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Home My WebLink About2025-05-01; Arts Commission; 03; Fiscal Year 2025-26 Budget UpdateMay 1, 2025 Item #3 Page 1 of 1 Meeting Date: May 1, 2025 To: Arts Commission From: Fiona Everett, Senior Management Analyst Staff Contact: Fiona Everett, Senior Management Analyst fiona.everett@carlsbadca.gov, 442-339-2014 Subject: Fiscal Year 2025-26 Budget Update District: All Recommended Action Receive an update from staff on the FY 2025-26 budget. Executive Summary Staff will share an update on the city’s FY 2025-26 budget with the Commission. Explanation & Analysis None. Fiscal Analysis None. Next Steps None. Environmental Evaluation The proposed action is not a “project” as defined by CEQA Section 21065 and CEQA Guidelines Section 15378(b)(5) and does not require environment review under CEQA Guidelines Section 15060(c)(3) and 15061(b)(3), because the proposed action to report on the FY 2025-26 budget is an organizational or administrative government activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. Any subsequent action or direction stemming from the proposed action may require preparation of an environmental document in accordance with CEQA or CEQA Guidelines. Exhibits None. ARTS COMMISSION Fiscal Year 2025-26 Budget Update Fiona Everett, Senior Management Analyst Library & Cultural Arts Department April 23, 2025 2 5-YEAR ADOPTED BUDGET HISTORY 2020-21 2021-22 2022-23 2023-24 2024-25 Total % Growth Personnel $ 8,221,852 $ 8,409,715 $ 8,759,917 $ 8,676,232 $ 8,872,058 8% Operating $ 5,625,311 $ 5,892,860 $ 5,860,725 $ 5,578,588 $ 6,239,689 11% Total $ 13,847,163 $ 14,302,575 $ 14,620,642 $ 14,254,820 $ 15,111,747 9% Full time FTE: PY Ending 52.50 52.50 53.00 51.00 53.00 New Positions - - - 2.00 (2.00) Transfers In/Out - - (2.00)- - Adopted 52.50 52.50 51.00 53.00 51.00 -3% Mid-year changes - 0.50 - - - FY Ending 52.50 53.00 51.00 53.00 51.00 -3% Part time FTE 61.66 63.66 61.95 53.42 53.77 -13% Total FTE 114.16 116.66 112.95 106.42 104.77 -8% ITEM 4: FY 2025-26 BUDGET UPDATE 3 5-YEAR ADOPTED BUDGET HISTORY ITEM 4: FY 2025-26 BUDGET UPDATE FY20-21 FY24-25 % Change Personnel 8,221,852$ 8,872,053$ 7.9% Operations w/out ISFs 2,767,577$ 2,463,031$ -11.0% ISF - Vehicle Charges 56,616$ 58,772$ 3.8% ISF - General Liability 61,810$ 282,970$ 357.8% ISF - Information Tech 2,739,308$ 3,434,921$ 25.4% TOTAL:13,847,163$ 15,111,747$ 9.1% ISFs as % of Total Budget 20.6%25.0% 4 REQUESTED BUDGET SUMMARY (GF) ITEM 4: FY 2025-26 BUDGET UPDATE Description Amount 2026 M&O Base Budget $2,037,394 Budget Request: Personnel $266,123 Budget Request: M&O $194,862 Total Requests $460,985 5 REQUESTED BUDGET SUMMARY (NON-GF) SPECIAL REVENUE FUNDS = DONATIONS AND ENDOWMENTS ITEM 4: FY 2025-26 BUDGET UPDATE Description Amount 2025 Adopted Budget $540,100 Adjustments 117,095 2026 Base Budget $657,195 DONATIONS & ENDOWMENTS •General donations •Friends of the Carlsbad Library and Carlsbad Friends of the Arts •Endowments managed by City ($1.4M) •Endowments managed by Carlsbad Library & Arts Foundation ($5.1M) 6 ITEM 4: FY 2025-26 BUDGET UPDATE 7 DONATIONS SUPPORT: •Collection •Carlsbad Reads Together •Summer Reading Adventure •Programming in Schulman •Movie/music licensing •Author talks •Performances/Concerts •Front Row Friday cinema series •HUB supplies •Literacy and Career Online High School program support •New furniture •TGIF supplies •Special gallery exhibitions, receptions, and associated 3-Part-Art ITEM 4: FY 2025-26 BUDGET UPDATE 8 REQUESTED PERSONNEL SUMMARY Description Full Time Part Time 2025 Base Personnel 51 53.77 Proposed changes 2 *1.50 2025 Requested Personnel 53 55.27 *REQUESTING THREE INTERNS FOR ONE-YEAR. ITEM 4: FY 2025-26 BUDGET UPDATE PERSONNEL REQUESTS •Reinstate – positions cut in FY 2024-25 •FT Production Technician •FT Genealogy & Carlsbad History Librarian •Three interns •Digital Initiatives •Genealogy & Carlsbad History •Production Technician 9 ITEM 4: FY 2025-26 BUDGET UPDATE M&O REQUEST – TRAINING •Request: $25,000, ongoing •Budget pre-Covid was $67,950 •Current budget is $38,700 •In the information business •Annual staff development day 10 ITEM 4: FY 2025-26 BUDGET UPDATE M&O REQUEST – UTILITIES: HEAT/LIGHT & WATER •Heat & Light - add’l $154,431 ongoing •Water – add’l $15,732 ongoing 11 ITEM 4: FY 2025-26 BUDGET UPDATE Year FY 2020-21 FY 2024-25 est Increase Heat/Light $299,604 $526,442 76% Water $25,216 $48,922 94% 12 FEDERAL FUNDING •March 14 Executive Order – “Continuing the Reduction of the Federal Bureaucracy” •Institute of Museum & Library Services (IMLS) included •IMLS provides funding to states •2018 Museum and Library Service Act statutorily requires federal funding to state libraries ITEM 4: FY 2025-26 BUDGET UPDATE 13 FEDERAL FUNDING •Potential Impacts •Adult and Family Literacy Grants – $77,515 in FY24-25 •California Revealed Digitization partnership - $3,000 •CALIFA - nonprofit library membership purchasing consortium of more than 200 libraries ITEM 4: FY 2025-26 BUDGET UPDATE 14 FEDERAL FUNDING •Potential Impacts (continued) •SERRA Cooperative Library System •National Endowment for the Arts, Americans for the Arts •Public art tied to construction projects receive federal funding ITEM 4: FY 2025-26 BUDGET UPDATE 15 LOOKING FORWARD •Return of full programming to Schulman Auditorium •Sunday hours •Expand homebound program, utilizing donation •Arts & Culture Master Plan •Library Learning Center first floor CIP •Community survey to assess evolving needs ITEM 4: FY 2025-26 BUDGET UPDATE