HomeMy WebLinkAbout2025-03-04; City Council; 09; Council Member Request: Discussion of Reporting Requirements under City Council Policy No. 100CA Review CKM
Meeting Date: March 4, 2025
To: Mayor and City Council
From: Geoff Patnoe, City Manager
Staff Contact: Faviola Medina, Director of Constituent & Clerk Services
faviola.medina@carlsbadca.gov, 442-339-5989
Subject: Council Member Request: Discussion of Reporting Requirements under
City Council Policy No. 100
Districts: All
Recommended Actions
Consider a request from Mayor Blackburn to discuss and expand upon the reporting
requirements contained in City Council Policy No. 100 - City Council conference, training and
professional development travel policy
Executive Summary
Mayor Blackburn submitted the email attached as Exhibit 1 to the City Manager on
Feb. 14, 2025, requesting that City Council Policy No. 100, City Council conference, training and
professional development travel policy, be placed on the agenda for the City Council’s
consideration1, specifically to discuss and expand upon the reporting requirements in the fifth
bullet point listed under Procedure, which reads:
•The City Council Member shall report back to the rest of the City Council after the trip.
Fiscal Analysis
No city funding is being requested.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project
within the meaning of the California Environmental Quality Act under California Public
Resources Code Section 21065 in that it has no potential to cause either a direct physical
change in the environment or a reasonably foreseeable indirect physical change in the
environment.
Exhibits
1.Feb. 14, 2025, email request from Mayor Blackburn to place an item on a City Council
agenda
2.Council Policy Statement No. 100
1 Carlsbad Municipal Code Section 1.20.060.C states, “Items of business may be placed on the agenda by any
member of the council, the city manager or the city attorney, or by council action. Council-originated items must
be submitted to the city manager not less than seven days before the date of the council meeting at which the
member desires the item to appear on the agenda. Nothing in this section precludes a council member from
requesting council action to place an item on the agenda for a future meeting.”
March 4, 2025 Item #9 Page 1 of 4
1
Faviola Medina
From:Faviola.Medina@carlsbadca.gov
From: Geoff Patnoe <Geoff.Patnoe@carlsbadca.gov>
Sent: Saturday, February 15, 2025 9:45 PM
To: Keith Blackburn <Keith.Blackburn@carlsbadca.gov>
Subject: Re:
Thank you. I will place this on the March 4th City Council agenda for discussion.
Geoff
From: Keith Blackburn <Keith.Blackburn@carlsbadca.gov>
Sent: Friday, February 14, 2025 5:47:06 PM
To: Geoff Patnoe <Geoff.Patnoe@carlsbadca.gov>
Subject:
Good Afternoon,
As permitted by Carlsbad Municipal Code 1.20.060(c), I am requesting that City Council Policy No. 100 be placed on a
future agenda for the City Council’s consideration, specifically to discuss and expand upon the reporting requirements in
bullet point 5 under Procedure, which reads:
The City Council Member shall report back to the rest of the City Council after the trip.
Thank you,
Keith Blackburn
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Exhibit 1
March 4, 2025 Item #9 Page 2 of 4
City Council
POLICY STATEMENT
Policy No.
Date Issued
100
11/15/2023
Resolution No. 2023-279
Subject: City Council conference, training and professional development travel policy
Purpose
This policy supplements City Council Policy No. 2 -Travel Policy, and establishes guidelines and
procedures for City Council Member conference, training and professional development travel.
Background
City Council Members are invited to participate in numerous conferences, trainings and
professional development seminars throughout the year. This policy establishes funding for
each individual City Council Member, to participate in conferences, trainings and professional
development opportunities.
Statement of policy
It is the policy of the City Council of the City of Carlsbad to allocate up to $5,000 annually for
each City Council Member to use for participation in conferences, trainings and professional
development opportunities.
Procedure
•Funding in an amount up to $5,000 per City Council Member shall be budgeted each
fiscal year for individual City Council Members' use, for travel expenses.
•Travel must be communicated in advance to the Mayor or Mayor Pro Tern and the City
Manager's purview shall be confined to budgetary matters.
•All travel arrangements shall be facilitated through the Executive Assistant to the City
Council.
•Travel must meet the following criteria:
1.If travel is related to any assignment with another agency, the City Council
Member should first seek funding from the other agency; or
2.Travel is consistent with current adopted budget and/or legislative priorities; or
3.Clear public benefit is evident; or
4.Revenue enhancement opportunity is clearly attainable; or
5.Travel is related to the elected official's roles or duties (i.e. standing committee
assignment, liaison assignment, task force assignment, economic development,
etc.)
•The City Council Member shall report back to the rest of the City Council after the trip.
•Travel requests in excess of the annual $5,000 threshold shall require City Council
approval.
•All travel requests outside of the United States shall require advance City Council
approval.
Exhibit 2
March 4, 2025 Item #9 Page 3 of 4
City Council Policy Statement
Nov. 14,2023
Page 2
•City Council Members shall adhere to all provisions of City Council Policy No. 2 -Travel
Policy. Travel expenses in excess of the reimbursement rates established by City Council
Policy No. 2 require advance City Council approval.
March 4, 2025 Item #9 Page 4 of 4