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Home My WebLink About; ; Records Destruction Authorization Form-Finance; 2025-04-30This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: MARCH 12,2025 REQUESTING DEPARTMENT:FINANCE REQUESTER:BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. DATE:______________ To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY: __________________________ CERTIFICATE OF DESTRUCTION? YES NO TAB BARCODES DELETED BY: _____ _______________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 17324433 Travel logs – All Departments 01/01/2016- 12/31/2017 ASDF-005 7 YEARS 17724993 State Board of Equalization CYs 2016- 2017 ASDF-005 7 YEARS RECORDS DESTRUCTION AUTHORIZATION FORM CORODATA 4/30/2025 X -- -- Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 U br~ 3/1712025 {'cityof Carlsbad □ 3/18/2025 (iv.lit-k., ~2025 □ BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS # ADDITIONAL INFO 17324433 7/12/2018 At Corodata A/P TRAVEL LOGS ALL DEPARTMENTS NO MONEY DUE BACK 01/01/2016-12/31/2017 12/31/2024 ASDF-005 17724993 8/13/2020 At Corodata A/P ST BD OF EQUAL CY 2016-2017 ALL 4 QRTS FOR EVERY YEAR 2016-2017 12/31/2024 ASDF-005 State Board of Equalization Calendar Year 2016-2017 All 4 Quarters for Every Year 2 boxes Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 Please review the attached list of boxes that are ready for destruction per the Records Retention Schedule. If there are any issues or discrepancies, please make any notes. If there are NO changes, please initial/sign each spreadsheet and return to me and we will prepare the boxes for destruction. Thank you Bridget Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 • • This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: MARCH 12,2025 REQUESTING DEPARTMENT:FINANCE REQUESTER:BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed, click in the last box in right To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________ CERTIFICATE OF DESTRUCTION?YES NO TAB BARCODES DELETED BY:_____ _______________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 17324329 NSF Checks; June 2016 A/R Billings 01/01/2014- 12/31/2014 ASDF-205 5 YEARS Ambulance Reports/Balancing/Processing 2013-2016 ASDF-155 5 YEARS RECORDS DESTRUCTION AUTHORIZATION FORM CORODATA 4/30/2025 X -- -- Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 DATE: MARCH 12, 2025 REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. M brNi 3/1712025 DEPT. HEAD/DIVISION MANAGER DATE {"city of Carlsbad 3/18/2025 (il/,.,lik k,. ~pllB/2025 RECORDS MANAGEMENT DATE CITY ATTORNEY DATE hand earner a/ table and hit "tab". This will create mare fields in the table. □ □ BARCODE DATE SENT STATUS CATEGORY CONTENTS 17324329 11/16/2017 At Corodata A/R NSF Checks; June 2016 A/R Billings Finance Library A/R Ambulance Reports/Balancing/Processing 2 boxes Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 UPDATED TO CORRECT THE RECORDS RETENTION SCHEDULE FOR BOTH (SEE NEXT PAGES FOR CORRECT RRS# AND FOR JASON'S APPROVAL) DATE RANGE DESTROY DATE RRS # 01/01/2014-12/31/2015 12/31/2024 ASDF-205 2013-2016 12/31/2023 ASDF-155 Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS # 17324329 11/16/2017 At Corodata A/R NSF Checks; June 2016 A/R Billings 01/01/2014-12/31/2015 12/31/2024 ASDF-180 Finance Library A/R Ambulance Reports/Balancing/Processing 2013-2016 12/31/2023 ASDF-180 2 boxes Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 APPROVED By Jason Rosado at 10:33 am, Feb 19, 2025 Please review the attached list of boxes that are ready for destruction per the Records Retention Schedule. If there are any issues or discrepancies, please make any notes. If there are NO changes, please initial/sign each spreadsheet and return to me and we will prepare the boxes for destruction. Thank you Bridget Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 • • This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: REQUESTING DEPARTMENT:FINANCE REQUESTER:BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO TAB BARCODES DELETED BY:_____ _______________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 17724835 Bank Reconciliation 01/01/2016- 06/30/2016 ASDF-030 7 YEARS 17724836 Bank Reconciliation 01/01/2017- 06/30/2017 ASDF-030 7 YEARS 17724837 Bank Reconciliation 07/01/2016- 12/31/2016 ASDF-030 7 YEARS RECORDS DESTRUCTION AUTHORIZATION FORM CORODATA 4/30/2025 X -- -- Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 {'cityof Carlsbad 3/17/2025 March 12. 2025 □ 3/18/2025 □ BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS # 17724835 5/14/2019 At Corodata Bank Reconciliation 01/01/2016-06/30/2016 12/31/2024 ASDF-030 17724836 5/14/2019 At Corodata Bank Reconciliation 01/01/2017-06/30/2017 12/31/2024 ASDF-030 17724837 5/14/2019 At Corodata Bank Reconciliation 07/01/2016-12/31/2016 12/31/2024 ASDF-030 3 boxes Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 I I I I Please review the attached list of boxes that are ready for destruction per the Records Retention Schedule. If there are any issues or discrepancies, please make any notes. If there are NO changes, please initial/sign each spreadsheet and return to me and we will prepare the boxes for destruction. Thank you Bridget Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 r • • APPROVED By Kim Riboni at 11:07 am, Feb 19, 2025 ~ ~ This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: MARCH 12,2025 REQUESTING DEPARTMENT:FINANCE REQUESTER:BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO TAB BARCODES DELETED BY:_____ _______________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 17324378 Budget Entries 07/13/2015- 08/09/2016 ASDF-120 7 YEARS 17324379 Budget Entries 07/01/2016- 06/30/2017 ASDF-120 7 YEARS RECORDS DESTRUCTION AUTHORIZATION FORM CORODATA 4/30/2025 X -- -- Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 {'cityof Carlsbad 3/17/2025 □ 3/18/2025 (jlA,Jit, k.. ~@./18/2025 □ Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS# 17324378 2/27/2018 At Corodata Budget Entries BUDGET ENTRIES FY 15-16 07 /13/2015-08/09/2016 12/31/2024 ASDF-120 17324379 2/27/2018 At Corodata Budget Entries BUDGET ENTRIES FY 16-17 07 /01/2016-06/30/2017 12/31/2024 ASDF-120 2 boxes I approve that the boxes above can be destroyed per the city's retention schedule. ~)r> i,.w,u,, ~u sfu- 3 ;1212 o 2 s This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: MARCH 12,2025 REQUESTING DEPARTMENT:FINANCE REQUESTER:BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO TAB BARCODES DELETED BY:_____ _______________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 17324332 Business License 07/01/2015- 12/31/2015 ASDF-175 5 YEARS 17324333 Business License 01/01/2015- 06/01/2015 ASDF-175 5 YEARS RECORDS DESTRUCTION AUTHORIZATION FORM CORODATA 4/30/2025 X -- -- Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 {'cityof Carlsbad 3/17/2025 □ 3/18/2025 01;\,lit-k ~11\1812025 □ BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS # 17324332 11/16/2017 At Corodata Business License 07/01/2015-12/31/2015 12/31/2024 ASDF-175 17324333 11/16/2017 At Corodata Business License 01/01/2015-06/01/2015 12/31/2024 ASDF-175 2 Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 APPROVED By Jason Rosado at 10:35 am, Feb 19, 2025 Please review the attached list of boxes that are ready for destruction per the Records Retention Schedule. If there are any issues or discrepancies, please make any notes. If there are NO changes, please initial/sign each spreadsheet and return to me and we will prepare the boxes for destruction. Thank you Bridget Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 • • This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: MARCH 12,2025 REQUESTING DEPARTMENT:FINANCE REQUESTER:BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO TAB BARCODES DELETED BY:_____ _______________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) -----------> SEE ATTACHED SPREADSHEET <--------------- ASDF-180 5 YEARS Cash Receipt Batches (12 boxes) RECORDS DESTRUCTION AUTHORIZATION FORM CORODATA 4/30/2025 X -- -- Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 {'cityof Carlsbad 3/17/2025 □ 3/18/2025 □ BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS # 17324350 2/27/2018 At Corodata Cash Receipts CASH RECEIPTS 01/19/2017-02/05/2017 12/31/2024 ASDF-180 17324351 2/27/2018 At Corodata Cash Receipts CASH RECEIPTS 04/18/2017-05/03/2017 12/31/2024 ASDF-180 17324352 2/27/2018 At Corodata Cash Receipts CASH RECEIPTS 01/13/2017-01/19/2017 12/31/2024 ASDF-180 17324353 2/27/2018 At Corodata Cash Receipts CASH RECEIPTS 03/14/2017-03/31/2017 12/31/2024 ASDF-180 17324354 2/27/2018 At Corodata Cash Receipts CASH RECEIPTS 02/06/2017-02/24/2017 12/31/2024 ASDF-180 17324362 2/27/2018 At Corodata Cash Receipts CASH RECEIPTS 06/06/2017-06/19/2017 12/31/2024 ASDF-180 17324363 2/27/2018 At Corodata Cash Receipts CASH RECEIPTS 05/20/2017-06/05/2017 12/31/2024 ASDF-180 17324364 2/27/2018 At Corodata Cash Receipts CASH RECEIPTS 03/31/2017-04/17/2017 12/31/2024 ASDF-180 17324365 2/27/2018 At Corodata Cash Receipts CASH RECEIPTS 05/04/2017-05/19/2017 12/31/2024 ASDF-180 17324367 2/27/2018 At Corodata Cash Receipts CASH RECEIPTS 02/24/2017-03/14/2017 12/31/2024 ASDF-180 17324368 2/27/2018 At Corodata Cash Receipts CASH RECEIPTS 12/31/2016-01/03/2017 12/31/2024 ASDF-180 17324369 2/27/2018 At Corodata Cash Receipts CASH RECEIPTS 06/20/2017-06/30/2017 12/31/2024 ASDF-180 12 boxes Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 APPROVED By Jason Rosado at 10:37 am, Feb 19, 2025 Please review the attached list of boxes that are ready for destruction per the Records Retention Schedule. If there are any issues or discrepancies, please make any notes. If there are NO changes, please initial/sign each spreadsheet and return to me and we will prepare the boxes for destruction. Thank you Bridget Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 • • This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: MARCH 12,2025 REQUESTING DEPARTMENT:FINANCE REQUESTER:BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO TAB BARCODES DELETED BY:_____ _______________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) -------------> SEE ATTACHED SPREADSHEET <---------------- ASDF-005 7 YEARS A/P Check Runs (47 boxes) RECORDS DESTRUCTION AUTHORIZATION FORM CORODATA 4/30/2025 X -- -- Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 {'cityof Carlsbad 3/17/2025 □ 3/18/2025 □ BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGEDESTROY DATE RRS # ADDITIONAL INFO 17324461 10/17/2018 At Corodata A/P - Check Runs CH 1395-1516, EP 1214-1260 01/01/2017-01/05/2017 12/31/2024 ASDF-005 AP00294635-00294864 17324472 3/19/2019 At Corodata A/P - Check Runs EP1261-1306 CH1517-1534 01/12/2017-01/19/2017 12/31/2024 ASDF-005 AP00294865-AP00295099 17324473 3/19/2019 At Corodata A/P - Check Runs EP1307-1355 01/19/2017-01/26/2017 12/31/2024 ASDF-005 AP00295100-AP00395481 17324474 3/19/2019 At Corodata A/P - Check Runs EP1356-1406 CH1535-1673 01/26/2017-02/02/2017 12/31/2024 ASDF-005 AP00295482-AP00295670 17324475 3/19/2019 At Corodata A/P - Check Runs EP1407-1440 CH1674-1683 02/09/2017-02/09/2017 12/31/2024 ASDF-005 AP00295671-AP00295886 17324476 3/19/2019 At Corodata A/P - Check Runs EP1441-1481 CH1684-1689 02/16/2017-02/16/2017 12/31/2024 ASDF-005 AP00295887-AP00296094 17324477 3/19/2019 At Corodata A/P - Check Runs EP1482-1521 CH1690-1823 02/23/2017-03/02/2017 12/31/2024 ASDF-005 AP00296095-AP00296311 17324478 3/19/2019 At Corodata A/P - Check Runs EP1522-1554 CH1824-1835 03/02/2017-03/09/2017 12/31/2024 ASDF-005 AP00296312-AP00296494 17324479 3/19/2019 At Corodata A/P - Check Runs EP1555-1583 03/09/2017-03/09/2017 12/31/2024 ASDF-005 AP00296495-AP00296674 17324480 3/19/2019 At Corodata A/P - Check Runs EP1584-1627 CH1836-1841 03/16/2017-03/16/2017 12/31/2024 ASDF-005 AP00296675-AP00296886 17724828 5/14/2019 At Corodata A/P - Check Runs EP1808-1851 CH1991-2121 04/27/2017-05/01/2017 12/31/2024 ASDF-005 AP00297889-AP00298074 17724829 5/14/2019 At Corodata A/P - Check Runs EP1852-1891 CH2122-2126 05/04/2017 12/31/2024 ASDF-005 AP00298075-AP00298297 17724830 5/14/2019 At Corodata A/P - Check Runs EP1892-1935 CH2127-2128 05/11/2017 12/31/2024 ASDF-005 AP00298298-AP00298515 17724831 5/14/2019 At Corodata A/P - Check Runs EP1936-2017 CH2129-2134 05/18/2017-05/25/2017 12/31/2024 ASDF-005 AP00298516-AP00298904 17724832 5/14/2019 At Corodata A/P - Check Runs EP2018-2047 CH2135-2264 05/25/2017-06/01/2017 12/31/2024 ASDF-005 AP00298905-AP00299063 17724833 5/14/2019 At Corodata A/P - Check Runs EP2048-2087 06/08/2017 12/31/2024 ASDF-005 AP00299064-AP00299222 17724834 5/14/2019 At Corodata A/P - Check Runs EP2088-2127 CH2265-2273 06/15/2017 12/31/2024 ASDF-005 AP00299223-AP00299434 17724844 9/4/2019 At Corodata A/P - Check Runs AP00299435-00299669 EP 2128-2177 06/22/2017 12/31/2024 ASDF-005 17724845 9/4/2019 At Corodata A/P - Check Runs AP00299670-00299892 EP 2178-2228 CH 2274-2403 06/29/2017-07/07/2017 12/31/2024 ASDF-005 17724846 9/4/2019 At Corodata A/P - Check Runs AP00299893-00300222 EP 2229-2315 CH 2404-2420 07/07/2017-07/13/2017 12/31/2024 ASDF-005 17724847 9/4/2019 At Corodata A/P - Check Runs AP00300223-00300515 EP 2316-2375 07/20/2017 12/31/2024 ASDF-005 17724848 9/4/2019 At Corodata A/P - Check Runs AP00300516-00300744 EP 2376-2435 CH 2421-2542 07/27/2017-08/03/2017 12/31/2024 ASDF-005 17724849 9/4/2019 At Corodata A/P - Check Runs AP00300745-00300941 EP 2436-2469 CH 2543-2548 08/03/2017 12/31/2024 ASDF-005 17724850 9/4/2019 At Corodata A/P - Check Runs AP00296887-00297083 EP 1628-1655 CH 1842-1843 03/23/2017-03/23/2017 12/31/2024 ASDF-005 17724851 9/4/2019 At Corodata A/P - Check Runs AP00297084-00297302 EP 1656-1693 CH 1844-1977 03/30/2017 12/31/2024 ASDF-005 17724852 9/4/2019 At Corodata A/P - Check Runs AP00297303-00297478 EP 1694-1718 04/06/2017 12/31/2024 ASDF-005 17724853 9/4/2019 At Corodata A/P - Check Runs AP00297479-00297688 EP 1719-1764 CH 1978-1990 04/13/2017-04/17/2017 12/31/2024 ASDF-005 17724854 9/4/2019 At Corodata A/P - Check Runs AP00297689-00297888 EP 1765-1804 04/20/2017 12/31/2024 ASDF-005 17724855 9/4/2019 At Corodata A/P - Check Runs AP00300942-00301149 EP 2470-2528 CH 2549-2564 08/10/2017-08/17/2017 12/31/2024 ASDF-005 17724856 9/4/2019 At Corodata A/P - Check Runs AP00301156-00301376 EP 2529-2572 08/17/2017 12/31/2024 ASDF-005 17724857 9/4/2019 At Corodata A/P - Check Runs AP00301377-00301550 EP 2573-2623 CH 2565-2568 08/24/2017 12/31/2024 ASDF-005 17724858 9/4/2019 At Corodata A/P - Check Runs AP00301551-00301759 EP 2624-2657 CH 2569-2695 08/31/2017-09/01/2017 12/31/2024 ASDF-005 17724859 9/4/2019 At Corodata A/P - Check Runs AP00301760-00301871 EP 2658-2692 CH 2696-2701 09/07/2017-09/11/2017 12/31/2024 ASDF-005 17724860 9/4/2019 At Corodata A/P - Check Runs AP00301872-00302053 EP 2693-2734 CH 2702 09/14/2017-09/15/2017 12/31/2024 ASDF-005 17724861 9/4/2019 At Corodata A/P - Check Runs AP00302054-00302228 EP 2735-2781 CH 2703-2712 09/21/2017 12/31/2024 ASDF-005 17724862 9/4/2019 At Corodata A/P - Check Runs AP00302229-00302402 EP 2782-2831 CH 2713-2838 09/28/2017-10/02/2017 12/31/2024 ASDF-005 17724863 9/4/2019 At Corodata A/P - Check Runs AP00302403-00302576 EP 2832-2869 CH 2839-2840 10/05/2017 12/31/2024 ASDF-005 17724872 12/27/2019 At Corodata A/P - Check Runs AP00302577-00302759 EP 2870-2919 CH 2841-2846 10/12/2017 12/31/2024 ASDF-005 17724873 12/27/2019 At Corodata A/P - Check Runs AP00302760-00302948 EP 2920-2971 CH 2847 10/19/2017 12/31/2024 ASDF-005 17724874 12/27/2019 At Corodata A/P - Check Runs AP00302949-00303152 EP 2972-3027 CH 2848-2849 10/26/2017 12/31/2024 ASDF-005 17724875 12/27/2019 At Corodata A/P - Check Runs AP00303153-00303328 EP 3028-3062 CH 2850-2967 11/01/2017-11/02/2017 12/31/2024 ASDF-005 17724876 12/27/2019 At Corodata A/P - Check Runs AP00303329-00303488 EP 3063-3118 CH 2968-2980 11/09/2017 12/31/2024 ASDF-005 17724877 12/27/2019 At Corodata A/P - Check Runs AP00303489-00303644 EP 3119-3170 CH 2981-2982 11/16/2017-11/22/2017 12/31/2024 ASDF-005 17724878 12/27/2019 At Corodata A/P - Check Runs AP00303645-00303882 EP 3171-3232 CH 2983-2989 11/30/2017 12/31/2024 ASDF-005 17724879 12/27/2019 At Corodata A/P - Check Runs AP00303883-00304089 EP 3233-3291 CH 2990-3105 EH 102-111 12/04/2017-12/07/2017 12/31/2024 ASDF-005 17724880 12/27/2019 At Corodata A/P - Check Runs AP00304090-00304310 EP 3292-3345 CH 3106-3113 EH 112 12/14/2017 12/31/2024 ASDF-005 17724881 12/27/2019 At Corodata A/P - Check Runs AP00304311-00304553 EP 3346-3409 CH 3114-3117 12/21/2017 12/31/2024 ASDF-005 47 boxes Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 Please review the attached list of boxes that are ready for destruction per the Records Retention Schedule. If there are any issues or discrepancies, please make any notes. If there are NO changes, please initial/sign each spreadsheet and return to me and we will prepare the boxes for destruction. Thank you Bridget Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 • • This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: MARCH 12,2025 REQUESTING DEPARTMENT:FINANCE REQUESTER:BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO TAB BARCODES DELETED BY:_____ _______________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) -------------> SEE ATTACHED SPREADSHEET <---------------- ASDF-005 7 YEARS Credit Card Statements RECORDS DESTRUCTION AUTHORIZATION FORM CORODATA 4/30/2025 X -- -- Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 {'cityof Carlsbad 3/17/2025 □ 3/18/2025 01;\,lit-k ~812025 □ BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS # 17324427 7/12/2018 At Corodata A/P - CC Statements APRIL 17 ADJUSTING BATCH CREDIT CARD STATEMENTS 04/24/2017-04/24/2017 12/31/2024 ASDF-005 17324429 7/12/2018 At Corodata A/P - CC Statements MARCH 17 ADJUSTING BATCH CREDIT CARD STATEMENTS 03/22/2017-03/22/2017 12/31/2024 ASDF-005 17324431 7/12/2018 At Corodata A/P - CC Statements JUNE 17 ADJUSTING BATCH CREDIT CARD STATEMENTS 06/22/2017-06/22/2017 12/31/2024 ASDF-005 17324432 7/12/2018 At Corodata A/P - CC Statements MAY 17 ADJUSTING BATCH CREDIT CARD STATEMENTS 05/22/2017/05/22/2017 12/31/2024 ASDF-005 17324435 7/12/2018 At Corodata A/P - CC Statements FEBRUARY 17 ADJUSTING BATCH CREDIT CARD STATEMENTS 02/22/2017-02/22/2017 12/31/2024 ASDF-005 17324437 7/12/2018 At Corodata A/P - CC Statements JANUARY 17 ADJUSTING BATCH CREDIT CARD STATEMENTS 01/01/2017-01/01/2017 12/31/2024 ASDF-005 17724938 4/20/2020 At Corodata A/P - CC Statements NOV ADJ 2017 11/01/2017-11/30/2017 12/31/2024 ASDF-005 17724939 4/20/2020 At Corodata A/P - CC Statements DEC ADJ 2017 12/01/2017-12/31/2017 12/31/2024 ASDF-005 8 boxes Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 Please review the attached list of boxes that are ready for destruction per the Records Retention Schedule. If there are any issues or discrepancies, please make any notes. If there are NO changes, please initial/sign each spreadsheet and return to me and we will prepare the boxes for destruction. Thank you Bridget Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 • • This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: MARCH 12,2025 REQUESTING DEPARTMENT:FINANCE REQUESTER:BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO TAB BARCODES DELETED BY:_____ _______________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) -----------> SEE ATTACHED SPREADSHEET <--------------- ASDF-120 7 YEARS Journal Entry Batches (6 boxes) RECORDS DESTRUCTION AUTHORIZATION FORM CORODATA 4/30/2025 X -- -- Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 {'cityof Carlsbad 3/17/2025 □ 3/18/2025 □ BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS # 17324376 2/27/2018 At Corodata Journal Entries JOURNAL ENTRIES FY 15-16 06/15/2016-09/21/2016 12/31/2024 ASDF-120 17324380 2/27/2018 At Corodata Journal Entries JOURNAL ENTRIES FY 16-17 07/05/2016-10/03/2016 12/31/2024 ASDF-120 17324381 2/27/2018 At Corodata Journal Entries JOURNAL ENTRIES FY 16-17 10/06/2016-12/22/2016 12/31/2024 ASDF-120 17324382 2/27/2018 At Corodata Journal Entries JOURNAL ENTRIES FY 16-17 12/27/2016-03/15/2017 12/31/2024 ASDF-120 17324383 2/27/2018 At Corodata Journal Entries JOURNAL ENTRIES FY 16-17 03/15/2017-06/15/2017 12/31/2024 ASDF-120 17324384 2/27/2018 At Corodata Journal Entries JOURNAL ENTRIES FY 16-17 06/15/2017-11/28/2017 12/31/2024 ASDF-120 6 boxes Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 Please review the attached list of boxes that are ready for destruction per the Records Retention Schedule. If there are any issues or discrepancies, please make any notes. If there are NO changes, please initial/sign each spreadsheet and return to me and we will prepare the boxes for destruction. Thank you Bridget Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 • • APPROVED By Kim Riboni at 11:08 am, Feb 19, 2025 This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: MARCH 12,2025 REQUESTING DEPARTMENT:FINANCE REQUESTER:BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________ CERTIFICATE OF DESTRUCTION?YES NO TAB BARCODES DELETED BY:_____ _______________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 17724809 Oversized Vehicle Permit Applications CY 2016- 2017 CW-105 WHEN NO LONGER NEEDED RECORDS DESTRUCTION AUTHORIZATION FORM CORODATA 4/30/2025 X -- -- Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 DATE: MARCH 12, 2025 REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. M bv-Afi& 3/1712025 3/18/2025 DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE , click in the last box in right hand earner of table and hit "tab". This will create mare {"city of Carlsbad □ □ BARCODE DATE SENT STATUS CATEGORY CONTENTS 17724809 3/19/2019 At Corodata OTHER Oversized Vehicle Permit Applications 1 Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 UPDATED TO SHOW CORRECT RRS # (SEE ATTACHED PAGES FOR PREVIOUS APPROVAL FROM JASON) DATE RANGE DESTROY DATE RRS # 2016-2017 12/31/2024 CW-105 Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS # 17724809 3/19/2019 At Corodata OTHER Oversized Vehicle Permit Applications 2016-2017 12/31/2024 1 Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 APPROVED By Jason Rosado at 10:38 am, Feb 19, 2025 Please review the attached list of boxes that are ready for destruction per the Records Retention Schedule. If there are any issues or discrepancies, please make any notes. If there are NO changes, please initial/sign each spreadsheet and return to me and we will prepare the boxes for destruction. Thank you Bridget Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 • • This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: MARCH 12,2025 REQUESTING DEPARTMENT:FINANCE REQUESTER:BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________ CERTIFICATE OF DESTRUCTION?YES NO TAB BARCODES DELETED BY:_____ _______________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 17724980 Bi-weekly Payroll 02/02/2017- 03/16/2017 ASDF-245 7 YEARS 17724981 Bi-weekly Payroll 03/30/2017- 06/08/2017 ASDF-245 7 YEARS 17724982 Bi-weekly Payroll 06/22/2017- 08/17/2017 ASDF-245 7 YEARS 17724983 Bi-weekly Payroll 08/31/2017- 10/26/2017 ASDF-245 7 YEARS 17724984 Bi-weekly Payroll 11/09/2017- 01/18/2018 ASDF-245 7 YEARS RECORDS DESTRUCTION AUTHORIZATION FORM CORODATA 4/30/2025 X -- -- Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 M bv:Ni 3/1712025 {'cityof Carlsbad □ 3/18/2025 □ Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS# 17724980 8/13/2020 AtCorodata Payroll Biweekly Payroll 02/02/2017-03/16/2017 12/31/2024 ASDF-245 17724981 8/13/2020 AtCorodata Payroll Biweekly Payroll 03/30/2017-06/08/2017 12/31/2024 ASDF-245 17724982 8/13/2020 AtCorodata Payroll Biweekly Payroll 06/22/2017-08/17/2017 12/31/2024 ASDF-245 17724983 8/13/2020 AtCorodata Payroll Biweekly Payroll 08/31/2017-10/26/2017 12/31/2024 ASDF-245 17724984 8/13/2020 AtCorodata Payroll Biweekly Payroll 11/09/2017-01/18/2018 12/31/2024 ASDF-245 5 Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 Please review the attached list of boxes that are ready for destruction per the Records Retention Schedule. • If there are any issues or discrepancies, please make any notes. • If there are NO changes, please initial/sign each spreadsheet and return to me and we will prepare the boxes for destruction. Thank you Bridget This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: MARCH 12,2025 REQUESTING DEPARTMENT:FINANCE REQUESTER:BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________ CERTIFICATE OF DESTRUCTION?YES NO TAB BARCODES DELETED BY:_____ _______________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 17324370 TOT FY 15-16 (A-H) 07/01/2016- 06/30/2017 ASDF-150 5 YEARS 17324371 TOT FY 15-16 (I-Z) 07/01/2016- 06/30/2017 ASDF-150 5 YEARS 17724817 TOT FY 16-17 (A-HAM) 07/01/2016- 06/30/2017 ASDF-150 5 YEARS 17724818 TOT FY 16-17 (HE-RIC) 07/01/2016- 06/30/2017 ASDF-150 5 YEARS 17724819 TOT FY 16-17 (RO-WES) 07/01/2016- 06/30/2017 ASDF-150 5 YEARS RECORDS DESTRUCTION AUTHORIZATION FORM CORODATA 4/30/2025 X -- -- Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 DATE: MARCH 12, 2025 REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER {"city of Carlsbad 3/17/2025 3/18/2025 DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE , click in the last box in right hand earner of table and hit "tab". This will create mare fields in the table. □ □ BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS # 17324370 2/27/2018 At Corodata TOT TOT FY 15-16 A-H 07/01/2016-06/30/2017 12/31/2024 ASDF-150 17324371 2/27/2018 At Corodata TOT TOT FY 15-16 I-Z 07/01/2016-06/30/2017 12/31/2024 ASDF-150 17724817 3/19/2019 At Corodata TOT TOT Files - FY 16-17; A - HAM 07/01/2016-06/30/2017 12/31/2024 ASDF-150 17724818 3/19/2019 At Corodata TOT TOT Files - FY 16-17; HE - RIC 07/01/2016-06/30/2017 12/31/2024 ASDF-150 17724819 3/19/2019 At Corodata TOT TOT Files - FY 16-17; RO - WES 07/01/2016-06/30/2017 12/31/2024 ASDF-150 5 Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 APPROVED By Jason Rosado at 10:39 am, Feb 19, 2025 Please review the attached list of boxes that are ready for destruction per the Records Retention Schedule. If there are any issues or discrepancies, please make any notes. If there are NO changes, please initial/sign each spreadsheet and return to me and we will prepare the boxes for destruction. Thank you Bridget Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 • • This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: MARCH 12,2025 REQUESTING DEPARTMENT:FINANCE REQUESTER:BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________ CERTIFICATE OF DESTRUCTION?YES NO TAB BARCODES DELETED BY:_____ _______________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) -------> SEE ATTACHED SPREADSHEET <------- ASDF-180 5 years 9 boxes RECORDS DESTRUCTION AUTHORIZATION FORM CORODATA 4/30/2025 -- -- X Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 DATE: MARCH 12, 2025 REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. M brAfi& 3/1712025 3/18/2025 DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE Utility Billing - 1 , click in the last box in right hand earner af table and hit "tab". This will create mare fields in the {"city of Carlsbad □ □ BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS # 17324341 11/16/2017 At Corodata Utility Billing Billing Journals-Payments 01/01/2017-01/26/2017 12/31/2024 ASDF-120 17324342 11/16/2017 At Corodata Utility Billing Billing Journals-Payments 01/26/2017-02/17/2017 12/31/2024 ASDF-120 17324343 11/16/2017 At Corodata Utility Billing Billing Journals-Payments 02/21/2017-03/15/2017 12/31/2024 ASDF-120 17324344 11/16/2017 At Corodata Utility Billing Billing Journals-Payments 03/17/2017-04/09/2017 12/31/2024 ASDF-120 17324345 11/16/2017 At Corodata Utility Billing Billing Journals-Payments 04/09/2017-04/28/2017 12/31/2024 ASDF-120 17324346 11/16/2017 At Corodata Utility Billing Billing Journals-Payments 05/01/2017-05/24/2017 12/31/2024 ASDF-120 17324347 11/16/2017 At Corodata Utility Billing Billing Journals-Payments 05/25/2017-06/19/2017 12/31/2024 ASDF-120 17324348 11/16/2017 At Corodata Utility Billing Billing Journals-Payments 06/19/2017-06/30/2017 12/31/2024 ASDF-120 17324405 4/18/2018 At Corodata Utility Billing Payment Processing 07/03/2017-07/26/2017 12/31/2024 ASDF-120 17324406 4/18/2018 At Corodata Utility Billing Payment Processing 07/26/2017-08/16/2017 12/31/2024 ASDF-120 17324407 4/18/2018 At Corodata Utility Billing Payment Processing 08/16/2017-09/12/2017 12/31/2024 ASDF-120 17324408 4/18/2018 At Corodata Utility Billing Payment Processing 09/12/2017-10/04/2017 12/31/2024 ASDF-120 17324409 4/18/2018 At Corodata Utility Billing Payment Processing 10/04/2017-10/24/2017 12/31/2024 ASDF-120 17324410 4/18/2018 At Corodata Utility Billing Payment Processing 10/24/2017-11/16/2017 12/31/2024 ASDF-120 17324411 4/18/2018 At Corodata Utility Billing Payment Processing 11/16/2017-12/11/2017 12/31/2024 ASDF-120 17324412 4/18/2018 At Corodata Utility Billing Payment Processing 12/11/2017-12/31/2017 12/31/2024 ASDF-120 17324414 4/18/2018 At Corodata Utility Billing Billing and Adjustment Processing 10/01/2016-12/31/2016 12/31/2024 ASDF-120 17324415 4/18/2018 At Corodata Utility Billing Billing and Adjustment Processing 01/01/2017-03/31/2017 12/31/2024 ASDF-120 17324416 4/18/2018 At Corodata Utility Billing Billing and Adjustment Processing 04/01/2017-06/30/2017 12/31/2024 ASDF-120 19 boxes Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 APPROVED By Jason Rosado at 10:31 am, Feb 19, 2025 Please review the attached list of boxes that are ready for destruction per the Records Retention Schedule. If there are any issues or discrepancies, please make any notes. If there are NO changes, please initial/sign each spreadsheet and return to me and we will prepare the boxes for destruction. Thank you Bridget Docusign Envelope ID: 290E1980-BA8A-4079-B28D-09CAB30C8326 • • CERTIFICATE OF DESTRUCTION & RECYCLING This Certificate is presented to: CITY OF CARLSBAD FINANCE DEPARTMENT Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not inventory, record or track any information contained within or related to the Material. Account #(s) Destroy Month Work Order(s) Quantity/Item 015964 4/30/2025 01432938 113 * Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Workorder(s). SSAE16 Type II Audit Completed • HIP~ Gllllllllam