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HomeMy WebLinkAbout2022-12-06; City Council; Agendas (2) The City Council also sits as the Carlsbad Municipal Water District Board, Public Financing Authority Board, Community Development Commission and Successor Agency to the Redevelopment Agency. When considering items presented to the Carlsbad Municipal Water District Board, each member receives an additional $100 per meeting (max $300/month). When considering items presented to the Community Development Commission each member receives an additional $75 per meeting (max $150/month). Council Chamber 1200 Carlsbad Village Drive Carlsbad, CA 92008 Welcome to Your City Council Meeting We welcome your interest and involvement in the city’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city website and in the Office of the City Clerk. The City Clerk is also available to answer any questions you have about City Council meeting procedures. How to Watch The City of Carlsbad provides three ways to watch a City Council meeting: In Person On TV Online Most City Council meetings take place at City Hall, 1200 Carlsbad Village Drive Watch live and replays of meetings on Charter Spectrum channel 24 and AT&T U-verse channel 99 Watch the livestream and replay past meetings on the city website, https://www.carlsbadca.gov/residents/communication/city- tv-channel How to Participate If you would like to provide comments to the City Council, please: • Fill out a speaker request form, located in the foyer. • Submit the form to the City Clerk before the item begins. • When it’s your turn, the City Clerk will call your name and invite you to the podium. • Speakers have three minutes, unless the presiding officer (usually the Mayor) changes that time. • You may not give your time to another person, but can create a group. A group must select a single speaker as long as three other members of your group are present. All forms must be submitted to the City Clerk before the item begins and will only be accepted for items listed on the agenda (not for general public comment at the beginning of the meeting). Group representatives have 10 minutes unless that time is changed by the presiding officer or the City Council. Reasonable Accommodations Persons with a disability may request an agenda packet in appropriate alternative formats as require by the Americans with Disabilities Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Manager’s Office at 442-339-2821 (voice), 711 (free relay service for TTY users), 760-720-9461 (fax) or manager@carlsbadca.gov by noon on the Monday before the meeting to make arrangements. More information about City Council meeting procedures can be found at the end of this agenda and in the Carlsbad Municipal Code chapter 1.20. Dec. 6, 2022, 5 p.m. Dec. 6, 2022 Page 2 CALL TO ORDER: 5 p.m. ROLL CALL: Blackburn, Bhat-Patel, Acosta, Norby. Absent: Hall. ANNOUNCEMENT OF CONCURRENT MEETINGS: The City Council is serving as the City Council and the Carlsbad Municipal Water District Board of Directors on Public Hearing Item No. 11. INVOCATION: PLEDGE OF ALLEGIANCE: Council Member Bhat-Patel led the Pledge of Allegiance. APPROVAL OF MINUTES: Minutes of the Regular Meeting held Oct. 11, 2022 Minutes of the Special Meeting held Oct. 18, 2022 Minutes of the Special Meeting held Nov. 8, 2022 Minutes of the Regular Meeting held Nov. 8, 2022 ACTION: Minutes were approved as presented – 4/0/1 (Hall – Absent). PRESENTATIONS: Donation from Friends of the Carlsbad Library PUBLIC REPORT OF ANY ACTION TAKEN IN CLOSED SESSION: No reportable action. PUBLIC COMMENT: The Brown Act allows any member of the public to comment on items not on the agenda. Please treat others with courtesy, civility, and respect. Members of the public may participate in the meeting by submitting comments as provided on the front page of this agenda. The City Council will receive comments as requested up to a total of 15 minutes in the beginning of the meeting. All other non- agenda public comments will be heard at the end of the meeting. In conformance with the Brown Act, no action can occur on these items. CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed below. There will be no separate discussion on these items prior to the time the Council votes on the motion unless members of the Council, the City Manager, or the public request specific items be discussed and/or removed from the Consent Calendar for separate action. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 1. RENEWAL OF PALO ALTO/WILDFIRE FIREWALL MAINTENANCE AND LICENSING WITH CDW•G LCC – Adoption of a resolution authorizing the City Manager to execute documents necessary to procure Palo Alto/Wildfire Firewall Maintenance and Licensing services through Dec. 30, 2023 from CDW•G LCC in an amount not to exceed $139,863. (Staff contact: Maria Callander, Administrative Services Department) ACTION: Adopted Resolution No. 2022-266 – 4/0/1 (Hall – Absent). 2. SETTLEMENT OF WORKERS’ COMPENSATION CLAIMS OF GLENN MILLER – Adoption of a resolution authorizing settlement of the Workers’ Compensation claims of Glenn Miller. (Staff contact: Sarah Reiswig and Judy von Kalinowski, Administrative Services Department) ACTION: Adopted Resolution No. 2022-267 – 4/0/1 (Hall – Absent). Dec. 6, 2022 Page 3 3. SETTLEMENT OF WORKERS’ COMPENSATION CLAIM OF JEREMY MATLOCK – Adoption of a resolution authorizing settlement of the workers’ compensation claim of Jeremy Matlock. (Staff contact: Sarah Reiswig and Judy von Kalinowski, Administrative Services Department) ACTION: Adopted Resolution No. 2022-268 – 4/0/1 (Hall – Absent). 4. REVISIONS TO THE CITY OF CARLSBAD PART-TIME SALARY SCHEDULE, MANAGEMENT SALARY SCHEDULE AND MANAGEMENT COMPENSATION AND BENEFITS PLAN, AND AUTHORIZATION OF PAY INCREASES FOR PART-TIME EMPLOYEES AND MANAGEMENT EMPLOYEES – Adoption of a resolution approving revisions to the City of Carlsbad Part-Time Salary Schedule, Management Salary Schedule and Management Compensation and Benefits Plan effective Jan. 1, 2023, and authorizing pay increases for part-time and management employees effective Jan. 1, 2023. (Staff contact: Silvano Rodriguez and Judy von Kalinowski, Administrative Services Department) ACTION: Adopted Resolution No. 2022-269 – 4/0/1 (Hall – Absent). 5. AGREEMENTS WITH EC AMERICA INC. AND PROCORE TECHNOLOGIES INC. FOR THE IMPLEMENTATION, LICENSING, AND SUBSCRIPTION OF THE PROCORE PROJECT MANAGEMENT PRO SOFTWARE – 1) Adoption of a resolution authorizing the City Manager to execute a supplemental terms and conditions agreement with EC America, Inc. for implementation, licensing and subscription services for Procore Project Management Pro Software in an amount not to exceed $119,687.95 for the initial term and authorizing the City Manager to execute extensions and amendments over $100,000 annually, if appropriate, for a total estimated agreement amount of $566,080 plus a $10,000 contingency for unexpected implementation costs; and 2) Adoption of a resolution authorizing the City Manager to execute a subscription and service agreement with Procore Technologies, Inc. for the use of Procore Project Management Pro Software with no cost associated with the agreement for the initial term and authorizing the City Manager to execute extensions and amendments, if appropriate. (Staff contact: Greg MacLellan and Doug Kappel, Administrative Services Department) ACTION: Adopted Resolution No. 2022-270; and Adopted Resolution No. 2022-271 – 4/0/1 (Hall – Absent). 6. APPROPRIATION OF ADDITIONAL FUNDS AND AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE ORDERS TO THE ACE ELECTRIC, INC. CONTRACT FOR THE TEMPORARY FIRE STATION 7 PROJECT, CIP PROJECT NO. 4091 – Adoption of a resolution authorizing an additional appropriation of funds, in the amount of $200,000, and authorizing the City Manager to approve change orders to the contract with Ace Electric, Inc. for the Temporary Fire Station 7 Project. (Staff contact: John Maashoff, Public Works Department) ACTION: Adopted Resolution No. 2022-272 – 4/0/1 (Hall – Absent). 7. APPROPRIATION OF ADDITIONAL FUNDS FOR PURCHASE OF 34 POLICE VEHICLES – Adoption of a resolution approving the appropriation of additional funds, in the amount of $313,675, for the purchase of 34 police vehicles. (Staff contact: Bradley Northup, Public Works Department and Christie Calderwood, Police Department) ACTION: Adopted Resolution No. 2022-273 – 4/0/1 (Hall – Absent). Dec. 6, 2022 Page 4 8. EMPLOYMENT AGREEMENT WITH CITY MANAGER SCOTT CHADWICK – Adoption of a resolution approving the amended and restated City Manager Employment Agreement with Scott Chadwick, with a one-time fiscal impact of $14,565 and an annual fiscal impact of $465. (Staff contact: Judy Von Kalinowski, Administrative Services Department) ACTION: Adopted Resolution No. 2022-274 – 4/0/1 (Hall – Absent). ORDINANCES FOR INTRODUCTION: 9. ESTABLISHMENT OF A COMMUNITY-POLICE ENGAGEMENT COMMISSION AND CLARIFYING AMENDMENTS TO CARLSBAD MUNICIPAL CODE CHAPTER 2.15 – BOARDS AND COMMISSIONS 1) Introduction of an ordinance amending Chapter 2.15 and adding Chapter 2.30 Community-Police Engagement Commission to Title 2 of the Carlsbad Municipal Code; and 2) Adoption of a resolution setting the initial terms of the members of the Community-Police Engagement Commission; and 3) Introduction of an ordinance amending Sections 2.15.030 and 2.15.070 of the Carlsbad Municipal Code. (Staff contact: Sheila Cobian, City Manager’s Department, Mickey Williams, Police Department and Allegra Frost, City Attorney’s Department) City Manager’s Recommendation: Introduce the ordinances and adopt the resolution. ACTION: Introduced Ordinance No. CS-441; and Adopted Resolution No. 2022-275; and Introduced Ordinance No. CS-442 – 4/0/1 (Hall – Absent). ORDINANCES FOR ADOPTION: 10. ORDINANCE NO. CS-440 – REDUCING THE SPEED LIMITS ALONG PORTIONS OF CADENCIA STREET AND GATEWAY ROAD – Adoption of Ordinance No. CS-440 amending Title 10, Chapter 10.44, Sections 10.44.200 and 10.44.830 of the Carlsbad Municipal Code by reducing the speed limit along portions of Cadencia Street and Gateway Road. (Staff contact: Faviola Medina, City Clerk Services Department) City Manager’s Recommendation: Adopt Ordinance No. CS-440. ACTION: Adopted Ordinance No. CS-440 – 4/0/1 (Hall – Absent). PUBLIC HEARINGS: 11. ADOPTION OF HYDRAULIC MODELING FEES – 1) Adoption of a resolution establishing fees for wastewater collection system hydraulic modeling services; and 2) Adoption of a Carlsbad Municipal Water District Board of Directors resolution establishing fees for water and recycled water system hydraulic modeling services. (Staff contact: Dave Padilla and Shoshana Aguilar, Public Works Department) City Manager’s Recommendation: Take public input, close the public hearing, and adopt the resolutions. ACTION: Adopted Resolution No. 2022-276; and Adopted Carlsbad Municipal Water District Board of Directors Resolution No. 1690 – 4/0/1 (Hall – Absent). Dec. 6, 2022 Page 5 DEPARTMENTAL AND CITY MANAGER REPORTS: 12. UPDATE ON THE CITY’S EFFORTS TO IMPROVE TRAFFIC SAFETY, REVIEWING COMMISSION FEEDBACK AND EXTENDING THE EMERGENCY PROCLAMATION – 1) Receive a report on actions taken to date relating to a local emergency proclaimed Aug. 23, 2022; and 2) Receive feedback provided by the Planning and Traffic & Mobility commissions on the Safter Streets Together Plan options; and 3) Adoption of a resolution extending the Proclamation of Bicycle, E-Bicycle and Motorized Mobility Device Safety Local Emergency in the City of Carlsbad until Feb. 3, 2023, at 5 p.m., unless otherwise extended or terminated earlier by the City Council. (Staff contact: Geoff Patnoe, City Manager’s Department) City Manager’s Recommendation: Receive the report and feedback and adopt the resolution. ACTION: Council received the report; and Council received the feedback; and Adopted Resolution No. 2022-277 – 4/0/1 (Hall – Absent). 13. UPDATE ON REDUCING HOMELESSNESS IN CARLSBAD AND CONTINUING THE LIMITED-TERM STAY MOTEL VOUCHER PROGRAM – 1) Receive an update on the city’s goal to reduce its unsheltered homeless population, covering the period from July 1 – Sept. 30, 2022; and 2) Adoption of a resolution authorizing the continuation of the limited-term stay motel voucher program and appropriating $60,000 from the General Fund to fund the program over the remainder of FY 2022-23. (Staff contact: Mandy Mills and Chris Shilling, Housing & Homeless Services Department) City Manager’s Recommendation: Receive the update and adopt the resolution. ACTION: Council received the update; and Adopted Resolution No. 2022-278 – 4/0/1 (Hall – Absent). COUNCIL COMMENTARY AND REQUESTS FOR CONSIDERATION OF MATTERS: City Council Regional Assignments (Revised 1/11/22) Matt Hall Mayor City Council Legislative Subcommittee Economic Development Subcommittee North County Homeless Action Committee SANDAG Board of Directors (primary) San Diego County Water Authority Keith Blackburn Mayor Pro Tem – District 2 Buena Vista Lagoon JPC Encina Joint Powers JAC Encina Wastewater Authority Board of Directors SANDAG Board of Directors (2nd alternate) Priya Bhat-Patel Council Member – District 3 Chamber of Commerce (alternate) City/School Committee Clean Energy Alliance JPA (alternate) Economic Development Subcommittee League of California Cities – SD Division (alternate) North County Dispatch Joint Powers Authority (alternate) North County Homeless Action Committee Dec. 6, 2022 Page 6 North County Transit District (primary) SANDAG Board of Directors (1st alternate) Peder Norby Council Member – District 1 Buena Vista Lagoon JPC Encina Wastewater Authority Board of Directors (alternate) North County Dispatch Joint Powers Authority (primary) Teresa Acosta Council Member – District 4 Chamber of Commerce Liaison (primary) City Council Legislative Subcommittee City/School Committee Clean Energy Alliance JPA (primary) Encina Joint Powers JAC Encina Wastewater Authority Board of Directors League of California Cities – SD Division North County Transit District (alternate) PUBLIC COMMENT: Continuation of the Public Comments This portion of the agenda is set aside for continuation of public comments, if necessary, due to exceeding the total time allotted in the first public comments section. In conformance with the Brown Act, no Council action can occur on these items. ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the community regarding events that Members of the City Council have been invited to, and may participate in. CITY MANAGER COMMENTS: CITY ATTORNEY COMMENTS: ADJOURNMENT: 6:57 p.m. City Council Meeting Procedures (continued from page 1) Written Materials Written materials related to the agenda that are submitted to the City Council after the agenda packet has been published will be available for review prior to the meeting during normal business hours at the City Clerk’s office, 1200 Carlsbad Village Drive and on the city website. To review these materials during the meeting, please see the City Clerk. Visual Materials Visual materials, such as pictures, charts, maps or slides, are allowed for comments on agenda items, not general public comment. Please contact the City Manager’s Office at 442-339-2820 or manager@carlsbadca.gov to make arrangements in advance. All materials must be received by the City Manager’s Office no later than noon the day before the meeting. The time spent presenting visual materials is included in the maximum time limit provided to speakers. All materials exhibited to the City Council during the meeting are part of the public record. Please note that video presentations are not allowed. Decorum All participants are expected to conduct themselves with mutual respect. Loud, boisterous and unruly behavior can interfere with the ability of the City Council to conduct the people’s business. That’s why it is illegal to disrupt a City Council meeting. Following a warning from the presiding officer, those engaging in disruptive behavior are subject to law enforcement action. City Council Agenda The City Council follows a regular order of business that is specified in the Carlsbad Municipal Code. The City Council may only make decisions about topics listed on the agenda. Presentations The City Council often recognizes individuals and groups for achievements and contributions to the community. Well-wishers often fill the chamber during presentations to show their support and perhaps get a photo. If you don’t see an open seat when you arrive, there will likely be one once the presentations are over. Consent Items Consent items are considered routine and may be enacted together by one motion and vote. Any City Council member may remove or “pull” an item from the “consent calendar” for a separate vote. Members of the public may pull an item from the Dec. 6, 2022 Page 7 consent calendar by requesting to speak about that item. A speaker request form must be submitted to the clerk prior to the start of the consent portion of the agenda. Public Comment Members of the public may speak on any city related item that does not appear on the agenda. State law prohibits the City Council from taking action on items not listed on the agenda. Comments requiring follow up will be referred to staff and, if appropriate, considered at a future City Council meeting. Members of the public are also welcome to provide comments on agenda items during the portions of the meeting when those items are being discussed. In both cases, a request to speak form must be submitted to the clerk in advance of that portion of the meeting beginning. Public Hearing Certain actions by the City Council require a “public hearing,” which is a time within the regular meeting that has been set aside and noticed according to different rules. Departmental Reports This part of the agenda is for items that are not considered routine and do not require a public hearing. These items are usually presented to the City Council by city staff and can be informational in nature or require action. The staff report about each item indicates the purpose of the item and whether or not action is requested. Other Reports At the end of each meeting, City Council members and the City Manager, City Attorney and City Clerk are given an opportunity to share information. This usually includes reports about recent meetings, regional issues, and recent or upcoming meetings and events. City Council Actions Resolution A resolution is an official statement of City Council policy that directs administrative or legal action or embodies a public City Council statement. A resolution may be introduced and adopted at the same meeting. Once adopted, it remains City Council policy until changed by subsequent City Council resolution. Ordinance Ordinances are city laws contained in the Carlsbad Municipal Code. Enacting a new city law or changing an existing one is a two-step process. First, the ordinance is “introduced” by city staff to the City Council. If the City Council votes in favor of the introduction, the ordinance will be placed on a subsequent City Council meeting agenda for “adoption.” If the City Council votes to adopt the ordinance, it will usually go into effect 30 days later. Motion A motion is used to propose City Council direction related to an item on the agenda. Any City Council member may make a motion. A motion must receive a “second” from another City Council member to be eligible for a City Council vote.