HomeMy WebLinkAbout2025-05-28; Library Board of Trustees; 02; FY 2025-26 Library Budget Submittal and Letter of ConcurrenceMeeting Date: May 28, 2025
To: Library Board of Trustees
From: Fiona Everett, Senior Management Analyst
Staff Contact: Fiona Everett, Senior Management Analyst
fiona.everett@carlsbadca.gov, 442-339-2014
Subject: FY 2025-26 Library Budget Submittal and Letter of Concurrence
District: All
Recommended Action
Receive a report on the fiscal year 2025-26 library budget submittal and vote to accept a letter
of concurrence to be sent to City Council via memo.
Executive Summary
On Jan. 22, 2025, the Library Board of Trustees received a presentation summarizing city
direction on preparation of the fiscal year 2025-26 budget. At the April 23, 2025, meeting, the
Library Board of Trustees received an update on the resulting library budget submission. At this
meeting, staff will share City Council direction following the preliminary budget presentation on
May 20, 2025.
Explanation & Analysis
Pursuant to Carlsbad Municipal Code Section 2.16.060, the Library Board of Trustees “…may
make recommendations to the city council and advise the city council in matters pertaining
to…the amounts of monies required to operate the library.” By proper motion and vote the
Library Board will determine its support of the fiscal year 2025-26 library budget submission
and will draft a memo to City Council confirming the decision (Exhibit 1).
Staff will assist the Library Board in finalizing a memo to City Council confirming the Trustees’
vote whether to support the library’s fiscal year 2025-26 budget submission.
Fiscal Analysis
No financial impact.
Next Steps
Staff will send the Library Board’s memo to City Council.
LIBRARY BOARD OF TRUSTEES
May 28, 2025 Item #2 Page 1 of 3
Environmental Evaluation
The proposed action is not a “project” as defined by CEQA Section 21065 and CEQA Guidelines
Section 15378(b)(5) and does not require environment review under CEQA Guidelines Section
15060(c)(3) and 15061(b)(3), because the proposed action to report on the FY 2025-26 budget is
an organizational or administrative government activity that does not involve any commitment
to any specific project which may result in a potentially significant physical impact on the
environment. Any subsequent action or direction stemming from the proposed action may
require preparation of an environmental document in accordance with CEQA or CEQA Guidelines.
Exhibits
1.Letter of Concurrence from the Library Board of Trustees to City Council
May 28, 2025 Item #2 Page 2 of 3
Exhibit 1
Library & Cultural Arts Department
1775 Dove Lane Carlsbad, CA 92011 442-339-2011 t
May 28, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Library Board of Trustees
SUPPORT OF LIBRARY STAFF BUDGET RECOMMENDATIONS FOR FISCAL YEAR 2025-26
On Jan. 22, 2025, the Library Board of Trustees received a presentation summarizing city
direction on preparation of the fiscal year 2025-26 budget. At the April 23, 2025 meeting, the
Library Board of Trustees received an update on the resulting library budget submission. At the
May 28, 2025 meeting, staff shared City Council direction following the preliminary budget
presentation on May 20, 2025.
Pursuant to Carlsbad Municipal Code Section 2.16.060, the Library Board of Trustees “…may
make recommendations to the city council and advise the city council in matters pertaining
to…the amounts of monies required to operate the library.” At this meeting, by proper motion
and vote, the Library Board of Trustees determined that it supports staff’s budget submission.
Respectfully,
LIBRARY BOARD OF TRUSTEES
William Sheffler, Chair Laurel Moran, Vice Chair
Gina McBride Katrina Waidelich Dr. Larry Laufer
SS: fe
cc: Geoff Patnoe, City Manager
Cindie McMahon, City Attorney
Sheila Cobian, Assistant City Manager
Gary Barberio, Deputy City Manager
May 28, 2025 Item #2 Page 3 of 3
Fiscal Year 2025-26 Budget Concurrence
Fiona Everett, Senior Management Analyst
Library & Cultural Arts Department
May 28, 2025
TODAY’S PRESENTATION
•Department Budget Submission and
Preliminary Decisions
•Recommended Action: Library Board
Concurrence with Library Budget Submission
ITEM 2: FY 2025-26 BUDGET
2 2
3
REQUESTED BUDGET SUMMARY
ITEM 2: FY 2025-26 BUDGET
Description Amount
FY2026 M&O Base Budget $2,037,394
Budget Request: Personnel $266,123
Budget Request: M&O $194,862
Total Requests $460,985
4
REQUESTED PERSONNEL
Description Full Time Part Time
FY2026 Base Personnel 51 53.77
Proposed changes 2 *1.50
FY2026 Requested
Personnel
53 55.27
TOTAL COST: $266,123
*REQUESTING THREE INTERNS FOR ONE-YEAR.
ITEM 2: FY 2025-26 BUDGET
PERSONNEL REQUESTS
•Reinstate – positions cut in FY 2024-25
•FT Production Technician
•FT Genealogy & Carlsbad History
Librarian
•Three interns
•Digital Initiatives
•Genealogy & Carlsbad History
•Production Technician
5
ITEM 2: FY 2025-26 BUDGET
6
REQUESTED MAINTENANCE & OPERATIONS
ITEM 2: FY 2025-26 BUDGET
Description Amount
FY2026 Base M&O $2,037,394
Budget Requests $194,862
FY2026 Requested M&O $2,232,256
M&O REQUESTS
•Training – additional $25,000
•Heat & Light - additional $154,431
•Water – additional $15,732
7
ITEM 2: FY 2025-26 BUDGET
8
REQUESTED SPECIAL REVENUE BUDGET
ITEM 2: FY 2025-26 BUDGET
Description Amount
FY2025 Adopted Budget $540,100
Adjustments 117,095
FY2026 Base Budget $657,195
9
PRELIMINARY BUDGET DECISIONS: PERSONNEL
ITEM 2: FY 2025-26 BUDGET
•FT Production Technician
•2.07 Parttime FTE to support Schulman
programming ($111,026)
•Overtime for Sunday hours ($90,000)
•FT Genealogy & Carlsbad History Librarian
•Interns
•Digital Initiatives
•Genealogy & Carlsbad History
•Production Technician
10
PRELIMINARY BUDGET DECISIONS: M&O
ITEM 2: FY 2025-26 BUDGET
•Additional Training ($25,000)
•Utilities: Heat/Light ($154,130)
•Utilities: Water ($15,732)
11
PRIORITIES FOR FY 2025-26
•Sunday hours
•Return of full programming to Schulman Auditorium
•Expanded training, professional development
•Design for Library Learning Center first floor
•Arts & Culture Master Plan
ITEM 2: FY 2025-26 BUDGET
NEXT STEPS
Date
MAY 20
Budget Presentation
to City Council
JULY 1
New Fiscal
Year Begins
JUNE 17
City Council Adopts
FY 2025-26 Budget
MAY 28
•Library Board of
Trustees Meeting
•Vote: Concurrence
with Proposed Budget
12
MAY 22
Citizen Budget
Q&A
ITEM 2: FY 2025-26 BUDGET
12
RECOMMENDED ACTION
By proper motion and vote the Library Board of
Trustees will determine its support of the fiscal
year 2025-26 library budget submission and
will draft a memo to City Council confirming
the decision.
13
ITEM 2: FY 2025-26 BUDGET
13