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Home My WebLink About2025-03-25; City Council; 13; Police Department Staffing Requests for Fiscal Year 2025-26Docusign Envelope ID: 10F2E147-D911-454C-B75C-D221230760E2 Meeting Date: To: From: Staff Contact: Subject: Districts: March 25, 2025 Mayor and City Council Geoff Patnoe, City Manager Christie Calderwood, Chief of Police christie.calderwood@carlsbadca.gov, 442-339-2216 Reid Shipley, Assistant Chief of Police reid.shipley@carlsbadca.gov, 442-339-2257 Police Department Staffing Requests for Fiscal Year 2025-26 All Recommended Action CA Review JRT Adopt a resolution authorizing six additional full-time employees and $690,400 of additional appropriations to the Police Department from the General Fund's fiscal year 2024-25 operating budget. Executive Summary The Police Department presented an informational report to the City Council on March 4, 2025, on the department's demands for service, challenges and anticipated staffing needs over the next five years. The City Council directed staff to return to the City Council as soon as possible to present the staffing requests submitted in the FY25-26 budget before the official budget cycle. The department is now requesting the City Council consider authorizing six additional full-time employees and authorizing $690,400 of additional appropriations to the Police Department from the General Fund's fiscal year 2024-25 operating budget. Explanation & Analysis The staffing requests submitted in the FY25-26 budget consist of six positions: Five sworn positions • Traffic/special events sergeant • Three patrol police officers • Internet crimes against children detective One professional staff member • Digital forensics specialist March 25, 2025 Item #13 Page 1 of 6 Docusign Envelope ID: 10F2E147-D911-454C-B75C-D221230760E2 Fiscal Analysis Due to the extensive background and recruitment process that would begin immediately upon approval of these positions, which typically takes a few months, and because the city is already nearing the end of fiscal year 2024-25, budget for salary, benefits, and other ongoing costs such as training, office supplies, uniforms and accessories, etc., will not be needed until fiscal year 2025-26, when the department anticipates filling all requested positions. However, certain one- time purchases can have long lead times and require immediate appropriation into the fiscal year 2024-25 budget. For example, vehicle purchases, safety equipment and radios are best be purchased now. The department is requesting appropriation for these one-time costs in the current fiscal year, while appropriations for salary and benefits and all ongoing costs will be incorporated into the fiscal year 2025-26 preliminary budget. If the City Council chooses to act on the requested positions, the breakdown of each position's estimated costs and associated fiscal year appropriation is listed below: Proposed Police Department budget increases FY24-25 One-time FY25-26 salary, FY25-26 one-time Personnel and ongoing other appropriations1 benefits costs2 1 traffic/special events $129,010 $242,232 $27,417 sergeant 3 police officers $381,930 $598,284 $82,250 1 internet crimes against $91,610 $208,165 $27,417 children detective 1 digital forensic $87,850 $164,222 $46,412 specialist (non-sworn) Total $690,400 $1,212,903 $183,496 1 This includes vehicles and safety equipment. 2 These costs include training, office supplies and software. Other associated costs incurred by other departments as a result of these position requests may include: • Fleet costs such as fuel and maintenance o Estimated $15,000 per patrol vehicle o Estimated $10,000 per unmarked vehicle • Fleet replacement costs beginning in fiscal year 2027-28 • Information Technology costs March 25, 2025 Item #13 Page 2 of 6 Docusign Envelope ID: 10F2E147-D911-454C-B75C-D221230760E2 Based on the information presented above, staff are requesting a total of $690,400 from the General Fund to be appropriated into the Police Department's fiscal year 2024-25 budget. All remaining ongoing budgetary needs will be included in the preliminary budget for fiscal year 2025-26. Next Steps If the City Council decides to act on the personnel requests ahead of the FY25-26 budget cycle, the Police Department will work with Human Resources to begin the recruitment process for the new positions immediately. The City Manager or designee will appropriate $690,400 from the General Fund to the Police Department's fiscal year 2024-25 operating budget, the Police Department's annual operating budget will increase by an estimated $1,396,399 beginning in fiscal year2025-26, and the Fleet & Facilities and Information Technology departments will budget for their associated increases in ongoing costs beginning in FY26. Environmental Evaluation The proposed action is not a "project" as defined by California Environmental Quality Act Section 21065 and CEQA Guidelines Section 15378(b){4) and does not require environmental review under CEQA Guidelines Section 15060(c){3) as it is a government fiscal activity and does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. Exhibits 1. City Council resolution 2. Staff Report dated March 4, 2025 (On file in the Office of the City Clerk) March 25, 2025 Item #13 Page 3 of 6 Docusign Envelope ID: 10F2E147-D911-454C-B75C-D221230760E2 RESOLUTION NO. 2025-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING SIX ADDITIONAL FULL-TIME EMPLOYEES AND $690,400 OF ADDITIONAL APPROPRIATIONS TO THE POLICE DEPARTMENT FROM THE GENERAL FUND'S FISCAL YEAR 2024-25 OPERATING BUDGET Exhibit 1 WHEREAS, the City Council of the City of Carlsbad, California has determined that the Police Department requires additional staffing; and WHEREAS, on March 4, 2025, the Chief of Police and Assistant Chief of Police presented an informational report on the Police Department's demands for service, challenges and anticipated staffing needs over the next five years; and WHEREAS, City Council directed staff to return to City Council to present the six full-time staffing requests submitted in the FY2025-26 budget process; WHEREAS, the Police Department is requesting the addition of six full-time staff in fiscal year 2024-25 including one Traffic/Special Events Sergeant, three Police Officers, one Internet Crimes Against Children Detective and one Digital Forensics Specialist; and WHEREAS, the costs associated with six additional full-time staff include salary, benefits, training, equipment, professional services, software and the purchase of six vehicles; and WHEREAS, the budget for one-time costs needed for the remainder of FY24-25 will be $690,400; and WHEREAS, the estimated increase in annual ongoing costs beginning FY25-26 of $1,396,399 will be included in the preliminary fiscal year 2025-26 budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. The proposed action is not a "project" as defined by CEQA Section 21065 and CEQA Guidelines Section 15378(b)(4) and does not require environmental review under CEQA Guidelines Section 15060{c)(3) as it is a government fiscal activity and does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. March 25, 2025 Item #13 Page 4 of 6 Docusign Envelope ID: 10F2E147-D911-454C-B75C-D221230760E2 3. That the Police Department will be authorized to hire six additional full-time employees. 4. The City Manager or designee will appropriate a total of $690,400 from the General Fund to the Police Department's FY2024-25 operating budget, including $607,000 for the purchase and outfitting of six vehicles. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 25th day of March 2025, by the following vote, to wit: AYES: NAYS: ABSTAIN: ABSENT: March 25, 2025 Blackburn, Bhat-Patel, Acosta, Burkholder, Shin. None. None. None. KEITH BLACKBURN, Mayor SHERRY FREISINGER, City Clerk (SEAL) Item #13 Page 5 of 6 Docusign Envelope ID: 10F2E147-D911-454C-B75C-D221230760E2 March 25, 2025 Staff report dated March 4, 2025 (on file in the Office of the City Clerk) Item #13 Exhibit 2 Page 6 of 6 Christie Calderwood, Police Chief Reid Shipley, Assistant Police Chief March 25, 2025 Police Department Staffing Requests FY 25-26 1 { City of Carlsbad TONIGHT’S PRESENTATION •Proposed Action •Staffing requests in budget cycle FY 25-26 •Staffing justifications •Budget appropriations to fund six Police Department positions ITEM 13: POLICE STAFFING REQUESTS 2 { City of Carlsbad PROPOSED ACTION •Consider adopting a resolution authorizing additional appropriations from the General Fund to the Police Department’s operating budget. 3 ITEM 13: POLICE STAFFING REQUESTS { City of Carlsbad FY 2025-26 STAFFING REQUESTS •(3) Police Officers •(1) Special Events Sergeant •(1) ICAC Detective •(1) Digital Forensic Specialist 4 ITEM 13: POLICE STAFFING REQUESTS STAFFING JUSTIFICATIONS 3 POLICE OFFICERS •Help with patrol staffing and ability to fill other positions •Improve response times •Better able to address quality of life issues •Improve member wellness with less OT requirements 5 ITEM 13: POLICE STAFFING REQUESTS STAFFING JUSTIFICATIONS SPECIAL EVENTS SERGEANT •Recent national incidents reinforce need for special event security •40 annual special events •Traffic Division span of control is 12:1 •250-400 traffic complaints annually 6 ITEM 13: POLICE STAFFING REQUESTS STAFFING JUSTIFICATIONS ICAC DETECTIVE •Cases involving child sexual abuse and online exploitation •Currently handled by our Child Abuse Detective •Current open cases: 74 •80-100 reports requiring review at all times 7 ITEM 13: POLICE STAFFING REQUESTS STAFFING JUSTIFICATIONS DIGITAL FORENSIC SPECIALIST •Most cases have some form of digital evidence •Specialized field requiring ongoing training to keep up with legal/technological changes •Allow for timely investigation of critical cases •Currently required to utilize regional lab that has extensive delays 8 ITEM 13: POLICE STAFFING REQUESTS 9 ITEM 13: POLICE STAFFING REQUESTS Proposed Police Department budget increases Personnel FY24-25 One-time appropriations1 FY25-26 salary, benefits FY25-26 one-time and ongoing other costs2 1 traffic/special events sergeant $129,010 $242,232 $27,417 3 police officers $381,930 $598,284 $82,250 1 internet crimes against children detective $91,610 $208,165 $27,417 1 digital forensic specialist (non-sworn) $87,850 $164,222 $46,412 Total $690,400 $1,212,903 $183,496 1 This includes vehicles and safety equipment. 2 These costs include training, office supplies and software. (.__ City of Carlsbad RECOMMENDED ACTION •Adopt a resolution authorizing $690,400 of additional appropriations from the General Fund to the Police Department’s FY 2024-25 operating budget, and •authorize an increase of $1,396,399 to the Police Department’s operating budget beginning in FY 2025-26 to fund six positions within the Police Dept. 10 ITEM 13: POLICE STAFFING REQUESTS { City of Carlsbad