HomeMy WebLinkAbout2025-04-29; City Council; Resolution 2025-089Exhibit 1 RESOLUTION NO. 2025-089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH WORKDAY, INC. FOR SUBSCRIPTION SERVICES FOR THE
WORKDAY HUMAN CAPITAL MANAGEMENT AND FINANCIALS SYSTEM IN
AN AMOUNT NOT TO EXCEED $9,007,337 OVER A TEN-YEAR PERIOD
WHEREAS, the City Council of the City of Carlsbad, California, has determined that it is in the
best interest of the city to replace its core suite of applications used for human resources, finance,
cashiering, and utility billing (“Core Systems Modernization”); and
WHEREAS, the existing human capital management, finance, cashiering, and utility billing
systems have reached the end of their typical lifespans and are in need of replacement; and
WHEREAS, the Information Technology Department solicited proposals from firms interested in
and qualified to design, implement and support off-the-shelf human capital management, financial,
cashiering, and utility billing systems; and
WHEREAS, staff selected Workday, Inc. as the replacement system vendor for the human capital
management and financial systems following a formal proposal process; and
WHEREAS, Workday, Inc. has negotiated a subscription services agreement for the Workday
Human Capital Management and Financials System for a not to exceed amount of $9,007,337 over a
ten-year period; and
WHEREAS, the Carlsbad Municipal Code 3.28.060 – Procurement of Professional Services and
Services requires the City Council’s approval for the procurement of professional services or services
that cost more than $100,000 per agreement year; and
WHEREAS, a Strategic Digital Transformation Investment Program (SDTIP) project was approved
in fiscal year 2022-23 and budget is available for the implementation and first two years of maintenance
for the Core Systems Modernization applications; and
WHERAS, the budget for years 3 through 10 will be included in the city’s annual operating
budgeting process; and
WHEREAS, the City Manager will have the authority to execute the Workday, Inc. agreement
for the Human Capital Management and Financials System subscription services in an amount not to
exceed $9,007,337.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.The proposed action is not a “project” as defined by California Environmental Quality
Act Section 21065 and CEQA Guidelines Section 15378(a) and does not require
environmental review under CEQA Guidelines Section 15060(c)(2) because the action is
limited to the execution of various agreements for the implementation and annual
subscription or maintenance services of information technology applications. The action
has no potential to cause either a direct physical change in the environment or a
reasonably foreseeable indirect physical change in the environment.
3.That the Workday, Inc. agreement (Attachment A) for subscription services is hereby
approved, and the City Manager is hereby authorized to execute all required documents
on behalf of the City.
4.That the total for the subscription services with Workday, Inc. shall not exceed
$9,007,337 for the ten-year agreement.
5.That the funding for the first two years of the agreement is budgeted in the SDTIP
project.
6.That the funding for years 3 through 10 will be included as part of the Information
Technology Department Operating Fund’s annual budget request process.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 29th day of April, 2025, by the following vote, to wit:
AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
NAYS: None.
ABSTAIN: None.
ABSENT: None.
______________________________________
KEITH BLACKBURN, Mayor
______________________________________
SHERRY FREISINGER, City Clerk
(SEAL)
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Attachment A
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4/30/2025
Geoff Patnoe
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