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HomeMy WebLinkAbout2025-02-25; City Council; Agendas (2) The City Council also sits as the Carlsbad Municipal Water District Board, Public Financing Authority Board, Community Development Commission and Successor Agency to the Redevelopment Agency. When considering items presented to the Carlsbad Municipal Water District Board, each member receives an additional $100 per meeting (max $300/month). When considering items presented to the Community Development Commission each member receives an additional $75 per meeting (max $150/month). Council Chamber 1200 Carlsbad Village Drive Carlsbad, CA 92008 Welcome to Your City Council Meeting We welcome your interest and involvement in the city’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city website and in the Office of the City Clerk. The City Clerk is also available to answer any questions you have about City Council meeting procedures. How to Watch In Person On TV Online City Council Chamber 1200 Carlsbad Village Drive Watch the city’s cable channel Spectrum 24 and AT&T U-verse 99 Watch the livestream at carlsbadca.gov/watch How to Participate If you would like to provide comments to the City Council, please: • Fill out a speaker request form, located in the foyer. • Submit the form to the City Clerk before the item begins. • When it’s your turn, the City Clerk will call your name and invite you to the podium. • For non-agenda public comment, speakers must confine their remarks to matters within the City Council’s subject matter jurisdiction. • For public comment on agenda items, speakers must confine their remarks to the question or matter under consideration. • Speakers have three minutes, unless the presiding officer (usually the Mayor) changes that time. • You may not give your time to another person, but can create a group. A group must select a single speaker as long as three other members of your group are present. All forms must be submitted to the City Clerk before the item begins and will only be accepted for items listed on the agenda (not for general public comment at the beginning of the meeting). Group representatives have 10 minutes unless that time is changed by the presiding officer or the City Council. • Failure to comply with the rules for public participation is disruptive conduct. Continuing disruptive conduct after being asked by the presiding official to cease may result in removal from the meeting. Reasonable Accommodations Reasonable Accommodations Persons with a disability may request an agenda packet in appropriate alternative formats as required by the Americans with Disabilities Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Manager’s Office at 442-339-2821 (voice), 711 (free relay service for TTY users), 760-720-9461 (fax) or manager@carlsbadca.gov by noon on the Monday before the meeting to make arrangements. City staff will respond to requests by noon on Tuesday, the day of the meeting, and will seek to resolve requests before the start of the meeting in order to maximize accessibility. More information about City Council meeting procedures can be found at the end of this agenda and in the Carlsbad Municipal Code chapter 1.20. Feb. 25, 2025, 5 p.m. Feb. 25, 2025 Page 2 CALL TO ORDER: 5 p.m. ROLL CALL: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin. ANNOUNCEMENT OF CONCURRENT MEETINGS: The City Council is serving as the City Council and the Carlsbad Municipal Water District Board of Directors on Consent Calendar Item No. 5, and Departmental and City Manager Report Item No. 7. PLEDGE OF ALLEGIANCE: Council Member Burkholder led the Pledge of Allegiance. APPROVAL OF MINUTES: Minutes of the Special Meeting held Jan. 14, 2025 Minutes of the Regular Meeting held Jan. 14, 2025 Minutes of the Special Meeting held Jan. 28, 2025 Minutes of the Regular Meeting held Jan. 28, 2025 ACTION: Minutes approved as presented – 5/0. PRESENTATIONS: Proclamation in Recognition of Traffic Safety & Mobility Commissioner Fowler PUBLIC REPORT OF ANY ACTION TAKEN IN CLOSED SESSION: PUBLIC COMMENT: The Brown Act allows any member of the public to comment on items not on the agenda, provided remarks are confined to matters within the City Council’s subject matter jurisdiction. Please treat others with courtesy, civility, and respect. Members of the public may participate in the meeting by submitting comments as provided on the front page of this agenda. The City Council will receive comments as requested up to a total of 15 minutes in the beginning of the meeting. All other non-agenda public comments will be heard at the end of the meeting. In conformance with the Brown Act, no action can occur on these items. CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed below. There will be no separate discussion on these items prior to the time the Council votes on the motion unless members of the Council, the City Manager, or the public request specific items be discussed and/or removed from the Consent Calendar for separate action. 1. AGREEMENT WITH MEALS ON WHEELS SAN DIEGO FOR CONGREGATE AND HOME MEAL PREPARATION AND DELIVERY SERVICES FOR THE SENIOR CENTER NUTRITION PROGRAM – Adoption of a resolution authorizing execution of an agreement with Meals on Wheels San Diego County to provide congregate and home meal preparation and delivery services for the Carlsbad Senior Center Nutrition Program in an amount not to exceed $300,000 for the initial one-year term. (Staff contact: Eric Biggin, Community Services) ACTION: Adopted Resolution No. 2025-049 – 5/0. 2. ANNUAL INVESTMENT POLICY UPDATE – Adoption of a resolution approving the city’s Investment Policy dated Feb. 25, 2025. (Staff contact: Christian Peacox, City Treasurer and Zach Korach, Administrative Services) ACTION: Adopted Resolution No. 2025-050 – 5/0. Feb. 25, 2025 Page 3 3. SETTLEMENT OF WORKERS’ COMPENSATION CLAIM OF BRET STEWART – Adoption of a resolution authorizing settlement of the workers’ compensation claim of Bret Stewart. (Staff contact: Kierstyn Yaross and Judy von Kalinowski, Administrative Services) ACTION: Adopted Resolution No. 2025-051 – 5/0. 4. SETTLEMENT OF WORKERS’ COMPENSATION CLAIM OF BRYAN HARGETT – Adoption of a resolution authorizing settlement of the workers’ compensation claim of Bryan Hargett. (Staff contact: Kierstyn Yaross and Judy von Kalinowski, Administrative Services) ACTION: Adopted Resolution No. 2025-052 – 5/0. 5. UPDATE OF COUNCIL POLICY NO. 55, SUBCONTRACTOR SUBSTITUTION ON PUBLIC WORKS CONTRACTS – 1) Adoption of a resolution accepting revisions to City Council Policy No. 55, Subcontractor Substitution on Public Works Contracts; and 2) Adoption of a Carlsbad Municipal Water District Board of Directors resolution accepting revisions to City Council Policy No. 55, Subcontractor Substitution on Public Works Contracts. (Staff contact: Mariel Cairns, Public Works) ACTION: Adopted Resolution No. 2025-053; and Adopted Carlsbad Municipal Water District Board of Directors Resolution No. 1762 – 5/0. BOARD AND COMMISSION MEMBER APPOINTMENTS: None. ORDINANCES FOR INTRODUCTION: None. ORDINANCES FOR ADOPTION: None. PUBLIC HEARINGS: None. DEPARTMENTAL AND CITY MANAGER REPORTS: 6. HOW COMMUNITY CONCERNS HAVE BEEN ADDRESSED AT WINDSOR POINTE APARTMENTS – Receive a report on City Council-directed actions related to the Windsor Pointe Affordable Housing Project. (Staff contact: Mandy Mills, Community Services and Reid Shipley, Police) City Manager’s Recommendation: Receive the report. ACTION: Council received the report. 7. ECONOMIC AND FINANCIAL UPDATE FOR THE SECOND QUARTER OF FISCAL YEAR 2024-25 AND MIDYEAR BUDGET REVIEW – 1) Receive a report on the economic and financial update for the second quarter of fiscal year 2024-25 and provide direction as appropriate; and 2) Receive a report on the results of the fiscal year 2024-25 mid-year budget review; and 3) Adoption of a City Council resolution authorizing the City Manager or designee to appropriate $1,214,000 from the General Fund, $1,260,294 from the Fleet Replacement Fund, $466,860 from the Housing Trust Fund, $150,000 from the Stormwater Enterprise Fund, $55,000 from the Public Facilities Fee Fund, and $24,038 from the Wastewater Operating Fund to the Fiscal Year 2024-25 Operating Budget for various operational needs; and Feb. 25, 2025 Page 4 4) Adoption of a Carlsbad Municipal Water District Board of Directors resolution authorizing the Executive Manager or designee to appropriate $428,179 from the Potable Water Operating Fund, $504,165 from the Recycled Water Operating Fund and $504,165 from the Recycled Water Replacement Fund for various operational needs. (Staff contact: Zach Korach and Matt Sanford, Administrative Services) City Manager’s Recommendation: Receive the reports and adopt the resolutions. ACTION: Adopted Resolution No. 2025-054; and Adopted Carlsbad Municipal Water District Board of Directors Resolution No. 1763 – 5/0. 8. STRATEGIC PLAN UPDATE – Receive an update on progress made toward the goals of the Carlsbad Strategic Plan 2023-2027, an update on city finances and an overview of strategic actions planned to occur through fiscal year 2025-26 and provide feedback to staff. (Staff contact: Jason Haber, City Manager) City Manager’s Recommendation: Receive the update and provide feedback. ACTION: Council received the update. COUNCIL COMMENTARY AND REQUESTS FOR CONSIDERATION OF MATTERS: This portion of the agenda is for the City Council Members to make brief announcements, brief reports of their activities and requests for future agenda items. City Council Regional Assignments (Revised 01/14/2025) Keith Blackburn Mayor Buena Vista Lagoon JPC Chamber of Commerce Liaison (alternate) Clean Energy Alliance JPA (alternate) Economic Development Subcommittee Encina Joint Powers JAC Encina Wastewater Authority Board of Directors SANDAG Board of Directors (2nd alternate) SANDAG Shoreline Preservation Work Group (alternate) Priya Bhat-Patel Mayor Pro Tem – District 3 City/School Committee Clean Energy Alliance JPA Economic Development Subcommittee League of California Cities – SD Division (alternate) North County Transit District SANDAG Board of Directors (1st alternate) SANDAG Shoreline Preservation Work Group Melanie Burkholder Council Member – District 1 City Council Legislative Subcommittee Encina Joint Powers JAC (alternate) Encina Wastewater Authority Board of Directors (alternate) North County Dispatch Joint Powers Authority (alternate) Teresa Acosta Council Member – District 4 City Council Legislative Subcommittee City/School Committee League of California Cities – SD Division San Diego County Water Authority Feb. 25, 2025 Page 5 Kevin Shin Council Member – District 2 Buena Vista Lagoon JPC Chamber of Commerce Liaison Encina Joint Powers JAC Encina Wastewater Authority Board of Directors North County Dispatch Joint Powers Authority North County Transit District (alternate) SANDAG Board of Directors PUBLIC COMMENT: Continuation of the Public Comments This portion of the agenda is set aside for continuation of public comments, if necessary, due to exceeding the total time allotted in the first public comments section. In conformance with the Brown Act, no Council action can occur on these items. ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the community regarding events that Members of the City Council have been invited to, and may participate in. CITY MANAGER COMMENTS: CITY ATTORNEY COMMENTS: CITY CLERK COMMENTS: ADJOURNMENT: 7:56 p.m. City Council Meeting Procedures (continued from page 1) Written Materials Written materials related to the agenda that are submitted to the City Council after the agenda packet has been published will be available for review prior to the meeting during normal business hours at the City Clerk’s office, 1200 Carlsbad Village Drive and on the city website. To review these materials during the meeting, please see the City Clerk. Visual Materials Visual materials, such as pictures, charts, maps or slides, are allowed for comments on agenda items, not general public comment. Please contact the City Manager’s Office at 442-339-2820 or manager@carlsbadca.gov to make arrangements in advance. All materials must be received by the City Manager’s Office no later than noon the day before the meeting. The time spent presenting visual materials is included in the maximum time limit provided to speakers. All materials exhibited to the City Council during the meeting are part of the public record. Please note that video presentations are not allowed. Decorum All participants are expected to conduct themselves with mutual respect. Loud, boisterous and unruly behavior can interfere with the ability of the City Council to conduct the people’s business. That’s why it is illegal to disrupt a City Council meeting. Following a warning from the presiding officer, those engaging in disruptive behavior are subject to law enforcement action. City Council Agenda The City Council follows a regular order of business that is specified in the Carlsbad Municipal Code. The City Council may only make decisions about topics listed on the agenda. Presentations The City Council often recognizes individuals and groups for achievements and contributions to the community. Well-wishers often fill the chamber during presentations to show their support and perhaps get a photo. If you don’t see an open seat when you arrive, there will likely be one once the presentations are over. Consent Items Consent items are considered routine and may be enacted together by one motion and vote. Any City Council member may remove or “pull” an item from the “consent calendar” for a separate vote. Members of the public may pull an item from the Feb. 25, 2025 Page 6 consent calendar by requesting to speak about that item. A speaker request form must be submitted to the clerk prior to the start of the consent portion of the agenda. Public Comment Members of the public may speak on any city related item that does not appear on the agenda, provided remarks are confined to matters within the City Council’s subject matter jurisdiction. State law prohibits the City Council from taking action on items not listed on the agenda. Comments requiring follow up will be referred to staff and, if appropriate, considered at a future City Council meeting. Members of the public are also welcome to provide comments on agenda items during the portions of the meeting when those items are being discussed, provided remarks are confined to the question or matter under consideration. In both cases, a request to speak form must be submitted to the clerk in advance of that portion of the meeting beginning. Public Hearing Certain actions by the City Council require a “public hearing,” which is a time within the regular meeting that has been set aside and noticed according to different rules. Departmental Reports This part of the agenda is for items that are not considered routine and do not require a public hearing. These items are usually presented to the City Council by city staff and can be informational in nature or require action. The staff report about each item indicates the purpose of the item and whether or not action is requested. Other Reports At the end of each meeting, City Council members and the City Manager, City Attorney and City Clerk are given an opportunity to share information. This usually includes reports about recent meetings, regional issues, and recent or upcoming meetings and events. City Council Actions Resolution A resolution is an official statement of City Council policy that directs administrative or legal action or embodies a public City Council statement. A resolution may be introduced and adopted at the same meeting. Once adopted, it remains City Council policy until changed by subsequent City Council resolution. Ordinance Ordinances are city laws contained in the Carlsbad Municipal Code. Enacting a new city law or changing an existing one is a two-step process. First, the ordinance is “introduced” by city staff to the City Council. If the City Council votes in favor of the introduction, the ordinance will be placed on a subsequent City Council meeting agenda for “adoption.” If the City Council votes to adopt the ordinance, it will usually go into effect 30 days later. Motion A motion is used to propose City Council direction related to an item on the agenda. Any City Council member may make a motion. A motion must receive a “second” from another City Council member to be eligible for a City Council vote.