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HomeMy WebLinkAbout2025-03-04; City Council; Agendas (3) The City Council also sits as the Carlsbad Municipal Water District Board, Public Financing Authority Board, Community Development Commission and Successor Agency to the Redevelopment Agency. When considering items presented to the Carlsbad Municipal Water District Board, each member receives an additional $100 per meeting (max $300/month). When considering items presented to the Community Development Commission each member receives an additional $75 per meeting (max $150/month). Council Chamber 1200 Carlsbad Village Drive Carlsbad, CA 92008 Welcome to Your City Council Meeting We welcome your interest and involvement in the city’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city website and in the Office of the City Clerk. The City Clerk is also available to answer any questions you have about City Council meeting procedures. How to Watch In Person On TV Online City Council Chamber 1200 Carlsbad Village Drive Watch the city’s cable channel Spectrum 24 and AT&T U-verse 99 Watch the livestream at carlsbadca.gov/watch How to Participate If you would like to provide comments to the City Council, please: • Fill out a speaker request form, located in the foyer. • Submit the form to the City Clerk before the item begins. • When it’s your turn, the City Clerk will call your name and invite you to the podium. • For non-agenda public comment, speakers must confine their remarks to matters within the City Council’s subject matter jurisdiction. • For public comment on agenda items, speakers must confine their remarks to the question or matter under consideration. • Speakers have three minutes, unless the presiding officer (usually the Mayor) changes that time. • You may not give your time to another person, but can create a group. A group must select a single speaker as long as three other members of your group are present. All forms must be submitted to the City Clerk before the item begins and will only be accepted for items listed on the agenda (not for general public comment at the beginning of the meeting). Group representatives have 10 minutes unless that time is changed by the presiding officer or the City Council. • Failure to comply with the rules for public participation is disruptive conduct. Continuing disruptive conduct after being asked by the presiding official to cease may result in removal from the meeting. Reasonable Accommodations Reasonable Accommodations Persons with a disability may request an agenda packet in appropriate alternative formats as required by the Americans with Disabilities Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Manager’s Office at 442-339-2821 (voice), 711 (free relay service for TTY users), 760-720-9461 (fax) or manager@carlsbadca.gov by noon on the Monday before the meeting to make arrangements. City staff will respond to requests by noon on Tuesday, the day of the meeting, and will seek to resolve requests before the start of the meeting in order to maximize accessibility. More information about City Council meeting procedures can be found at the end of this agenda and in the Carlsbad Municipal Code chapter 1.20. March 4, 2025, 5 p.m. March 4, 2025 Page 2 CALL TO ORDER: 5 p.m. ROLL CALL: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin. ANNOUNCEMENT OF CONCURRENT MEETINGS: The City Council is serving as the City Council and the Carlsbad Municipal Water District Board of Directors on Consent Calendar Item No. 4. PLEDGE OF ALLEGIANCE: City Attorney Cindie McMahon led the Pledge of Allegiance. APPROVAL OF MINUTES: Minutes of the Special Meeting held Feb. 4, 2025 Minutes of the Regular Meeting held Feb. 4, 2025 ACTION: Minutes approved as presented. 5/0. PRESENTATIONS: Proclamation in Recognition of National Women’s History Month PUBLIC REPORT OF ANY ACTION TAKEN IN CLOSED SESSION: At a closed session, the City Council voted unanimously to authorize the City Attorney to initiate litigation in one case. After the litigation has formally commenced, the case, the defendants, and the other particulars will be disclosed upon inquiry unless disclosure would jeopardize the city’s ability to serve the litigation or conclude existing settlement negotiations to the city’s advantage. PUBLIC COMMENT: The Brown Act allows any member of the public to comment on items not on the agenda, provided remarks are confined to matters within the City Council’s subject matter jurisdiction. Please treat others with courtesy, civility, and respect. Members of the public may participate in the meeting by submitting comments as provided on the front page of this agenda. The City Council will receive comments as requested up to a total of 15 minutes in the beginning of the meeting. All other non-agenda public comments will be heard at the end of the meeting. In conformance with the Brown Act, no action can occur on these items. CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed below. There will be no separate discussion on these items prior to the time the Council votes on the motion unless members of the Council, the City Manager, or the public request specific items be discussed and/or removed from the Consent Calendar for separate action. 1. SETTLEMENT OF WORKERS’ COMPENSATION CLAIM OF DENNIS STRAWHUN – Adoption of a resolution authorizing settlement of the workers’ compensation claim of Dennis Strawhun. (Staff contact: Kierstyn Yaross and Judy von Kalinowski, Administrative Services) ACTION: Adopted Resolution No. 2025-055 – 5/0. 2. AMENDMENT NO. 1 TO AN AGREEMENT WITH REDDY ENGINEERING SERVICES, INC. TO PROVIDE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE 2023 SLURRY SEAL PROJECT, CIP PROJECT NO. 6001-23SS – Adoption of a resolution authorizing Amendment No. 1 to an agreement with Reddy Engineering Services, Inc. to provide construction management, inspection and materials testing services for the 2023 Slurry Seal Project, Capital Improvement Program Project No. 6001-23SS, in an amount not to exceed $211,990. (Staff contact: Steven Didier and Emily Hasegawa, Public Works) ACTION: Adopted Resolution No. 2025-056 – 5/0. March 4, 2025 Page 3 Minute Motion by Mayor Blackburn, seconded by Council Member Burkholder, directing the City Manager to return with options related to the lane reductions at El Fuerte and provide direction as necessary – 5/0. 3. SERVICES AGREEMENTS WITH SATURN ELECTRIC, INC. FOR CITYWIDE ELECTRICAL MAINTENANCE SERVICES – 1) Adoption of a resolution approving a services agreement with Saturn Electric, Inc. for citywide electrical maintenance services – facilities, for an amount not to exceed $376,100 per agreement year; and 2) Adoption of a resolution approving a services agreement with Saturn Electric, Inc. for citywide electrical maintenance services – parks, for an amount not to exceed $190,760 per agreement year. (Staff contact: Brian Bacardi, Public Works) ACTION: Adopted Resolution No. 2025-057; and Adopted Resolution No. 2025-058 – 5/0. 4. ADVERTISE FOR BIDS FOR PHASE 1 OF THE VILLAGE AND BARRIO TRAFFIC CIRCLES PROJECT, CIP PROJECT NO. 4015 – 1) Adoption of a City Council resolution approving the plans, specifications and contract documents and authorizing the City Clerk to advertise for bids for Phase 1 of the Village and Barrio Traffic Circles Project; and 2) Adoption of a Carlsbad Municipal Water District Board of Directors resolution approving the plans, specifications and contract documents and authorizing the Secretary to the Board of Directors to advertise for bids for Phase 1 of the Village and Barrio Traffic Circles Project. (Staff contact: Brandon Miles and Sean Diaz, Public Works) ACTION: Adopted Resolution No. 2025-059; and Adopted Carlsbad Municipal Water District Board of Directors Resolution No. 1764 – 5/0. Minute Motion by Mayor Blackburn, seconded by Council Member Burkholder, directing the City Manager to look into additional parking opportunities along Madison and east from Madison on Chestnut – 5/0. 5. REVISE COUNCIL POLICY NO. 80 – ELECTRONIC SIGNATURES – Adoption of a resolution approving revisions to City Council Policy No. 80 – Electronic signatures. (Staff contact: Gina Herrera, City Attorney) ACTION: Adopted Resolution No. 2025-060 – 5/0. 6. AGREEMENT WITH SOUTHERN CALIFORNIA PRECISION CONCRETE, INC. DBA PRECISION CONCRETE CUTTING FOR SIDEWALK REPAIR SERVICES – Adoption of a resolution authorizing the City Manager or designee to execute an agreement for sidewalk repair services to Southern California Precision Concrete, Inc. dba Precision Concrete Cutting in an amount not to exceed $200,000. (Staff contact: Eddie Wills, Public Works) ACTION: Adopted Resolution No. 2025-061 – 5/0. BOARD AND COMMISSION MEMBER APPOINTMENTS: None. ORDINANCES FOR INTRODUCTION: 7. ORDINANCE AMENDING TITLE 8 OF THE CARLSBAD MUNICIPAL CODE TO ADDRESS QUALITY OF LIFE CONCERNS RELATED TO PEOPLE LIVING IN VEHICLES – Introduction of an ordinance amending March 4, 2025 Page 4 Carlsbad Municipal Code Chapter 8.36, Section 8.36.020 to address quality of life concerns related to people living in vehicles. (Staff contact: Mandy Mills, Community Services, Christie Calderwood, Police and Jennifer True, City Attorney) City Manager’s Recommendation: Introduce the ordinance. ACTION: Introduced Ordinance No. CS-487 – 5/0. ORDINANCES FOR ADOPTION: None. PUBLIC HEARINGS: None. DEPARTMENTAL AND CITY MANAGER REPORTS: 8. POLICE DEPARTMENT UPDATE – Receive a report on the Police Department’s anticipated demands for service, challenges and potential staffing needs over the next five years. (Staff contact: Christie Calderwood and Reid Shipley, Police) City Manager’s Recommendation: Receive the report. ACTION: City Council received the report. Minute motion by Mayor Blackburn, seconded by Council Member Bhat-Patel, directing the City Manager to return to the City Council as soon as possible with action to support six positions and associated costs for FY25-26 – 5/0. 9. COUNCIL MEMBER REQUEST: DISCUSSION OF REPORTING REQUIREMENTS UNDER CITY COUNCIL POLICY NO. 100 – Consider a request from Mayor Blackburn to discuss and expand upon the reporting requirements contained in City Council Policy No. 100 – City Council conference, training and professional development travel policy. (Staff contact: Faviola Medina, City Manager) City Manager’s Recommendation: Consider the request. ACTION: City Council discussed the request. Minute motion by Mayor Blackburn, seconded by Council Member Bhat-Patel, directing the City Manager to return to the City Council with an item to modify Council Policy No. 100 with additional language for reporting out requirements to include a synopsis of topics, how the votes were made, and agencies – 5/0. COUNCIL COMMENTARY AND REQUESTS FOR CONSIDERATION OF MATTERS: This portion of the agenda is for the City Council Members to make brief announcements, brief reports of their activities and requests for future agenda items. City Council Regional Assignments (Revised 01/14/2025) Keith Blackburn Mayor Buena Vista Lagoon JPC Chamber of Commerce Liaison (alternate) Clean Energy Alliance JPA (alternate) Economic Development Subcommittee Encina Joint Powers JAC Encina Wastewater Authority Board of Directors SANDAG Board of Directors (2nd alternate) SANDAG Shoreline Preservation Work Group (alternate) Priya Bhat-Patel Mayor Pro Tern -District 3 Melanie Burkholder Council Member -District 1 City/School Committee Clean Energy Alliance JPA Economic Development Subcommittee League of California Cities -SD Division (alternate) North County Transit District SAN DAG Board of Directors (1st alternate) SAN DAG Shoreline Preservation Work Group City Council Legislative Subcommittee Encina Joint Powers JAC (alternate) Encina Wastewater Authority Board of Directors (alternate) North County Dispatch Joint Powers Authority (alternate) Teresa Acosta Council Member -District 4 Kevin Shin Council Member -District 2 City Council Legislative Subcommittee City/School Committee League of California Cities -SD Division San Diego County Water Authority Buena Vista Lagoon JPC Chamber of Commerce Liaison Encina Joint Powers JAC Encina Wastewater Authority Board of Directors North County Dispatch Joint Powers Authority North County Transit District (alternate) SAN DAG Board of Directors PUBLIC COMMENT: Continuation of the Public Comments This portion of the agenda is set aside for continuation of public comments, if necessary, due to exceeding the total time allotted in the first public comments section. In conformance with the Brown Act, no Council action can occur on these items. ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the community regarding events that Members ofthe City Council have been invited to, and may participate in. CITY MANAGER COMMENTS: CITY ATTORNEY COMMENTS: CITY CLERK COMMENTS: ADJOURNMENT: 7:44 p.m. City Council Meeting Procedures (continued from page 1) Written Materials Written materials related to the agenda that are submitted to the City Council after the agenda packet has been published will be available for review prior to the meeting during normal business hours at the City Clerk's office, 1200 Carlsbad Village Drive and on the city website. To review these materials during the meeting, please see the City Clerk. Visual Materials Visual materials, such as pictures, charts, maps or slides, are allowed for comments on agenda items, not general public comment. Please contact the City Manager's Office at 442-339-2820 or manager@carlsbadca.gov to make arrangements in advance. All materials must be received by the City Manager's Office no later than noon the day before the meeting. The time spent presenting visual materials is included in the maximum time limit provided to speakers. All materials exhibited to the City Council during the meeting are part of the public record. Please note that video presentations are not allowed. March 4, 2025 Page 5 March 4, 2025 Page 6 Decorum All participants are expected to conduct themselves with mutual respect. Loud, boisterous and unruly behavior can interfere with the ability of the City Council to conduct the people’s business. That’s why it is illegal to disrupt a City Council meeting. Following a warning from the presiding officer, those engaging in disruptive behavior are subject to law enforcement action. City Council Agenda The City Council follows a regular order of business that is specified in the Carlsbad Municipal Code. The City Council may only make decisions about topics listed on the agenda. Presentations The City Council often recognizes individuals and groups for achievements and contributions to the community. Well-wishers often fill the chamber during presentations to show their support and perhaps get a photo. If you don’t see an open seat when you arrive, there will likely be one once the presentations are over. Consent Items Consent items are considered routine and may be enacted together by one motion and vote. Any City Council member may remove or “pull” an item from the “consent calendar” for a separate vote. Members of the public may pull an item from the consent calendar by requesting to speak about that item. A speaker request form must be submitted to the clerk prior to the start of the consent portion of the agenda. Public Comment Members of the public may speak on any city related item that does not appear on the agenda, provided remarks are confined to matters within the City Council’s subject matter jurisdiction. State law prohibits the City Council from taking action on items not listed on the agenda. Comments requiring follow up will be referred to staff and, if appropriate, considered at a future City Council meeting. Members of the public are also welcome to provide comments on agenda items during the portions of the meeting when those items are being discussed, provided remarks are confined to the question or matter under consideration. In both cases, a request to speak form must be submitted to the clerk in advance of that portion of the meeting beginning. Public Hearing Certain actions by the City Council require a “public hearing,” which is a time within the regular meeting that has been set aside and noticed according to different rules. Departmental Reports This part of the agenda is for items that are not considered routine and do not require a public hearing. These items are usually presented to the City Council by city staff and can be informational in nature or require action. The staff report about each item indicates the purpose of the item and whether or not action is requested. Other Reports At the end of each meeting, City Council members and the City Manager, City Attorney and City Clerk are given an opportunity to share information. This usually includes reports about recent meetings, regional issues, and recent or upcoming meetings and events. City Council Actions Resolution A resolution is an official statement of City Council policy that directs administrative or legal action or embodies a public City Council statement. A resolution may be introduced and adopted at the same meeting. Once adopted, it remains City Council policy until changed by subsequent City Council resolution. Ordinance Ordinances are city laws contained in the Carlsbad Municipal Code. Enacting a new city law or changing an existing one is a two-step process. First, the ordinance is “introduced” by city staff to the City Council. If the City Council votes in favor of the introduction, the ordinance will be placed on a subsequent City Council meeting agenda for “adoption.” If the City Council votes to adopt the ordinance, it will usually go into effect 30 days later. Motion A motion is used to propose City Council direction related to an item on the agenda. Any City Council member may make a motion. A motion must receive a “second” from another City Council member to be eligible for a City Council vote.