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HomeMy WebLinkAbout2025-04-29; City Council; Resolution 2025-097Exhibit 3 RESOLUTION NO. 2025-097 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AMENDING CITY COUNCIL POLICY NO. 88 – BOARD, COMMISSION AND COMMITTEE MEMBER APPLICATION, INTERVIEW AND APPOINTMENT PROCESS WHEREAS, the City Council of the City of Carlsbad, California, adopted City Council Policy No. 88 – Board, Commission and Committee Member Application Interview and Appointment Process on April 11, 2023; and WHEREAS, members of the Investment Review Board shall be appointed by City Treasurer and approved by the City Council; and WHEREAS, City Council Policy No. 88 requires an amendment to include the Investment Review Board and its appointment process. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.The above recitations are true and correct. 2.The proposed action to amend City Council Policy No. 88 is exempt from environmental review under CEQA Guidelines Section 15061(b)(3) and 15378(b)(5) as it can be seen with certainty that there is no possibility the proposed action may have a significant effect on the environment. 3.City Council Policy No. 88 dated May 13, 2025 (Attachment A) is adopted and supersedes the policy dated Apr. 11, 2023. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 29th day of April, 2025, by the following vote, to wit: AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin. NAYS: None. ABSTAIN: None. ABSENT: None. ______________________________________ KEITH BLACKBURN, Mayor ______________________________________ SHERRY FREISINGER, City Clerk (SEAL) April 29, 2025 Item #4 Page 34 of 63 Docusign Envelope ID: A6FDAE4D-60FB-44ED-9AED-E0CBF365FF00 88 Policy No. Date Revised April 29, 2025 Resolution No. 2025-096 Subject: Board, Commission and Committee Member Application, Interview and Appointment Process Purpose To develop a formal and transparent process for the City Council to review applications and interview applicants to serve on the City’s Boards, Commissions and Committees. Background Staff has found that the need to formalize the application review and interview process for the selection and appointment of residents to serve on the city’s Boards, Commissions and Committees. By formalizing the process through a City Council Policy, City Council and public expectations of the process will be clear. Statement of policy To formalize the application review and interview process for the selection and appointment of residents to serve on the City’s Boards, Commissions and Committees. Procedure The Board, Commission and Committee Member Application, Interview and Appointment process shall proceed as follows: •In accordance with the Maddy Act on or before December 31 of each year, the City Clerk’s office prepares a Local Appointments List which is published twice in the local newspaper, posted at City Hall, the City Libraries and on the city’s website. The notice contains the following: o The name of the incumbent appointee o The date of appointment and the term expiration date •Prior to a scheduled or unscheduled vacancy, City Clerk staff also posts the notice specific to that vacancy on the city website and at the city libraries for a period of 30 days. In addition, a notification is sent to all residents who have signed up for notification regarding upcoming vacancies. The e-mail invites the residents to apply if interested in serving if they have not already done so. •Following the close of the 30-day application period, the City Clerk’s Office will verify that each applicant is a registered voter in the applicable district and meets any other qualifications required for the particular board or commission vacancy. •The City Clerk’s office will provide all of the applications received by the application deadline via e-mail to the recommending City Council Member (Mayor or District representative) who is tasked (per Carlsbad Municipal Code) with reviewing the applications and interviewing the potential candidates with the goal of recommending no more than two candidates per open position. For applicants to the Investment April 29, 2025 Item #4 Page 35 of 63 Attachment ADocusign Envelope ID: A6FDAE4D-60FB-44ED-9AED-E0CBF365FF00 City Council Policy Statement No. 88 April 29, 2025 Page 2 Review Board, the applications will be sent to the City Treasurer. If there are more than two applicants per opening, the recommending member or City Treasurer will select up to two candidates to advance in the process. If there are two or less applicants per opening, all candidates will advance in the process. •If more than 10 applications are received for the current vacancy, the applications will be batched by district number. •The applications will then be sent via email to all City Council Members. This e-mail will also include a link to the Carlsbad Municipal Code establishing the Board, Commission or Committee and a link to the City’s Boards and Commissions roster that includes the names and district number of the existing Board, Commission and Committee members. •The City Council will have two weeks to review the application materials, conduct interviews and provide the recommendations (if applicable). •Staff will schedule the appointment for the City Council meeting that follows the review period if possible. •Staff will reach out to each applicant (or two recommended candidates if applicable) notifying them of the Council Meeting date when the appointment will take place and invite and encourage them to attend the meeting and speak for 2-3 minutes regarding their qualifications for serving on the desired Board, Commission or Committee. •Staff will also advise the applicants to be prepared to respond to questions that the City Council may ask. •The recommending City Council Members or City Treasurer will identify their nominees and the entire city council will have an opportunity to discuss them. The recommending City Council Member or City Treasurer will nominate their recommended appointee. The City Council shall then vote to confirm or oppose the appointment. •Upon confirmation, the City Clerk’s Office will notify the successful candidate(s), and within 30 days the appointee is to complete the following: be administered the Oath of Office, file an assuming Conflict of Interest FPPC Form 700, complete a 2-hour AB1234 Ethics course and review the provided materials necessary to perform the duties of the appointment. April 29, 2025 Item #4 Page 36 of 63 Docusign Envelope ID: A6FDAE4D-60FB-44ED-9AED-E0CBF365FF00