRANS 1-5 OVERPASSES 1