HomeMy WebLinkAboutCarlsbad Playhouse; 2025-07-17; PSALCA-25011CA1
PSALCA-25011CA
FISCAL YEAR 2025-26 GRANT AGREEMENT FOR
CARLSBAD PLAYHOUSE
This agreement is made on the day of ____________, 2025, by Carlsbad Playhouse,
hereinafter referred to as “Grantee,” and the City of Carlsbad, a municipal corporation, hereinafter
referred to as “City” (the “Agreement”). City, as Grantor, agrees to provide Grantee the Grant funds
awarded to Grantee during the Fiscal Year 2025-26 Community Arts Grants Program in an amount not to
exceed Four-thousand seventy-six dollars and twenty-five cents ($4,076.25) (“Grant”). The purpose of the
Grant is to provide funds to Grantee for the project outlined in the Agreement Scope (“Agreement
Scope”).
Project Title: Carlsbad Playreaders Performance Series 2025-26
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Sept. 2, 2026. The term of this Agreement may be extended by mutual written agreement
of the parties. The parties will prepare a written amendment indicating the effective date and length of
extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2025-26 Community Arts Grants
Guidelines, all grant funds are eligible to be used from Sept. 2, 2025 through Sept. 2, 2026. Any
extension of fund use must be requested in writing at least 30 days prior to the end of the
Agreement or sooner to allow time for written amendment and approval in writing by City.
Extension of Community Arts Grants 2025-26 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants
Fiscal Year 2026-27 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year
2025-26 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs,
attached hereto as Exhibit “A.”
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits, as specified in the fiscal year
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2025-26 Community Arts Grants Guidelines.
c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f. Grantee shall acknowledge the City’s Scope of Grant consistent with the Fiscal Year 2025-26
Community Arts Grants Guidelines, attached hereto as Exhibit “A.”
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to
return to the City the amount requested by the City, up to and including an amount equivalent to the full
Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for
return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In
such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred
shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to
complete all events or requirements of the Scope of Grant, Grantee may be required to return up to the
full amount of the award or a prorated amount based on the percentage of the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2025-26 Community Arts
Grants Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Oct. 2, 2026, whichever is
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earlier.
c. Noncompliance: Grantees in noncompliance with the above reporting requirements agree to
return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee
is found to be in noncompliance, Grantee agrees that for the year immediately following a
determination of noncompliance, Grantee shall be ineligible to receive any new grants from
the City.
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under This agreement may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified,
or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any project changes must continue to adhere to the City’s Fiscal Year 2025-26 Community Arts
Grants Guidelines as defined in Exhibit “A.”
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days
of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
Grantee’s budget: income, expenses, or line-item designations, included in the Agreement
Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before Oct. 2, 2026.
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11. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state, and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any
clients, prospective clients, employees, prospective employees, contractors, or prospective contractors
on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected
classification.
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
Carlsbad Playhouse City of Carlsbad
Attn: Tom Brault Library & Cultural Arts Director Suzanne Smithson
4567 Blackwell Road 1775 Dove Lane
Oceanside, CA 92056 Carlsbad, CA 92011
Email: tombrault@hotmail.com suzanne.smithson@carlsbadca.gov
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE. The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document duly executed by an
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California regardless of conflict of laws principles. Venue, in the event of a dispute, shall be in the North
San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of This agreement which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands and is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of This agreement and that the decision to seek advice of counsel is
the sole responsibility of Grantee. The Parties negotiated this Agreement with the opportunity to receive
the aid of counsel and, accordingly, intend this Agreement to be construed fairly, according to its terms,
in plain English, without constructive presumptions against the drafting Party.
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19. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
WILLIAM DERN, Chief Executive Officer
(Print name/Title)
wderndds@gmail.com
(Email address) ATTEST:
For SHERRY FREISINGER, City Clerk
(Date)
**By:
(2nd signature here)
Morgen Fry, Assistant City Clerk
THOMAS BRAULT, Chief Financial Officer
(Print name/Title)
tombrault@hotmail.com
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By: ____________________________
Deputy City Attorney
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EXHIBIT “A”
SCOPE OF GRANT
The Arts Commission met and approved the grant awards on May 1, 2025, indicating funding is in
accordance with the Final 2025-26 Funding Plan.
Grant Support Documents
Required
• Fiscal Year 2025-26 Community Arts Grants Guidelines
• Completed Community Arts Grants 2025-26 Application
Optional, As Needed
• Community Arts Grants 2025-26 – Project Budget Information
• Community Arts Grants 2025-26 – Revised Project Form
• Community Arts Grants 2025-26 – Revised Project Budget Information
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FISCAL YEAR 2025-26
COMMUNITY ARTS GRANTS GUIDELINES
WELCOME
The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic,
creative and cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages
funding programs to provide financial support to organizations, schools and individuals for various projects through a
competitive application and review process. These projects benefit the community through an array of activities for schools,
artists and organizations. The Community Arts Grants program was identified for continued and increasing support by the
Carlsbad City Council through the 2018 Arts & Culture Master Plan.
The City of Carlsbad’s Community Arts Grants program supports quality arts and cultural programming that promotes the
representation and participation of diverse groups of individuals, including and not limited to people of differing abilities,
class, generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations, or veteran status.
Our mission supports the following values:
• Provide inclusive opportunities for arts & culture experiences for Carlsbad students and residents
reducing/eliminating barriers for participation.
• Provide arts education and lifelong learning opportunities for all ages.
• Support local and regional arts organizations as an important component of the economy and quality of life in
Carlsbad and North San Diego County.
• Support arts education in schools and through affiliated organizations.
• Develop and support organizational strength and capacity of Carlsbad arts organizations.
• Encourage new and emerging artists, arts organizations and programs in Carlsbad, CA.
• Celebrate Carlsbad as an exciting, vibrant and creative destination for residents and visitors alike.
• Acknowledge indigenous land and cultural awareness in the Carlsbad community.
FISCAL YEAR 2025-26 OVERVIEW
The updated FY 2025-26 guidelines reflect national grantmaking trends and best practices and support funding for artists and
arts organizations in Carlsbad and surrounding areas. Guidelines were approved by the City of Carlsbad’s Arts Commission on
Dec. 5, 2024.
Total funding available for the FY 2025-26 cycle is $117,128. All final reports are due within 30 days of the completion of the
event or Oct. 2, 2026, whichever comes first. The first 80% of all awarded funds will be disbursed after agreements are
executed and by the Sept. 2, 2025, grant start date; the final 20% once the final report and budget are submitted and
approved.
HEALTH AND SAFETY
Grantees are asked to remain vigilant and informed of health and safety requirements, including mandated protocols as
outlined by state, county, local or other governmental bodies always. Failure to do so may result in cancellation of the
agreement and grant funds.
Important dates for the FY 2025-26 grant cycle application are as follows:
• Applications open: Monday, Feb. 10, 2025
• Applications due: Monday, Mar. 17, 2025
• Arts Commission Funding Plan review & approval: Thursday, May 1, 2025, subject to change
• Funding Cycle begins Tuesday, Sept. 2, 2025
• All projects must be completed by Wednesday, Sept. 2, 2026
• Applications can be accessed online.
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UPDATES FOR THIS YEAR
• Professional artist or outside consultant: All proposed arts projects must involve a professional artist or outside
consultant in lieu of or in addition to the applicant/teacher. Example, professional graphic artist, choreographer, etc.
from outside of the project site. SEE EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
• NOTE: Educational Institutions Application Limit: There is a cap on the number of applications for Educational
Institutions (Arts in Schools) of (3) three grants per school site. For detailed requirements, please refer to the Arts in
Schools Requirements section.
ELIGIBILITY FOR ALL APPLICANTS; IMPORTANT: READ CAREFULLY
All applicants, including fiscal agents and school-affiliated groups, must comply with the following:
• Nonprofit Status: Applicants must be recognized as nonprofit, tax-exempt organizations by the Internal Revenue
Service (IRS) or the California State Franchise Tax Board. A complete Statement of Information should be on file with
the California Secretary of State. This statement should be filed within the first 90 days of incorporation and updated
in accordance with state law.
• Tax Identification: Applicants must provide their Federal Employer Identification Number (FEIN) from the IRS.
Information will be checked through GuideStar’s Charity Check.
• PLEASE NOTE: all organizations, including schools, must submit the names and contact information for the authorized
signatories. Applications that do not identify the correct signatories for an organization or school will not be accepted.
• Specific exemptions for Educational Institutions: Educational institutions are exempt from the need for tax-exempt
status under Section 501(c)(3) but are still eligible to apply.
• Partnership Projects: For projects involving partnerships, only one application is allowed. If a school partners with an
arts organization or artist, a signed agreement between the parties is required, with the school as the lead applicant.
APPLICATION PROCESS
When applying, organizations must ensure the following:
• Proof of nonprofit status: Provide evidence of nonprofit status or details of a fiscal agent.
• Statement of Information: Submit a current California Statement of Information reflecting Active Status, along with a
list of Authorized Signatories, their signing authority, and the type of authority (individual or joint).
GUIDELINE APPENDICES
• Appendix 1 – Frequently Asked Questions (FAQ’s)
• Appendix 2 – Ineligible Organizations and Activities
FISCAL YEAR 2025-26 FUNDING CATEGORIES
Funding is structured by the classification of each organization, then according to available categories. Applicants may only
apply to one category per grant cycle:
• Arts Organizations or Fiscal Agents of Organizations - $7,500 maximum award per grant
• Emerging Arts Organizations - $5,000 maximum award per grant
• Educational Institutions and Affiliated Groups (Arts in Schools) - $3,500 maximum award per grant. Three (3) grants
maximum per school site per year.
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ARTS ORGANIZATIONS
• Arts organizations must be registered 501(c)(3) nonprofit organizations for at least three years as of Jan. 1, 2025.
• Applicants may only submit one (1) application per funding cycle and cannot apply to multiple categories.
• Arts organizations grants - $7,500 maximum award per grant.
• All arts projects require the participation of a professional artist or an outside subject matter expert.
• Arts projects will be defined as programs, activities, and events primarily designed to be arts focused. These projects may
be presented in person, or virtually if any government issued health mandates are in effect.
• Arts project grants awards must be used for specific art project support and cannot be used for general operating support.
EMERGING ARTS ORGANIZATIONS
• Emerging arts organization must be based in Carlsbad, CA.
• These grants are for smaller nonprofit organizations that are relatively new to the nonprofit community.
• Emerging arts organizations - $5,000 maximum award per grant.
• Must have a nonprofit 501(c)(3) status of three (3) years or less.
o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit: possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain nonprofit status.
o Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent.
o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee of no more than
10% of the amount awarded to the applicant.
• Projects must take place in Carlsbad, CA and be accessible to the public, and benefit the community of Carlsbad.
• Projects must be representative of at least one of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts that utilize sustainable or recycled materials
FISCAL AGENT REQUIREMENTS
o Individuals or organizations in the process of applying for nonprofit status may apply through a fiscal agent.
o Any partnership between an individual, educational institution or organization must include a letter of agreement from
the partnering entities.
o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee of no more than
10% of the amount awarded to the applicant.
o Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants for their organization.
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
• Arts in Schools requests are only available to nonprofit schools or school-affiliated groups in Carlsbad, CA.
• Arts in Schools are defined as programs, activities, and events that are primarily designed to be arts focused.
• Arts in Schools grants - $3,500 maximum award per grant with a maximum of three (3) grants per school site per year.
• Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a
maximum of three (3) grant applications from the categories below. See FAQ’s for further information on acceptable
categories:
o Performing arts
o Visual arts
o Nontraditional arts, such as culinary, digital, creative writing, etc.
o STEAM projects with a focus on the arts
o Arts initiatives focused on arts careers and development of arts skills. Can include arts management, non-performance
skills such as design, costuming, stagecraft, career talks or coaching by subject matter experts
o All three (3) submissions cannot be from a single art form within a category. (e.g. three dance projects in performing
arts)
• In-school grant projects utilizing teaching artists as part of the grant may not use a full-time hourly or salaried employee(s)
of the respective school district to lead activities, performances, or projects; however, they may utilize teaching artists
employed by other school districts.
o Out-of-school programs utilizing teaching artists as part of the grant may utilize teaching artists that are employed by
any school district.
• All partnerships must include a signed letter of agreement from the partnering entities.
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APPLICANT INFORMATION
FY 2025-26 Grant Cycle Schedule
Feb. 10, 2025 Applications Open
Feb. 18, 2025 Applicant Workshop virtual.
Feb. 18 - Feb. 28, 2025 Technical assistance meetings available by appointment
Mar. 17, 2025 Application Deadline: applications must be submitted electronically to City by 11:59 p.m.
Mar. 24 – Apr. 21, 2025 Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists,
arts professionals, and educators
May 1, 2025 Funding plan presented to Arts Commission for review and approval
May 12- June 30, 2025 Begin email notifications to Grantees of award and City create and route DocuSign agreements for
electronic signatures.
Sept. 2, 2025 Project/activity period opens.
Sept. 2, 2026 Project/activity period closes.
Oct. 2, 2026 All FY 2025-26 Final Reports are due. Grantees complete a Final Report within 30 days of the program
end date or by Oct. 2, 2026, whichever comes first.
APPLICANT WORKSHOPS AND ONE-ON-ONE APPOINTMENTS
Application information and links, including online tutorials, will be available on the Community Arts Grants application portal. The
following resources will be available for applicants in the fiscal year 2025-26 cycle:
• The applicant workshop will include a general overview of the grant process, application and procedures. New applicants
are required to attend.
• Technical Assistance Meetings – Applicants may schedule a 30-minute appointment with grant program staff to answer
questions about the process, application or other topics. These appointments will be dependent on staff capacity and
availability. Applicants are required to attend the Applicant Workshop prior to the appointment. To schedule a one-on-one appointment, please call Cultural Arts office at 442-339-2090 or email Arts@carlsbadca.gov
• Please note that staff will review applications for effective and impactful delivery of information and ensure completeness
and clarity of the information supplied. Staff will not provide feedback on content, programming, or other project details.
PANEL REVIEW AND SCORING OF APPLICATIONS
Submitted applications are reviewed and scored by a virtual peer panel of local and regional artists, arts professionals, and
educators. The panelists’ scoring will inform a funding plan for review and final approval by the Carlsbad Arts Commission. SCORING RUBRIC FOR ALL CATEGORIES (EXCEPT EMERGING ARTISTS)
Application scores will be based on the following criteria aligned with the Community Arts Grants mission. Panelists will be asked to
undertake the following scoring recommendations and directives:
• Panelists will score applications on how closely the project(s) achieve the goals of the respective grant category.
• Panelists may be asked to convene to discuss the application’s merits.
• Award amounts are determined via a formula that takes into consideration the total amount of available funds, the average
scores of the applicants, and an assigned percentage based on those scores.
The scoring of applications will be based on the following criteria, with a maximum score of 50 points. The provided examples are for
informational purposes only and are not meant to be exhaustive:
• Quality of Program(s) (10 points)
o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents.
o Provide arts education and lifelong learning opportunities for all ages.
• Community Impact (30 points)
o Celebrate and promote Carlsbad as an exciting, vibrant, and creative destination for our community, students, as well
as visitors and tourists throughout the world.
o Support local and regional arts and cultural organizations as an important component of the economy and quality of
life in Carlsbad and North San Diego County.
o Accessibility of program for participants and audience members, including economic limitations under the Americans
with Disabilities Act.
• Encouragement of programs that promote the representation and participation of diverse groups of individuals, including
and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or
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spiritual beliefs, sexual orientations and veteran status.
• Organizational Capacity (10 points)
o Provide evidence of organizational strength and capacity to support the scope of the project/activity.
OTHER REVIEW AND SCORING INFORMATION
• Cultural Arts Office staff will review applications after the deadline.
• Applications deemed eligible will be forwarded to scoring panelists and reviewed within the context of the project or
program as outlined in the application.
• Incomplete applications, or applications with incorrect information, will be deemed ineligible.
AGREEMENT REQUIREMENTS FOR GRANTEES
Upon approval of your application:
• Legal Agreement with the City of Carlsbad: To proceed with your project, you must first enter into a legal agreement with
the City of Carlsbad. City will route the agreement using DocuSign to obtain secure electronic signatures, and the
commencement of your project is contingent upon the execution of this agreement.
• Non-Profit Corporation Signing Authorities: All agreements MUST be signed by two officers listed on the Statement of
Information filed with the California Secretary of State for your organization (or as listed on the most recent board roster).
These officers should be those who are authorized to enter into legally binding agreements on behalf of your organization,
such as CEO, CFO, Treasurer, Secretary.
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal
empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of Information at this
website: Search | California Secretary of State. Further documentation of signature authorization will be requested if the most
recent Statement of Information has not been filed.
Specific Entity Requirements:
o Fiscal Agents: The agreement must be signed by two officers from the fiscal agent’s organization, as per organization’s
Statement of Information.
o Educational Institutions: A Signature Delegation Form must be completed by the school principal and a district
representative (e.g., Assistant Superintendent).
o School-Affiliated Groups (i.e., school booster groups): Follow the same signature requirements as nonprofit
organizations.
IMPORTANT NOTE: Applicants who have been granted funding in previous cycles must meet all requirements from those past
agreements before they are eligible to receive a new agreement for the FY 2025-26 cycle.
FINANCIAL MANAGEMENT
Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and
revenues acquired under the respective grant program. Grantees should be able to provide upon request:
• Accurate, current and complete disclosure of revenue and expenses for the project.
• Records that adequately identify the sources and application of funds for grant sponsored activities.
• Accounting records supported by source documentation – invoices, receipts, bank statements, etc.
• All awardees must provide documents within thirty (30) days of receipt of request. This includes but is not limited to,
agreements, revised project forms, final reports, and financial accounting.
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PUBLIC ACKNOWLEDGEMENT
• Grant recipients must acknowledge the Cultural Arts Office for its support of the project in printed, electronic and/or
broadcast promotions.
• The following acknowledgment along with a City of Carlsbad Cultural Arts logo must appear on all printed and electronic
materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.” This logo and guidelines for
acknowledgment are available on the Community Arts Grants webpage or upon request.
• Grantees who fail to provide public acknowledgment may be denied future project funding.
PROMOTION BY CITY
• Grantees are required to keep the Cultural Arts Office informed of all program dates and times.
• If the grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement.
All participation in promotion through the city’s social media channels and other outlets, is subject to staff review, editing
and approval prior to promotion.
• Grantees are encouraged and expected to:
o Give notifications and invitations to the Cultural Arts Office staff that will be extended to the Carlsbad Arts Commission
at least two (2) weeks in advance of program.
o Extensively promote funded events and projects with appropriate verbiage as indicated in “Public Acknowledgement”
stipulated above.
FINAL REPORTS, SITE VISITS AND PROGRAM ATTENDANCE
The Cultural Arts staff may monitor grant projects during the grant cycle, including potential site visits. The reports of these visits will
be included in grant application files and may provide a basis for evaluation of future requests.
Grantees will have an option to replace digitally submitted final reports with in-person site visits and/or interviews. Pending any
health and safety mandates and protocols as outlined by state, county, local or other governmental bodies, these site visits/
interviews may be conducted by Cultural Arts staff and/or Arts Commissioner(s), as available, and appropriate to each grant.
Grantees may still opt to submit on-line final reports in consultation with staff. In all cases, grantees will still be required to submit
final budget forms digitally for staff review and approval.
All final reports are due within thirty (30) days of the completion of the event or Oct. 2, 2026, whichever comes first, to receive the
final award payment. Excessively late submission of a final report may result in action taken per contract.
ASSISTANCE
Cultural Arts Office staff are always available to assist applicants. Please contact Cultural Arts office at 442-339-2090 or email
Arts@carlsbadca.gov.
POLICIES
• Once submitted, applications may be moved into a different category at the discretion of Cultural Arts staff. Notification will
be made to the applicant.
• The City of Carlsbad reserves the right to limit funding amounts to any applicant, regardless of eligibility or panel score,
based on fiscal year limitations.
• Cultural Arts Office staff actively review and evaluate all aspects of the funding program and process. Updates may occur
throughout the funding calendar. Cultural Arts staff will provide information on program updates, to all grantees when they
are implemented.
• Any significant changes or amendments by the grantee to approved projects must be submitted in writing to the Cultural
Arts Office by the grantee before any grant funds are used, and before the execution of any altered activity. This includes,
but is not limited to, changes in purpose, scope, services, target audiences, intended timeline, personnel, location, date,
activities, or budget. This requirement will be included in the agreement.
• The Cultural Arts Office reserves the right to review, cancel or reallocate project funds significantly altered or shifted from
stated goals in the original approved application and/or revised project form. Canceled funds must be returned to the
Cultural Arts Office within thirty (30) days of written notification.
• No two (2) entities (organization or school/affiliated groups) may apply for funding for the same project.
• Applicants may only apply to one (1) category per funding cycle.
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OTHER INFORMATION
Carlsbad Arts Commission Meetings:
Carlsbad Arts Commission meetings are public, and information is available on the city website. A meeting is scheduled for
May 1, 2025, to approve the FY 2025-26 Community Arts Grants Funding Plan. For more information about the duties of the
Carlsbad Arts Commission and its meetings, visit the Arts Commission webpage.
HOW TO APPLY
Application
All applications must be submitted online. The application is comprised of approximately five (5) main sections, some of which
include long-answer sections and attachments. The application is available at the Community Arts Grants webpage.
• Organization Information: An updated Statement of Information and approved signatories must be submitted for
applications to be accepted.
• Project Information and Narrative
• Project Support Information
• Budget: A budget form and sample can be found at the Community Arts Grants webpage.
• Signatory Information as described in the section titled “Agreement Requirements for Grantees.”
APPENDIX 1: COMMUNITY ARTS GRANTS FAQ’S
Are there any organizations that are ineligible to receive Community Arts Grant funding?
Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This includes for-profit
schools and businesses.
Can I apply to more than one category?
No. Unlike previous grant cycles, artists and organizations may only apply to one (1) category per fiscal year grant cycle.
What projects are eligible for the Emerging Arts Organization category?
Projects must be representative of at least one of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts using sustainable or recycled materials
o Ethnic or indigenous art forms
o Digital art forms such as film, animation, etc.
What arts organizations qualify to apply in the Emerging Arts Organization category?
• Arts Organization must be based in Carlsbad.
• Must have a nonprofit 501(c)(3) status of three (3) years or less:
• If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain a nonprofit status.
• Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent.
Is attendance required for the workshops and information sessions?
Workshop attendance or technical assistance meeting is required for all new applicants and those applying in the Emerging Arts
Organization category. Workshop attendance or technical assistance meetings by returning awardees is highly recommended as an
opportunity for staff to guide and assist applicants in the FY 2025-26 Community Arts Grants application process.
How are final awards decided?
All award amount decisions consider the total amount of funding available, scores from panelists, and the request from the applying
entity. After panelists score, Cultural Arts staff will create a funding plan based on these factors, which is forwarded to the Arts
Commission for final approval.
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Can one school site apply for multiple educational institutions (or Arts in Schools) grants?
Yes. Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a maximum of
three (3) grant applications per educational institution amongst the list below; all three (3) submissions cannot be from a single
medium.
Examples of acceptable mediums:
• Performing arts
• Visual arts
• Nontraditional arts, such as culinary, digital, creative writing, etc.
• STEAM projects with a focus on the arts
• Arts initiatives focused on arts careers and development of arts skills. Can include arts management, non-performance skills
such as design, costuming, stagecraft, career talks or coaching by subject matter experts
• All three (3) submissions cannot be from a single art form within a category. (e.g. three dance projects in performing arts)
APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES
The City of Carlsbad will NOT award Community Arts Grants to:
• For-profit organizations, schools, and businesses.
• Organizations and/or affiliates that are directly or indirectly participating in, or intervening in, any political campaign on
behalf of (or in opposition to) any candidate for public office.
• Governmental agencies or public authorities.
• Applicants that have a “delinquent” status with the Community Arts Grants funding programs.
• Retroactive funding for completed activities.
• Religious and/or sectarian programming or any programming and/or services solely for the promotion of or consumption by
a specific religious order and/or sect.
• Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period.
• Capital expenditures, including construction, renovation, or purchase of real property.
• Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity.
• Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring
organization’s programs or services.
• Support groups and/or nonprofit organizations supporting city departments or facilities.
• General operating costs, including costs associated with the start-up of a new organization.
• Applications to reduce existing deficits.
Funding may NOT be used for:
• Fundraising expenses.
• Consultants who are members of an applicant’s staff or board.
• Political campaigns or lobbying activities.
• Payments to students.
• Endowments or endowment campaigns.
• Scholarships, fellowships or tuition assistance.
• Costs incurred before the start of the funded project or outside the funding period.
• Project or activities outside the City of Carlsbad limits.
• Entry fees for competitions or sponsorship fees.
• Pageants, fund-raising events, or hospitality costs.
• Private foundations or other re-granting organizations.
• Religious or doctrinal purposes, although faith-based organizations may apply for program support.
• Publication of manuscripts or compositions not created as part of a grant-supported project.
• Purchase of monetary awards, cash prizes, contributions, or donations.
• Professional development for staff and board members.
• Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic
or professional degree.
• Creation of textbooks.
• Ongoing, recurring administrative expenses.
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Carlsbad Playreaders Performance Series 2025-26
Fiscal Year 2025-26: Arts Projects for Arts
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Carlsbad Playhouse
Bill Dern
4567 Blackwell Road
Oceanside, CA 92056
thecarlsbadplayreaders@gmail.com
O: 760-583-4437
Tom Brault
4567 Blackwell Road
Oceanside, CA 92056
tombrault@hotmail.com
O: 760-583-4437
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Application Form
Application Verification
Application Type Verification:*
This application is for Arts Organizations applying for the Arts Project category. If you are looking for other
funding opportunities, please click on the "Apply" button in the blue bar on the top of this screen.
Applicants may only submit one application per category per funding cycle.
I verify that this is the application for the Arts Projects for Arts Organizations category.
Guidelines & Eligibility Requirements Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and the eligibility requirements.
Fiscal Sponsor Role
As an Arts Organization, would you be interested in acting as a Fiscal Sponsor for individual artists to apply for
future Community Arts Grants? This would not impact your own organization's ability to apply for funding. If you
check yes, Cultural Arts Office staff will reach out with more information. We appreciate your support of individual
artists! (OPTIONAL)
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
•Arts Organizations must be registered 501(c)(3) nonprofit organizations established for at least 3 years as
of January 1, 2025
•Applicants may only submit one application per funding cycle and cannot apply to multiple categories
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Past Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
Yes
Are you an individual artist applying through a fiscal agent?*
No
Primary Organization Name
Name as shown on an IRS letter of determination.
Carlsbad Playhouse
DBA (if applicable)
Carlsbad Playreaders
Organization Website
https://carlsbadplayreaders.com/
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here. If you are an individual artist,
use this section to give us an idea of your mission/vision as an artist.
Our official Mission Statement: "Presenting plays that seek to explore the human condition and, thereby,
enrich the lives of our audience."
As we continue to strive to become even more inclusive as a theater company, Carlsbad Playreaders (CPR)
remains dedicated to lifting up underrepresented voices in the community. For example, when planning our
seasons, we actively aim to include female playwrights and directors as well as committing to diversity in
ethnicity and gender inclusive casting to better reflect and serve a broader audience.
Past Funding Report Requirements
Current Grantee Requirements:*
If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report
and final budget for your organization must be submitted prior to entering a new grant agreement with the City of
Carlsbad. A final report and final budget must be submitted (30) calendar days after the Project End Date.
Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the
status of your project, estimated project end date and any other project details you would like to share with us.
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I understand that should my organization receive funding for this cycle, my organization will fulfill all reporting
requirements from the previous cycle prior to my organization entering a new agreement with the City of Carlsbad.
Yes
Project Information and Narrative
•Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
•All arts projects/activities require the participation of an artist or subject matter expert
•Arts Project grants have a maximum award of $7,500 ( Note: those applying in Emerging Arts Organization
category have a maximum award of $5,000)
Project Name:*
Please provide us with the name of the arts project.
Carlsbad Playreaders Performance Series 2025-26
Project Summary:*
Please provide us with a brief summary of your project.
Since our inception in 1995, Carlsbad Playreaders seeks to offer a quality dramatic entertainment experience
for all ages, presenting a wide range of styles and genres of plays and musicals in an intimate setting at an
affordable price. In our signature playreading format, actors at microphones with scripts in hand engage the
audience through the simplicity of the spoken word, allowing the viewer to bring the story to life in their
mind's eye, creating the setting and action for themselves within their own imagination.
In this 30th Anniversary season, we have expanded from our traditional seven readings to nine performances
in 2025, including three San Diego premieres and two new original works. A wide range of themes, subjects,
and styles will be presented. To eliminate financial barriers to attendance and thereby expand the
demographic reach of our potential audience, the cost of admission is a suggested donation of just $5. We
make a special emphasis on attracting youth to the arts by offering $1 admission to students - to encourage
younger patrons to try out the dramatic arts and hopefully develop a lifelong interest in the theater. We
believe that once our patrons experience quality live theater at our very affordable price, they not only will
return for more of our productions, but also become more likely to seek out shows to attend at other local
theater groups, thereby planting the seed and growing the interest in the performing arts throughout the
community.
Project Start Date:*
Please note that project start date must be on or after September 2, 2025.
09/02/2025
Project End Date:*
Please note that the project end date must be on or before September 2, 2026.
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08/31/2026
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
Performances are held in the Dove Library's Schulman Auditorium. The shows scheduled for the Fall of 2025
are: an imaginative drama about MLK, Jr. "The Mountaintop" (9/8); the groundbreaking and award-winning
musical "Fun Home" (10/6); the classic Edward Albee work "Who's Afraid of Virginia Woolf" (11/3), and the
world premiere of a one-man adaptation of "A Christmas Carol" (12/1). The Playreaders Board will meet in
early summer of 2025 to select our next season which will include the remaining productions in the first part
of 2026 within this grant cycle. Summers and holidays we are "dark" due to historically lower audience
availability and attendance during these busier seasons.
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $7,500 for one-year arts projects.
$5,435.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors.)
63
Audience:*
Total number of expected audience attendance for this project.
650
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
Carlsbad Playreaders has been a continuous provider of quality, affordable performances since 1995 (with
the exception of the forced closure of live performances during the pandemic). Since reopening our
performance schedule in April of 2022, we have been building our attendance back to (and are now
frequently exceeding) prepandemic levels. In this past 2024 season, we have seen a 15% increase in our
average attendance per show, continuing our steady year-to-year growth curve.
The success of Carlsbad Playreaders can be attributed to the high caliber of performers who grace our stage
with their talent as well as to the many community-minded and arts-loving volunteers who have guided and
managed the organization as it has grown stronger over the years.
Through the wide range of shows and topics presented, we have delighted, challenged, enlightened, inspired,
and entertained our audiences. Through all the years, we have consistently been well regarded for the value
of our productions. With the generous grants received from the City of Carlsbad, we hope to enhance our
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quality, ensure our fiscal stability, and continue to grow our audiences to stimulate the hearts and minds of
more of the citizens of Carlsbad and the neighboring region.
Project Distinction:
What makes this project distinctive?
* Our playreading format offers a unique theatrical experience which more directly engages the audience's
imagination.
* While other groups may offer occasional readings of new works, we are the only company in the region
which specializes in readings of established plays and musicals, allowing attendees to experience these shows
in a new and engaging way.
* In our seasons, we touch on a wide range of styles and genres - classic to modern, comedy to drama to
musical, familiar standards to newer works, giving our regular patrons the opportunity to learn about and
appreciate the performing arts more broadly and deeply.
* We feature prominent, talented, professional performers from the San Diego area's theater community for a
low admission price of $5 or less, making theater more accessible. Plus our shows also offer local, less
experienced artists a chance to boost their resumes and skills by performing alongside seasoned
professionals.
* Actors benefit - By eliminating sets, props, costumes, and movement around the stage, performers develop
greater skills at communicating through voice and facial expression.
* Eliminating memorization allows individuals of all ages and abilities to be considered for roles.
* With our more abbreviated, manageable rehearsal schedule, artists who can't devote weeks or months to a
show can participate, broadening the pool of candidates. Anyone interested in being involved can submit a
resume / application to be considered for future productions.
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
-To continue to provide a valued theatrical experience for our patrons by presenting a wide variety of
entertaining, amusing, touching, thought provoking, and at times challenging productions. Theater can open
minds and hearts.
-To continue to attract many of the finest actors in the San Diego area to share their talents with our
audiences by providing: a performance opportunity on the traditional Monday “night off” from their
professional contracts; the chance to dive into new works and expand their resumes; and competitive
compensation (in stipends, meals, and applause) for their efforts.
-To continue to expand our marketing and promotion efforts through targeted advertising as well as
consistent outreach, announcements, and updates posted onto social media platforms to build interest in our
productions.
Successes in our promotional efforts will be measured by tracking average attendance, which has been
steadily growing for years now. The satisfaction of our audiences will be assessed not only by this increased
attendance, but also by verbal interactions to establish a personal connection and solicit feedback after the
performances, as well as by conducting another online survey (like we did in 2023) of those on our patron
mailing list. And the satisfaction of our actors will be checked by post-show discussions with their directors
and the Playreaders staff and will be witnessed by so many of them returning to work and play with Carlsbad
Playreaders again and again.
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Target Population:
Who is your target population and why? How will you reach them?
A significant portion of our audiences skew toward older age groups, as that is the most common
demographic group amongst theatergoers. We will continue to extend special invitations to select Carlsbad
senior communities, disseminating flyers advertising performances and encouraging their associations to
consider "Evening at the Theater" events for their residents.
We remain committed to increasing the numbers of younger individuals attending our shows. In addition to
our standard offer of $1 admission to students, we will continue our effort to build awareness of this low cost
recreational and cultural opportunity for them through direct outreach to local high schools and community
colleges and their theater programs.
Regular patrons of Carlsbad's Dove Library are already quite familiar with the show location and will be
reminded of the Playreaders productions through flyers and signage posted onsite.
Residents and other individuals interested in what is going on around Carlsbad will be reached through
listings in the City's e-newsletters and community calendars.
We will continue and expand our direct advertising efforts in the show programs of other local theaters and
performing groups. If we can make known theatergoers aware of the existence of our organization and of our
quality, affordable shows, they might choose to give the Playreaders experience a try. Grant funds have been
instrumental in our efforts to promote our performances.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Cultural Arts department at arts@carlsbadca.gov should you need assistance.
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
The recent renovation of the Schulman Auditorium has dramatically improved its capabilities which are very
much appreciated. But the extended time that this facility was not available to us resulted in unanticipated
added costs to rent an alternate space to stage four of our readings. We are very grateful to New Village Arts
Theatre who proved to be a great partner by generously hosting us through this period for a quite reasonable
rental fee. But due to the lower seating capacity there, we saw reduced attendance and revenues from having
to turn away a number of patrons. And communicating with our patron base about the shift in location to
NVA and back for our performances was yet another challenge for us. We are very glad to be back home at the
new and improved Schulman!
Project Support Information
You may upload support information in this section.
Contact the Cultural Arts department at arts@carlsbadca.gov should you need assistance.
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Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images and/or files that would provide more information about your
project.
CPR Marketing & Publicity 2025.pdf
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
https://carlsbadplayreaders.com/press-social-media
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your videos, you may upload it here.
TikTok Little Women2.mp4
Additional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letters of support from
partnering organization(s) that is essential to your project.)
Audience Feedback.pdf
Application Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Date of Application Submission:*
03/14/2025
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Organization Signatory Information
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
Signor #1 First and Last Name (i.e. Mary Wilson):*
William Dern
Signor #1 Organizational Title (i.e. CEO):*
President
Signor #1 Email address:*
wderndds@gmail.com
Signor #2 First and Last Name (i.e. Luke Wilson):*
Thomas Brault
Signor #2 Organizational Title (i.e. Secretary):*
Treasurer
Signor #2 Email Address:*
tombrault@hotmail.com
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Budget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact the Cultural Arts office at arts@carlsbadca.gov should you need assistance.
Total Project Budget
$16,465.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. * PLEASE
USE COMMUNITY ARTS GRANT BUDGET FORM ONLY. Budget forms are available on the Cultural Arts Community
Arts Grants webpage. Please contact the Cultural Arts office at arts@carlsbadca.gov should you need assistance.
CPR 2025-26 CAG Budget Request.pdf
Organizational Budget:*
Please upload a current organizational budget.
CPR Financ Annual report 2024.pdf
Letter of Determination:
If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination.
CPR IRS Letter of determination 1996.pdf
Audited Financials:*
Please upload your organization's most recent completed short form 990s.
CPR 990-N 2024 copy.pdf
Board Roster:*
Please upload your organization's roster of board members and ensure the document includes names, titles,
organization/business affiliation and areas of expertise. Alternatively, we will also accept the most recent board
meeting minutes that includes the board roster.
Carlsbad Playhouse Board 2025.pdf
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Fiscal Year 2025-26: Arts Projects for Arts
Organizations 11
Docusign Envelope ID: CBB0C4B3-2E33-4398-8969-72EA90575A59
Tom Brault Carlsbad Playhouse
Printed On: 19 March 2025
Fiscal Year 2025-26: Arts Projects for Arts
Organizations 12
File Attachment Summary
Applicant File Uploads
• CPR Marketing & Publicity 2025.pdf
• TikTok Little Women2.mp4
• Audience Feedback.pdf
• CPR 2025-26 CAG Budget Request.pdf
• CPR Financ Annual report 2024.pdf
• CPR IRS Letter of determination 1996.pdf
• CPR 990-N 2024 copy.pdf
• Carlsbad Playhouse Board 2025.pdf
Docusign Envelope ID: CBB0C4B3-2E33-4398-8969-72EA90575A59
CARLSBAD PLAYREADERS
COMMUNITY ARTS GRANT 2025-26
ADVERTISING AND PROMOTIONAL SAMPLES
carlsbadplayreaders.com
$5 Suggested Donation
Cash, Check, Venmo Accepted
Bringing stories to life through dynamic staged readings!
May 5th, 2025 June 2nd, 2025 September 8th, 2025April 7, 2025
October 6th, 2025 November 3rd, 2025 December 1st, 2025
Carlsbad Library
Shulman Auditorium
Shows at 7pm
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~dt CARisBAD PlAYREADERS
C ·:
THE HUMANS
BY STEPHEN KARA/,f
DIRECTED BY UART/ GOBEL
( ityof
Carlsbad
Cultura l Arts
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Docusign Envelope ID: CBB0C4B3-2E33-4398-8969-72EA90575A59
RED HST
PATRIOT
BY MARGARET ENGEL &AWSON ENGB.
Starring Linda LibbY" as Molly Ivins
DIRECTED BY GERll YN BRAI I T
-
MARCH4 ,.. (t •v ol
Can,hacl
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~ §rlsbadplayreaders k)ur March reading, RED HOT PATRIOT,
opens our season celebrating the kick ass wit of legendary
journalist Molly Ivins. These Quotes are just a glimpse into why
she is an icon in our country's modem history. A true
trailblazer who embodies our season's theme: "home of the
brave•. Stay tuned for more news about this reading coming
soon!
56w
-Liked by gbrault and 4 others
February 2, 2024
Q Add a comment ...
Docusign Envelope ID: CBB0C4B3-2E33-4398-8969-72EA90575A59
Docusign Envelope ID: CBB0C4B3-2E33-4398-8969-72EA90575A59
carlsbadplayreaders
Farlsbadplayreaders ...,EXT MONTH: Little Women The
Musical
Book by Allan Knee
Music by Jason Howland
Lyrics by Mindi Dickstein
Based on the No\lel by Louisa May Alcott
Directed by Katie Banville
Music Directed by Elan McMahan
October 7th at 7:30pm
New Village Arts•
$5 suggested donation
$1 tor students
The Carlsbad Playreaders is a project of the Carlsbad
Playhouse. This program Is funded In part by the City of
Carlsbad's Cultural Arts Office as well as the Robert H.
Gartner Cultural Endowment Fund
25w
Liked by 1sarose and 46 others
Docusign Envelope ID: CBB0C4B3-2E33-4398-8969-72EA90575A59
CARLSBAD PLAYREADERS
AUDIENCE FEEDBACK
Verbal input received from attendees of readings
“Brings theatre to the community for very low cost.”
“I will definitely be coming back!”
“The performers are extraordinary.”
“It provides a centerpiece for the community at low cost to the patrons.’
“Keep it up!”
“Oh my gosh! The cast is so talented. It was excellent!”
“In person community theater that’s high-quality.”
“That was very touching. They did a great job!”
“Introduces the audience to plays written by different authors that they might never
have thought of seeing.”
“I’m glad I came.”
“You can certainly imagine the characters. Very real performances.”
“Diverse selection of plays and diversity of actors. Seeing local talent.”
“Wonderful! Thank you!”
“Brings people out to live theatre. Affordable.”
“Provides the community with an affordable art and cultural experience.”
“Great program that allows enjoying old classics and getting familiar with new
authors.”
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Chart of Audience Satisfaction from our 2023 Patron Survey
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On a scale of 1 (low) to 10 (high), how would you rank the quality of the
productions presented by Carlsbad Playreaders?
17 responses
10.0
7.5
5.0
2.5
0 (0%) 0 (0%) 0 (0%) 0 (0%) 0 (0%) 0 (0%) 0 (0%)
0.0
2 3 4 5 6 7 8
lQ Copy
9 10
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
$ Notes $
Admissions $ 3,250.00 7 plays / 80 audience per play + 1 musical / 90 audience = 650
total audience x $5 per person
Gifts/Merchandise/
Concessions $ -
Advertising $ -
Other $ -
3,250.00$ Subtotal Earned Income -$
CONTRIBUTED INCOME $ Notes $
Private $ -
Individual $ 280.00 Donations received. 8 shows. Avg $35 per show
Public Support $ 7,500.00 Robert H Gartner Cultural Endowment grant
Applicant Cash $ -
CAG Request Amount $ 5,435.00 Amount requested through Community Arts Grants 2025-26
Other $ -
Other $ -
Subtotal Unearned Income 13,215.00$ Subtotal Unearned Income -$
Cash Notes Cash
Project Staff (non-artist) $ 2,000.00 Artistic director ($100 x 8 shows = $800). Stage Manager ($150 x
8 shows = $1,200)
INCOME TOTALS
PROJECT EXPENSES Notes
16,465.00$ -$
Subtotal Earned Income
Notes
Un
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Amount received through Community Arts Grants 2025-26
Ea
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CAG FY 2025-26 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME ORGANIZATION NAME: Carlsbad Playhouse
Docusign Envelope ID: CBB0C4B3-2E33-4398-8969-72EA90575A59
L
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
CAG FY 2025-26 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
Project Artist(s) or Arts
Instructor(s) $ 6,960.00 5 actors x 7 plays x $120 = $4,200. 9 actors, musical x $160 =
$1,440. 8 Directors = $1,000. Music dir. = $160. Musician $160
Educational Materials/Printing $ 600.00 Copies of scripts for actors / directors
Costumes/Props $ -
Sets $ -
Supplies $ 1,000.00 Scripts and Sheet music (purchases required by publishing houses)
Licensing/Royalties $ 2,280.00 $130 per play x 7 = 910. $1.370 musical
Rentals (space and/or other) $ -
Transportation $ -
Food & Beverage $ 804.00 Meals for actors, directors, stage managers (67 x $12 per)
Marketing/Promotion/
Publicity $ 2,721.00 Marketing intern stipend ($150 per show). Direct advertising
$1,200. Website mainenance fees $321 per year.
Fiscal Agency Fee $ -
Other $ 100.00 Filing fees to government agencies
Other $ -
Other $ -
EXPENSES TOTALS 16,465.00$ -$
Value Notes Value
City of Carlsbad - Meeting space $ 2,880.00 Schulman Auditorium rental waiver (8 hours x $45/hour non
profit resident rate x 8 shows = $2880)
City of Carlsbad - Technical staff $ 800.00 Schulman Auditorium technical staff hours (5 hours x 8 shows x
$20/hour = $800)
IN-KIND SUPPORT Notes
Docusign Envelope ID: CBB0C4B3-2E33-4398-8969-72EA90575A59
I
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
CAG FY 2025-26 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
City of Carlsbad - Program printing $ 272.00 Printing of show programs (85 x 8 shows x $0.40 each)
IN-KIND
TOTALS
3,952.00$ -$
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each."
Please insert your organization name in the top right header.
Budget Instructions:
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may
Round all budget figures to the nearest whole dollar.
Docusign Envelope ID: CBB0C4B3-2E33-4398-8969-72EA90575A59