HomeMy WebLinkAboutThe San Diego Art Institute; 2025-07-17; PSALCA-25017CAPSALCA-25017CA
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FISCAL YEAR 2025-26 GRANT AGREEMENT FOR
THE SAN DIEGO ART INSTITUTE
This agreement is made on the day of ____________, 2025, by The San Diego Art Institute,
hereinafter referred to as “Grantee,” and the City of Carlsbad, a municipal corporation, hereinafter
referred to as “City” (the “Agreement”). City, as Grantor, agrees to provide Grantee the Grant funds
awarded to Grantee during the Fiscal Year 2025-26 Community Arts Grants Program in an amount not to
exceed Seven-thousand five-hundred dollars ($7,500) (“Grant”). The purpose of the Grant is to provide
funds to Grantee for the project outlined in the Agreement Scope (“Agreement Scope”).
Project Title: The Valise Project
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1.TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Sept. 2, 2026. The term of this Agreement may be extended by mutual written agreement
of the parties. The parties will prepare a written amendment indicating the effective date and length of
extended Agreement.
2.USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a.Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b.In accordance with the Agreement Scope and the Fiscal Year 2025-26 Community Arts Grants
Guidelines, all grant funds are eligible to be used from Sept. 2, 2025 through Sept. 2, 2026. Any
extension of fund use must be requested in writing at least 30 days prior to the end of the
Agreement or sooner to allow time for written amendment and approval in writing by City.
Extension of Community Arts Grants 2025-26 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants
Fiscal Year 2026-27 cycle.
c.All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d.Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year
2025-26 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs,
attached hereto as Exhibit “A.”
3.CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a.Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b.Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits, as specified in the fiscal year
2025-26 Community Arts Grants Guidelines.
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c.Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
d.The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e.Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f.Grantee shall acknowledge the City’s Scope of Grant consistent with the Fiscal Year 2025-26
Community Arts Grants Guidelines, attached hereto as Exhibit “A.”
g.Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h.Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4.EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5.RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to
return to the City the amount requested by the City, up to and including an amount equivalent to the full
Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for
return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In
such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred
shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to
complete all events or requirements of the Scope of Grant, Grantee may be required to return up to the
full amount of the award or a prorated amount based on the percentage of the work completed.
6.REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a.Submit a Revised Project Form, as required per the Fiscal Year 2025-26 Community Arts
Grants Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award
notification.
b.Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Oct. 2, 2026, whichever is
earlier.
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c.Noncompliance: Grantees in noncompliance with the above reporting requirements agree to
return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee
is found to be in noncompliance, Grantee agrees that for the year immediately following a
determination of noncompliance, Grantee shall be ineligible to receive any new grants from
the City.
7.DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a.First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b.Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by Library & Cultural Arts Director or designee.
c.Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8.PROJECT CANCELLATION.
a.If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b.In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9.PROJECT MODIFICATION OR TERMINATION.
a.Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified,
or amended only by mutual agreement, in writing, of both the City and Grantee.
b.Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any project changes must continue to adhere to the City’s Fiscal Year 2025-26 Community Arts
Grants Guidelines as defined in Exhibit “A.”
10.LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a.A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days
of receipt of the Agreement.
b.Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
Grantee’s budget: income, expenses, or line-item designations, included in the Agreement
Scope.
c.A Grantee withdraws or terminates the Agreement Scope.
d.A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before Oct. 2, 2026.
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11.COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state, and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any
clients, prospective clients, employees, prospective employees, contractors, or prospective contractors
on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected
classification.
12.NOTICES.
a.The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b.Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
The San Diego Art Institute City of Carlsbad
Attn: Shannon Permenter Library & Cultural Arts Director Suzanne Smithson
1439 El Prado 1775 Dove Lane
San Diego, CA 92101 Carlsbad, CA 92011
Email: shannon@icasandiego.org suzanne.smithson@carlsbadca.gov
13.INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14.NO PARTNERSHIP OR JOINT VENTURE.The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15.MODIFICATIONS.
This Agreement may not be modified or amended except by written document duly executed by an
authorized representative of both the City and the Grantee.
16.GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California regardless of conflict of laws principles. Venue, in the event of a dispute, shall be in the North
San Diego County Superior Court.
17.SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18.DRAFTING AMBIGUITIES.
Grantee understands and is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision to seek advice of counsel is
the sole responsibility of Grantee. The Parties negotiated this Agreement with the opportunity to receive
the aid of counsel and, accordingly, intend this Agreement to be construed fairly, according to its terms,
in plain English, without constructive presumptions against the drafting Party.
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19.SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By:By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
ANDREW UTT, Chief Executive Officer
(Print name/Title)
andrew@icasandiego.org
(Email address) ATTEST:
For SHERRY FREISINGER, City Clerk
(Date)
**By:
(2nd signature here)
Morgen Fry, Assistant City Clerk
KRISTIN HATFIELD, Secretary
(Print name/Title)
khatfield10@gmail.com
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By: ____________________________
Deputy City Attorney
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EXHIBIT “A”
SCOPE OF GRANT
The Arts Commission met and approved the grant awards on May 1, 2025, indicating funding is in
accordance with the Final 2025-26 Funding Plan.
Grant Support Documents
Required
• Fiscal Year 2025-26 Community Arts Grants Guidelines
• Completed Community Arts Grants 2025-26 Application
Optional, As Needed
• Community Arts Grants 2025-26 – Project Budget Information
• Community Arts Grants 2025-26 – Revised Project Form
• Community Arts Grants 2025-26 – Revised Project Budget Information
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FISCAL YEAR 2025-26
COMMUNITY ARTS GRANTS GUIDELINES
WELCOME
The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic,
creative and cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages
funding programs to provide financial support to organizations, schools and individuals for various projects through a
competitive application and review process. These projects benefit the community through an array of activities for schools,
artists and organizations. The Community Arts Grants program was identified for continued and increasing support by the
Carlsbad City Council through the 2018 Arts & Culture Master Plan.
The City of Carlsbad’s Community Arts Grants program supports quality arts and cultural programming that promotes the
representation and participation of diverse groups of individuals, including and not limited to people of differing abilities,
class, generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations, or veteran status.
Our mission supports the following values:
• Provide inclusive opportunities for arts & culture experiences for Carlsbad students and residents
reducing/eliminating barriers for participation.
• Provide arts education and lifelong learning opportunities for all ages.
• Support local and regional arts organizations as an important component of the economy and quality of life in
Carlsbad and North San Diego County.
• Support arts education in schools and through affiliated organizations.
• Develop and support organizational strength and capacity of Carlsbad arts organizations.
• Encourage new and emerging artists, arts organizations and programs in Carlsbad, CA.
• Celebrate Carlsbad as an exciting, vibrant and creative destination for residents and visitors alike.
• Acknowledge indigenous land and cultural awareness in the Carlsbad community.
FISCAL YEAR 2025-26 OVERVIEW
The updated FY 2025-26 guidelines reflect national grantmaking trends and best practices and support funding for artists and
arts organizations in Carlsbad and surrounding areas. Guidelines were approved by the City of Carlsbad’s Arts Commission on
Dec. 5, 2024.
Total funding available for the FY 2025-26 cycle is $117,128. All final reports are due within 30 days of the completion of the
event or Oct. 2, 2026, whichever comes first. The first 80% of all awarded funds will be disbursed after agreements are
executed and by the Sept. 2, 2025, grant start date; the final 20% once the final report and budget are submitted and
approved.
HEALTH AND SAFETY
Grantees are asked to remain vigilant and informed of health and safety requirements, including mandated protocols as
outlined by state, county, local or other governmental bodies always. Failure to do so may result in cancellation of the
agreement and grant funds.
Important dates for the FY 2025-26 grant cycle application are as follows:
• Applications open: Monday, Feb. 10, 2025
• Applications due: Monday, Mar. 17, 2025
• Arts Commission Funding Plan review & approval: Thursday, May 1, 2025, subject to change
• Funding Cycle begins Tuesday, Sept. 2, 2025
• All projects must be completed by Wednesday, Sept. 2, 2026
• Applications can be accessed online.
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UPDATES FOR THIS YEAR
• Professional artist or outside consultant: All proposed arts projects must involve a professional artist or outside
consultant in lieu of or in addition to the applicant/teacher. Example, professional graphic artist, choreographer, etc.
from outside of the project site. SEE EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
• NOTE: Educational Institutions Application Limit: There is a cap on the number of applications for Educational
Institutions (Arts in Schools) of (3) three grants per school site. For detailed requirements, please refer to the Arts in
Schools Requirements section.
ELIGIBILITY FOR ALL APPLICANTS; IMPORTANT: READ CAREFULLY
All applicants, including fiscal agents and school-affiliated groups, must comply with the following:
• Nonprofit Status: Applicants must be recognized as nonprofit, tax-exempt organizations by the Internal Revenue
Service (IRS) or the California State Franchise Tax Board. A complete Statement of Information should be on file with
the California Secretary of State. This statement should be filed within the first 90 days of incorporation and updated
in accordance with state law.
• Tax Identification: Applicants must provide their Federal Employer Identification Number (FEIN) from the IRS.
Information will be checked through GuideStar’s Charity Check.
• PLEASE NOTE: all organizations, including schools, must submit the names and contact information for the authorized
signatories. Applications that do not identify the correct signatories for an organization or school will not be accepted.
• Specific exemptions for Educational Institutions: Educational institutions are exempt from the need for tax-exempt
status under Section 501(c)(3) but are still eligible to apply.
• Partnership Projects: For projects involving partnerships, only one application is allowed. If a school partners with an
arts organization or artist, a signed agreement between the parties is required, with the school as the lead applicant.
APPLICATION PROCESS
When applying, organizations must ensure the following:
• Proof of nonprofit status: Provide evidence of nonprofit status or details of a fiscal agent.
• Statement of Information: Submit a current California Statement of Information reflecting Active Status, along with a
list of Authorized Signatories, their signing authority, and the type of authority (individual or joint).
GUIDELINE APPENDICES
• Appendix 1 – Frequently Asked Questions (FAQ’s)
• Appendix 2 – Ineligible Organizations and Activities
FISCAL YEAR 2025-26 FUNDING CATEGORIES
Funding is structured by the classification of each organization, then according to available categories. Applicants may only
apply to one category per grant cycle:
• Arts Organizations or Fiscal Agents of Organizations - $7,500 maximum award per grant
• Emerging Arts Organizations - $5,000 maximum award per grant
• Educational Institutions and Affiliated Groups (Arts in Schools) - $3,500 maximum award per grant. Three (3) grants
maximum per school site per year.
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ARTS ORGANIZATIONS
• Arts organizations must be registered 501(c)(3) nonprofit organizations for at least three years as of Jan. 1, 2025.
• Applicants may only submit one (1) application per funding cycle and cannot apply to multiple categories.
• Arts organizations grants - $7,500 maximum award per grant.
• All arts projects require the participation of a professional artist or an outside subject matter expert.
• Arts projects will be defined as programs, activities, and events primarily designed to be arts focused. These projects may
be presented in person, or virtually if any government issued health mandates are in effect.
• Arts project grants awards must be used for specific art project support and cannot be used for general operating support.
EMERGING ARTS ORGANIZATIONS
• Emerging arts organization must be based in Carlsbad, CA.
• These grants are for smaller nonprofit organizations that are relatively new to the nonprofit community.
• Emerging arts organizations - $5,000 maximum award per grant.
• Must have a nonprofit 501(c)(3) status of three (3) years or less.
o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit: possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain nonprofit status.
o Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent.
o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee of no more than
10% of the amount awarded to the applicant.
• Projects must take place in Carlsbad, CA and be accessible to the public, and benefit the community of Carlsbad.
• Projects must be representative of at least one of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts that utilize sustainable or recycled materials
FISCAL AGENT REQUIREMENTS
o Individuals or organizations in the process of applying for nonprofit status may apply through a fiscal agent.
o Any partnership between an individual, educational institution or organization must include a letter of agreement from
the partnering entities.
o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee of no more than
10% of the amount awarded to the applicant.
o Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants for their organization.
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
• Arts in Schools requests are only available to nonprofit schools or school-affiliated groups in Carlsbad, CA.
• Arts in Schools are defined as programs, activities, and events that are primarily designed to be arts focused.
• Arts in Schools grants - $3,500 maximum award per grant with a maximum of three (3) grants per school site per year.
• Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a
maximum of three (3) grant applications from the categories below. See FAQ’s for further information on acceptable
categories:
o Performing arts
o Visual arts
o Nontraditional arts, such as culinary, digital, creative writing, etc.
o STEAM projects with a focus on the arts
o Arts initiatives focused on arts careers and development of arts skills. Can include arts management, non-performance
skills such as design, costuming, stagecraft, career talks or coaching by subject matter experts
o All three (3) submissions cannot be from a single art form within a category. (e.g. three dance projects in performing
arts)
• In-school grant projects utilizing teaching artists as part of the grant may not use a full-time hourly or salaried employee(s)
of the respective school district to lead activities, performances, or projects; however, they may utilize teaching artists
employed by other school districts.
o Out-of-school programs utilizing teaching artists as part of the grant may utilize teaching artists that are employed by
any school district.
• All partnerships must include a signed letter of agreement from the partnering entities.
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APPLICANT INFORMATION
FY 2025-26 Grant Cycle Schedule
Feb. 10, 2025 Applications Open
Feb. 18, 2025 Applicant Workshop virtual.
Feb. 18 - Feb. 28, 2025 Technical assistance meetings available by appointment
Mar. 17, 2025 Application Deadline: applications must be submitted electronically to City by 11:59 p.m.
Mar. 24 – Apr. 21, 2025 Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists,
arts professionals, and educators
May 1, 2025 Funding plan presented to Arts Commission for review and approval
May 12- June 30, 2025 Begin email notifications to Grantees of award and City create and route DocuSign agreements for
electronic signatures.
Sept. 2, 2025 Project/activity period opens.
Sept. 2, 2026 Project/activity period closes.
Oct. 2, 2026 All FY 2025-26 Final Reports are due. Grantees complete a Final Report within 30 days of the program
end date or by Oct. 2, 2026, whichever comes first.
APPLICANT WORKSHOPS AND ONE-ON-ONE APPOINTMENTS
Application information and links, including online tutorials, will be available on the Community Arts Grants application portal. The
following resources will be available for applicants in the fiscal year 2025-26 cycle:
• The applicant workshop will include a general overview of the grant process, application and procedures. New applicants
are required to attend.
• Technical Assistance Meetings – Applicants may schedule a 30-minute appointment with grant program staff to answer
questions about the process, application or other topics. These appointments will be dependent on staff capacity and
availability. Applicants are required to attend the Applicant Workshop prior to the appointment. To schedule a one-on-one appointment, please call Cultural Arts office at 442-339-2090 or email Arts@carlsbadca.gov
• Please note that staff will review applications for effective and impactful delivery of information and ensure completeness
and clarity of the information supplied. Staff will not provide feedback on content, programming, or other project details.
PANEL REVIEW AND SCORING OF APPLICATIONS
Submitted applications are reviewed and scored by a virtual peer panel of local and regional artists, arts professionals, and
educators. The panelists’ scoring will inform a funding plan for review and final approval by the Carlsbad Arts Commission. SCORING RUBRIC FOR ALL CATEGORIES (EXCEPT EMERGING ARTISTS)
Application scores will be based on the following criteria aligned with the Community Arts Grants mission. Panelists will be asked to
undertake the following scoring recommendations and directives:
• Panelists will score applications on how closely the project(s) achieve the goals of the respective grant category.
• Panelists may be asked to convene to discuss the application’s merits.
• Award amounts are determined via a formula that takes into consideration the total amount of available funds, the average
scores of the applicants, and an assigned percentage based on those scores.
The scoring of applications will be based on the following criteria, with a maximum score of 50 points. The provided examples are for
informational purposes only and are not meant to be exhaustive:
• Quality of Program(s) (10 points)
o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents.
o Provide arts education and lifelong learning opportunities for all ages.
• Community Impact (30 points)
o Celebrate and promote Carlsbad as an exciting, vibrant, and creative destination for our community, students, as well
as visitors and tourists throughout the world.
o Support local and regional arts and cultural organizations as an important component of the economy and quality of
life in Carlsbad and North San Diego County.
o Accessibility of program for participants and audience members, including economic limitations under the Americans
with Disabilities Act.
• Encouragement of programs that promote the representation and participation of diverse groups of individuals, including
and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or
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spiritual beliefs, sexual orientations and veteran status.
• Organizational Capacity (10 points)
o Provide evidence of organizational strength and capacity to support the scope of the project/activity.
OTHER REVIEW AND SCORING INFORMATION
• Cultural Arts Office staff will review applications after the deadline.
• Applications deemed eligible will be forwarded to scoring panelists and reviewed within the context of the project or
program as outlined in the application.
• Incomplete applications, or applications with incorrect information, will be deemed ineligible.
AGREEMENT REQUIREMENTS FOR GRANTEES
Upon approval of your application:
• Legal Agreement with the City of Carlsbad: To proceed with your project, you must first enter into a legal agreement with
the City of Carlsbad. City will route the agreement using DocuSign to obtain secure electronic signatures, and the
commencement of your project is contingent upon the execution of this agreement.
• Non-Profit Corporation Signing Authorities: All agreements MUST be signed by two officers listed on the Statement of
Information filed with the California Secretary of State for your organization (or as listed on the most recent board roster).
These officers should be those who are authorized to enter into legally binding agreements on behalf of your organization,
such as CEO, CFO, Treasurer, Secretary.
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal
empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of Information at this
website: Search | California Secretary of State. Further documentation of signature authorization will be requested if the most
recent Statement of Information has not been filed.
Specific Entity Requirements:
o Fiscal Agents: The agreement must be signed by two officers from the fiscal agent’s organization, as per organization’s
Statement of Information.
o Educational Institutions: A Signature Delegation Form must be completed by the school principal and a district
representative (e.g., Assistant Superintendent).
o School-Affiliated Groups (i.e., school booster groups): Follow the same signature requirements as nonprofit
organizations.
IMPORTANT NOTE: Applicants who have been granted funding in previous cycles must meet all requirements from those past
agreements before they are eligible to receive a new agreement for the FY 2025-26 cycle.
FINANCIAL MANAGEMENT
Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and
revenues acquired under the respective grant program. Grantees should be able to provide upon request:
• Accurate, current and complete disclosure of revenue and expenses for the project.
• Records that adequately identify the sources and application of funds for grant sponsored activities.
• Accounting records supported by source documentation – invoices, receipts, bank statements, etc.
• All awardees must provide documents within thirty (30) days of receipt of request. This includes but is not limited to,
agreements, revised project forms, final reports, and financial accounting.
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PUBLIC ACKNOWLEDGEMENT
• Grant recipients must acknowledge the Cultural Arts Office for its support of the project in printed, electronic and/or
broadcast promotions.
• The following acknowledgment along with a City of Carlsbad Cultural Arts logo must appear on all printed and electronic
materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.” This logo and guidelines for
acknowledgment are available on the Community Arts Grants webpage or upon request.
• Grantees who fail to provide public acknowledgment may be denied future project funding.
PROMOTION BY CITY
• Grantees are required to keep the Cultural Arts Office informed of all program dates and times.
• If the grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement.
All participation in promotion through the city’s social media channels and other outlets, is subject to staff review, editing
and approval prior to promotion.
• Grantees are encouraged and expected to:
o Give notifications and invitations to the Cultural Arts Office staff that will be extended to the Carlsbad Arts Commission
at least two (2) weeks in advance of program.
o Extensively promote funded events and projects with appropriate verbiage as indicated in “Public Acknowledgement”
stipulated above.
FINAL REPORTS, SITE VISITS AND PROGRAM ATTENDANCE
The Cultural Arts staff may monitor grant projects during the grant cycle, including potential site visits. The reports of these visits will
be included in grant application files and may provide a basis for evaluation of future requests.
Grantees will have an option to replace digitally submitted final reports with in-person site visits and/or interviews. Pending any
health and safety mandates and protocols as outlined by state, county, local or other governmental bodies, these site visits/
interviews may be conducted by Cultural Arts staff and/or Arts Commissioner(s), as available, and appropriate to each grant.
Grantees may still opt to submit on-line final reports in consultation with staff. In all cases, grantees will still be required to submit
final budget forms digitally for staff review and approval.
All final reports are due within thirty (30) days of the completion of the event or Oct. 2, 2026, whichever comes first, to receive the
final award payment. Excessively late submission of a final report may result in action taken per contract.
ASSISTANCE
Cultural Arts Office staff are always available to assist applicants. Please contact Cultural Arts office at 442-339-2090 or email
Arts@carlsbadca.gov.
POLICIES
• Once submitted, applications may be moved into a different category at the discretion of Cultural Arts staff. Notification will
be made to the applicant.
• The City of Carlsbad reserves the right to limit funding amounts to any applicant, regardless of eligibility or panel score,
based on fiscal year limitations.
• Cultural Arts Office staff actively review and evaluate all aspects of the funding program and process. Updates may occur
throughout the funding calendar. Cultural Arts staff will provide information on program updates, to all grantees when they
are implemented.
• Any significant changes or amendments by the grantee to approved projects must be submitted in writing to the Cultural
Arts Office by the grantee before any grant funds are used, and before the execution of any altered activity. This includes,
but is not limited to, changes in purpose, scope, services, target audiences, intended timeline, personnel, location, date,
activities, or budget. This requirement will be included in the agreement.
• The Cultural Arts Office reserves the right to review, cancel or reallocate project funds significantly altered or shifted from
stated goals in the original approved application and/or revised project form. Canceled funds must be returned to the
Cultural Arts Office within thirty (30) days of written notification.
• No two (2) entities (organization or school/affiliated groups) may apply for funding for the same project.
• Applicants may only apply to one (1) category per funding cycle.
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OTHER INFORMATION
Carlsbad Arts Commission Meetings:
Carlsbad Arts Commission meetings are public, and information is available on the city website. A meeting is scheduled for
May 1, 2025, to approve the FY 2025-26 Community Arts Grants Funding Plan. For more information about the duties of the
Carlsbad Arts Commission and its meetings, visit the Arts Commission webpage.
HOW TO APPLY
Application
All applications must be submitted online. The application is comprised of approximately five (5) main sections, some of which
include long-answer sections and attachments. The application is available at the Community Arts Grants webpage.
• Organization Information: An updated Statement of Information and approved signatories must be submitted for
applications to be accepted.
• Project Information and Narrative
• Project Support Information
• Budget: A budget form and sample can be found at the Community Arts Grants webpage.
• Signatory Information as described in the section titled “Agreement Requirements for Grantees.”
APPENDIX 1: COMMUNITY ARTS GRANTS FAQ’S
Are there any organizations that are ineligible to receive Community Arts Grant funding?
Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This includes for-profit
schools and businesses.
Can I apply to more than one category?
No. Unlike previous grant cycles, artists and organizations may only apply to one (1) category per fiscal year grant cycle.
What projects are eligible for the Emerging Arts Organization category?
Projects must be representative of at least one of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts using sustainable or recycled materials
o Ethnic or indigenous art forms
o Digital art forms such as film, animation, etc.
What arts organizations qualify to apply in the Emerging Arts Organization category?
• Arts Organization must be based in Carlsbad.
• Must have a nonprofit 501(c)(3) status of three (3) years or less:
• If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain a nonprofit status.
• Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent.
Is attendance required for the workshops and information sessions?
Workshop attendance or technical assistance meeting is required for all new applicants and those applying in the Emerging Arts
Organization category. Workshop attendance or technical assistance meetings by returning awardees is highly recommended as an
opportunity for staff to guide and assist applicants in the FY 2025-26 Community Arts Grants application process.
How are final awards decided?
All award amount decisions consider the total amount of funding available, scores from panelists, and the request from the applying
entity. After panelists score, Cultural Arts staff will create a funding plan based on these factors, which is forwarded to the Arts
Commission for final approval.
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Can one school site apply for multiple educational institutions (or Arts in Schools) grants?
Yes. Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a maximum of
three (3) grant applications per educational institution amongst the list below; all three (3) submissions cannot be from a single
medium.
Examples of acceptable mediums:
• Performing arts
• Visual arts
• Nontraditional arts, such as culinary, digital, creative writing, etc.
• STEAM projects with a focus on the arts
• Arts initiatives focused on arts careers and development of arts skills. Can include arts management, non-performance skills
such as design, costuming, stagecraft, career talks or coaching by subject matter experts
• All three (3) submissions cannot be from a single art form within a category. (e.g. three dance projects in performing arts)
APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES
The City of Carlsbad will NOT award Community Arts Grants to:
• For-profit organizations, schools, and businesses.
• Organizations and/or affiliates that are directly or indirectly participating in, or intervening in, any political campaign on
behalf of (or in opposition to) any candidate for public office.
• Governmental agencies or public authorities.
• Applicants that have a “delinquent” status with the Community Arts Grants funding programs.
• Retroactive funding for completed activities.
• Religious and/or sectarian programming or any programming and/or services solely for the promotion of or consumption by
a specific religious order and/or sect.
• Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period.
• Capital expenditures, including construction, renovation, or purchase of real property.
• Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity.
• Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring
organization’s programs or services.
• Support groups and/or nonprofit organizations supporting city departments or facilities.
• General operating costs, including costs associated with the start-up of a new organization.
• Applications to reduce existing deficits.
Funding may NOT be used for:
• Fundraising expenses.
• Consultants who are members of an applicant’s staff or board.
• Political campaigns or lobbying activities.
• Payments to students.
• Endowments or endowment campaigns.
• Scholarships, fellowships or tuition assistance.
• Costs incurred before the start of the funded project or outside the funding period.
• Project or activities outside the City of Carlsbad limits.
• Entry fees for competitions or sponsorship fees.
• Pageants, fund-raising events, or hospitality costs.
• Private foundations or other re-granting organizations.
• Religious or doctrinal purposes, although faith-based organizations may apply for program support.
• Publication of manuscripts or compositions not created as part of a grant-supported project.
• Purchase of monetary awards, cash prizes, contributions, or donations.
• Professional development for staff and board members.
• Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic
or professional degree.
• Creation of textbooks.
• Ongoing, recurring administrative expenses.
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Fiscal Year 2025-26: Arts Projects for Arts
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The Valise Project
Fiscal Year 2025-26: Arts Projects for Arts
Organizations
San Diego Art Institute
Andrew Utt
1439 El Prado
San Diego, CA 92101
info@icasandiego.org
O: 760-436-6611
Shannon Permenter
1439 El Prado
San Diego, CA 92101
shannon@icasandiego.org
O: 760-436-6611
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Shannon Permenter San Diego Art Institute
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Fiscal Year 2025-26: Arts Projects for Arts
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Application Form
Application Verification
Application Type Verification:*
This application is for Arts Organizations applying for the Arts Project category. If you are looking for other
funding opportunities, please click on the "Apply" button in the blue bar on the top of this screen.
Applicants may only submit one application per category per funding cycle.
I verify that this is the application for the Arts Projects for Arts Organizations category.
Guidelines & Eligibility Requirements Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and the eligibility requirements.
Fiscal Sponsor Role
As an Arts Organization, would you be interested in acting as a Fiscal Sponsor for individual artists to apply for
future Community Arts Grants? This would not impact your own organization's ability to apply for funding. If you
check yes, Cultural Arts Office staff will reach out with more information. We appreciate your support of individual
artists! (OPTIONAL)
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
•Arts Organizations must be registered 501(c)(3) nonprofit organizations established for at least 3 years as
of January 1, 2025
•Applicants may only submit one application per funding cycle and cannot apply to multiple categories
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Past Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
Yes
Are you an individual artist applying through a fiscal agent?*
No
Primary Organization Name
Name as shown on an IRS letter of determination.
San Diego Art Institute
DBA (if applicable)
Institute of Contemporary Art, San Diego
Organization Website
www.icasandiego.org
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here. If you are an individual artist,
use this section to give us an idea of your mission/vision as an artist.
The Institute of Contemporary Art, San Diego (ICA San Diego) is a living laboratory that expands the
transformational power of contemporary art to build vibrant communities. Our exhibitions and programming
spark curiosity and open doors for new connections. Our learning tools help people connect the dots between
art and their everyday lives. All our programs are designed to foster a thriving contemporary art ecosystem in
San Diego.
Past Funding Report Requirements
Current Grantee Requirements:*
If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report
and final budget for your organization must be submitted prior to entering a new grant agreement with the City of
Carlsbad. A final report and final budget must be submitted (30) calendar days after the Project End Date.
Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the
status of your project, estimated project end date and any other project details you would like to share with us.
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Fiscal Year 2025-26: Arts Projects for Arts
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I understand that should my organization receive funding for this cycle, my organization will fulfill all reporting
requirements from the previous cycle prior to my organization entering a new agreement with the City of Carlsbad.
Yes
Project Information and Narrative
•Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
•All arts projects/activities require the participation of an artist or subject matter expert
•Arts Project grants have a maximum award of $7,500 ( Note: those applying in Emerging Arts Organization
category have a maximum award of $5,000)
Project Name:*
Please provide us with the name of the arts project.
The Valise Project
Project Summary:*
Please provide us with a brief summary of your project.
ICA San Diego respectfully requests $7,500 to support bringing our arts outreach program, the Valise Project,
to underserved students in the Carlsbad community. This award would support 300 children in the upcoming
2025-2026 academic year. The Valise Project brings contemporary mobile art sculptures about relevant and
curriculum-aligning topics with corresponding interactive creative projects directly into local classrooms
with one of our individually designed Valises taught by a professional teaching artist. A valise, French for
‘suitcase’, is filled with miniature artworks designed by contemporary artists around a specific theme attuned
to today’s society. The Teaching Artist leads a discussion exploring the details of the art and the subjects they
represent. Each curriculum is tailored to the age and capabilities of the students visited and complements the
core curriculum of San Diego schools, building upon the daily learning beyond the session. This is followed by
a hands-on art-making project that allows students to transform the material learned into visual
representations and experiment with new mediums. Students then discuss their artistic choices and how they
relate to the Valise presentation. The support of the City of Carlsbad will cover the cost of the Teaching Artist
and our Learning & Engagement staff, transportation costs, all art-making materials for students, and
administrative costs for visits specific to Carlsbad schools.
Project Start Date:*
Please note that project start date must be on or after September 2, 2025.
09/02/2025
Project End Date:*
Please note that the project end date must be on or before September 2, 2026.
09/01/2026
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Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
An award from the City of Carlsbad will bring the Valise Project to the Carlsbad Unified School District in the
2025-2026 academic year. ICA San Diego will focus these funds on underserved students and Title-I schools
to ensure that the benefits of arts education are accessible throughout our community. These visits will take
place during school hours at dates and times requested by the classroom teachers to best align the Valise
Project with their daily learning. To continue bringing the program to schools, we will foster relationships
with teachers and administrators, engage in targeted digital marketing endeavors, and promote through
word-of-mouth efforts to reach new classrooms.
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $7,500 for one-year arts projects.
$7,500.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors.)
6
Audience:*
Total number of expected audience attendance for this project.
300
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
The Valise Project has brought museum-quality art and experiential learning to San Diego County students for
25 years with Carlsbad schools being a continual part of our annual visits. The individually designed suitcases
of the Valise Project have provided interactive engagement by leveraging contemporary art to understand the
subjects of language arts, social studies, local history, cultural semiotics, natural sciences, issues of
sustainability, and more. The malleability of the program allows us to develop grade-specific lesson plans that
our Teaching Artists integrate into the school’s curriculum with the goal of increasing the student’s interest in
academic subjects through creativity and material retention through hands-on learning.
These funds allow ICA San Diego to return to Carlsbad schools and provide recurring visits to the classrooms
to reinforce the ideas and techniques. By bringing the Valise Project to these schools, ICA San Diego and the
classroom teachers have witnessed increased engagement with the course material by offering new methods
for students to retain content measured by testimonials from participants and survey results from students
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Fiscal Year 2025-26: Arts Projects for Arts
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and teachers. In 2022-2023 we served over 3,700 students across San Diego County. As we work closely with
schools to utilize their Prop 28 funding and fundraise to provide additional free visits to deserving students,
we hope to grow the number served in 2025-2026 to 5,000 and increase this number into the future.
Project Distinction:
What makes this project distinctive?
The Valise Project is distinctive among other art-based outreach programs in our area by combining museum-
quality art, interactive discussion, and hands-on art-making directly to students in their classrooms with all
art-making materials provided. The project is led by Teaching Artists, unlike most outreach programs that are
volunteer-led, allowing for high-caliber arts instruction and consistency from session to session.
The program features numerous curricula each designed by a contemporary artist in conjunction with local
education professionals around a different theme. Each art-making activity integrates different mediums and
approaches so children can explore the diverse world of artistic creation. These curricula are flexible to adapt
to various age groups, physical, and mental capabilities, and align with common core material. Additionally,
ICA San Diego is actively commissioning new Valises to address relevant community themes specifically
requested by local classroom teachers to increase our impact.
The Valise Project provides students with one-of-a-kind experiences that create meaningful changes in
students’ lives. The use of creative and critical thinking methodologies helps students understand art beyond
aesthetics, discover new ways of learning that can work for them, participate in positive experiences that
benefit their mental health, and comprehend how art can convey the human experience to become
increasingly culturally aware and empathetic citizens.
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
The Valise Project will provide the benefits of arts education and engagement with Carlsbad students filling a
need for art-based programming lacking in their day-to-day curriculum. Utilizing creativity and critical
thinking, students are provided a new way to retain learned material through interactive, art-based lessons.
As stated by the California Alliance for Arts Education, “Arts education not only decreases feelings of anxiety,
depression, and isolation but also positively impacts all-around academic performance.” ICA San Diego
recognizes The Valise Project as both providing an educational tool for teachers while offering an outlet for
students. Beyond this, we hope that the use of art objects introduces students, who may not have access or
opportunities to partake in onsite museum experiences, to the world of art in a way that makes them feel like
they belong.
In order to measure the project’s success, ICA San Diego will evaluate the number of classrooms and students
served and any return visits to classrooms within the same academic year. To understand the level of interest,
relevance, and feedback, we provide teacher and student evaluations. Teachers respond to the Valise
instructor’s effectiveness, lesson structure, and relatability to the classroom’s existing curriculum. Student
evaluations collect immediate reactions and determine the impact of the material. These quantitative and
qualitative responses help us grow and meet community needs.
Target Population:
Who is your target population and why? How will you reach them?
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The Valise Project is a flexible curriculum for grades K-12 that can be adjusted so the content and creative
projects fit any age range, skill set, or limitations. An award by the City of Carlsbad would allow us to focus on
students in need in the Carlsbad Unified School District.
The Valise Project is a crucial program to achieve our goal of accessible art and learning tools for everyone by
bringing art and arts education to local youth who may otherwise not have access. Often art and culture are
inaccessible to members of our community whether it be through admission fees or the challenges of
transportation. The Valise Project allows our Teaching Artist to gather the materials and curriculum onsite at
ICA San Diego and transport them to each classroom, removing burdensome transportation costs for
classrooms associated with field trips. The Valise Project allows us to reach these individuals directly,
removing barriers for students including those from Title I schools, military communities, and historically
underserved youth all free of charge.
ICA San Diego has worked with numerous Carlsbad schools over the past twenty-five years, under our
founding organization Lux Art Institute. The relationships with these teachers and administrators, in
conjunction with word of mouth, increased digital marketing, and continued outreach by our education staff,
allow the Valise Project to enter and return to more classrooms each year.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
While the Valise Project does not have formal partnerships established for the upcoming academic year, ICA
San Diego works closely with schools across Carlsbad to meet classroom teachers’ needs. These relationships
include working one-on-one with teachers to adapt our Valise curriculum, scheduling return visits
throughout the year to reinforce the material and hands-on style of learning, and being prepared to partner
together for years to come. ICA San Diego returns to Carlsbad schools year after year with committed
teachers, at schools like Hope and Buena Vista Elementary, who want to make the Valise Project a staple part
of their annual curriculum.
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Cultural Arts department at arts@carlsbadca.gov should you need assistance.
Staff Resumes - ICA San Diego - City of Carlsbad (2025).pdf
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
Initially, ICA San Diego encountered challenges associated with building our community recognition. These
issues were then compounded by the strain on classroom teachers caused by the pandemic. In the past four
years, we have worked to forge new and lasting relationships with teachers, schools, and administrators so
we can continually return to Carlsbad and San Diego County schools throughout the academic year and into
the future.
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Specific to the Valise Project, we recognize the need to add new curricula to align with the evolution of our
school system's common core and the changing nature of our world. For this reason, we are creating new
Valises to meet this need: this includes anatomy, African American history, and indigenous world views,
among others. We also are creating duplicates of each new Valise to increase the number of visits County
wide we can conduct at any one time. Additionally, the demand for the Valise Project is on the rise and we
require hiring more Teaching Artists, including a bilingual instructor, so we can conduct more visits
throughout the year.
Lastly, as Prop 28 was intended to provide schools with designated arts funding. However, we have
encountered teachers and school struggling to receive and distribute their new funding. Despite this, we have
been actively securing contracts with school districts to prepare for the eventuality of this new influx of
earmarked arts funding and keep our program free to San Diego students until that time comes.
Project Support Information
You may upload support information in this section.
Contact the Cultural Arts department at arts@carlsbadca.gov should you need assistance.
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images and/or files that would provide more information about your
project.
Valise Project Instructions (2025).pdf
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
https://www.youtube.com/watch?v=nDkARCh6T_A
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your videos, you may upload it here.
[Unanswered]
Additional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letters of support from
partnering organization(s) that is essential to your project.)
Student Thank You Notes - Valise Project (2025).pdf
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Application Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Date of Application Submission:*
03/12/2025
Organization Signatory Information
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
Signor #1 First and Last Name (i.e. Mary Wilson):*
Andrew Utt
Signor #1 Organizational Title (i.e. CEO):*
Executive Director
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Signor #1 Email address:*
andrew@icasandiego.org
Signor #2 First and Last Name (i.e. Luke Wilson):*
Kristin Hatfield
Signor #2 Organizational Title (i.e. Secretary):*
Secretary CFO, Board of Directors
Signor #2 Email Address:*
khatfield10@gmail.com
Budget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact the Cultural Arts office at arts@carlsbadca.gov should you need assistance.
Total Project Budget
$121,050.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. * PLEASE
USE COMMUNITY ARTS GRANT BUDGET FORM ONLY. Budget forms are available on the Cultural Arts Community
Arts Grants webpage. Please contact the Cultural Arts office at arts@carlsbadca.gov should you need assistance.
FY 2025-26 CAG Budget Form - Institute of Contemporary Art San Diego.pdf
Organizational Budget:*
Please upload a current organizational budget.
Organization Budget - ICA San Diego (2025).pdf
Docusign Envelope ID: 73C90DD1-830F-48FD-8B0A-6F8F5F360F78
Shannon Permenter San Diego Art Institute
Printed On: 19 March 2025
Fiscal Year 2025-26: Arts Projects for Arts
Organizations 11
Letter of Determination:
If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination.
IRS Tax Exemption Letter - (SDAI) (ICA San Diego).pdf
Audited Financials:*
Please upload your organization's most recent completed short form 990s.
990 - SDAI ICA San Diego (FY2023).pdf
Board Roster:*
Please upload your organization's roster of board members and ensure the document includes names, titles,
organization/business affiliation and areas of expertise. Alternatively, we will also accept the most recent board
meeting minutes that includes the board roster.
Board Roster - ICA San Diego - City of Carlsbad (2025).pdf
Docusign Envelope ID: 73C90DD1-830F-48FD-8B0A-6F8F5F360F78
Shannon Permenter San Diego Art Institute
Printed On: 19 March 2025
Fiscal Year 2025-26: Arts Projects for Arts
Organizations 12
File Attachment Summary
Applicant File Uploads
• Staff Resumes - ICA San Diego - City of Carlsbad (2025).pdf
• Valise Project Instructions (2025).pdf
• Student Thank You Notes - Valise Project (2025).pdf
• FY 2025-26 CAG Budget Form - Institute of Contemporary Art San Diego.pdf
• Organization Budget - ICA San Diego (2025).pdf
• IRS Tax Exemption Letter - (SDAI) (ICA San Diego).pdf
• 990 - SDAI ICA San Diego (FY2023).pdf
• Board Roster - ICA San Diego - City of Carlsbad (2025).pdf
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SARAH TRUJILLO-PORTER
SUMMARY
A passionate arts administrator with over ten years experience
managing art projects for galleries and collectors. Enjoys working
with artists to see their vision come to fruition, works tirelessly to
liaise between artists and institutions to assure artwork is shown as
intended.
SKILLS Airtable; Asana; FileMaker Pro; Google Drive; Quickbooks;
ADP; Microsoft Excel, Word, Powerpoint and Project; Adobe
Photoshop, Illustrator, and InDesign.
EDUCATION
Master of Arts | Contemporary Art & Theory
Sotheby’s Institute of Art, University of Manchester
London, UK – 2006
Dissertation: “The Exploration of an American Subconscious
through the works of Paul McCarthy and Disneyland”
Bachelor of Arts | Art History, minor in Business
University of Arizona
Tucson, AZ – 2003
Professional Certificate in Project Management
San Diego State University, 2021
EXPERIENCE
Director of Operations | Institute of Contemporary Art, San Diego (ICA San Diego) | www.icasandiego.org
ENCINITAS & BALBOA PARK, SAN DIEGO, CALIFORNIA • FEBRUARY 2021 – PRESENT
●Oversees human resources and responsible for all personnel, both paid staff and volunteers
●Provides direction and day-to-day management of several key functions, such as administration, legal compliance, safety (security and
health-related), operations, human resources, technology and finance.
●Work with the staff, director and the board so that the organization operates within budget guidelines. Maintains cash flow projections.
●Collaborate with the directors of each department to help achieve goals by maintaining timelines and budgets
●Oversee organizational timelines, budgets and KPIs to help teams achieve goals and further the mission of the institution
Principal & Owner | Project Management for Art (PMFA) | www.projectmanagementforart.com
SAN DIEGO, CALIFORNIA • MARCH 2020 – PRESENT
●Run the business of a full service project management firm that specializes in arts & culture projects.
●Liaise between artists and the commissioning client to provide project management services including planning, implementation,
monitoring & controlling, and close-out.
●Develop a scope of work, scheduling and budgeting for each project while also providing oversight on maintenance of artwork and
managing resources.
●Artist Manager: services include developing and updating the artist’s portfolio, sending proposals to galleries and/or museums,
communicating with potential venues for exhibitions and customers for commissions, negotiating contracts, and promoting the artist’s
work.
Deputy Director | San Diego Art Institute (SDAI)
BALBOA PARK, SAN DIEGO, CALIFORNIA • FEBRUARY 2018 – JUNE 2019
●Project management including planning scope, implementation and reporting on art projects. Assuring smooth operations of the
gallery and facilities. Overseeing staff, human resources and handling multiple business items.
●Curator: working with artists and guest curators to develop a strong program that furthers the mission of SDAI.
●Working closely with the Executive Director on budgeting, finance and keeping the accounting concise for reporting and taxes.
Bookkeeping tasks such as daily and monthly reconciliations.
●Programming: work closely with the Education Director to oversee outreach programs and bring audiences in for docent tours.
Overseeing the Artist in Residence program bringing professional development to the artist’s studio.
Associate Director | Quint Gallery
SAN DIEGO, CALIFORNIA • FEBRUARY 2014 – JANUARY 2018
●Conduct artist studio visits, write Press Releases, curate exhibitions, act as artist liaison and project manager for exhibitions,
exhibition logistics, oversee installation and organize off-site exhibitions. Write Consignment and Loan, Agreements.
●Act as editor for all gallery publications including essays in brochures and books.
●Collector services including communications and sales. Programming for museum and collector group outreach. Development of
artist talks and events around exhibitions.
●Lead tours and answer inquiries during gallery visits from school groups, assisting the students to complete assignments and
working with the professor to supplement their lessons.
●Previously Office Manager, June 2007 – January 2014
COMMUNITY SERVICE / PUBLICATIONS / AWARDS
●Arts, Culture & Design Committee, Port of San Diego,
2020-present
●Reviewer, Medium Festival of Photography, 2016, 2018
●Public Artist Selection Panel, San Diego International Airport,
2017
●object object II, “The Postmodern Object,” Catalogue
Essay, 2015
●San Diego State University Art Council, 2011-2012
●Panel, “Your Success is Our Success,” Art Glass
Association of Southern California, San Diego Art Institute,
June 2011
●Study Abroad Award - Medieval Art and Architecture in
Spain, Summer 2002
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KATERINA
VO
RECENT PROFESSIONAL EXPERIENCE
•
•
Director of Learning and Engagement
ICA San Diego
2024 -present
• Lead the strategic vision for a diverse portfolio of dynamic
learning and engagement programs. launching innovative
initiatives such as artist talks. performances. and workshops
• Skillfully hire, train, and supervise a team of administrative and
teaching staff, fostering a culture of excellence and teamwork
• Drive departmental growth through innovative funding
strategies, doubling earned revenue by establishing new
revenue streams and ensuring rigorous budget management
• Direct large-scale events from start to finish. including
securing community partners. budgeting. strategic promotion.
management of staff and day-of logistics. and program
evaluation
• Cultivate partnerships with local organizations in order to
reach historically underrepresented audiences and expand
program accessibility
Manager of Community and Youth Programs
International Center of Photography
2022 -2024
• Expanded and diversified learning and engagement programs
in English and Spanish. leading to the successful launch and
growth of new courses. workshops, public programs. and
volunteer initiatives
• Hired and supervised a staff of 30+ and volunteer team of 70+,
cultivating a positive organizational culture
• Pioneered robust community partnerships by cultivating and
sustaining relationships with community organizations. local
schools. government officials. and community boards in order
to reach new audiences
• Implemented a comprehensive strategy for evaluating
program success and impact. ensuring continuous
improvement and enhancing the quality and impact of
programs
• Directed event production from start to finish. including
collaboration with participating artists and partners, budget.
timeline. logistical execution, staff management. and
evaluation
CONTACT
ADDITIONAL
QUALIFICATIONS
• Fluent in English and
Spanish. Conversational in
Portuguese.
• Museum Management
Initiative. Perez Art
Museum Miami
• Translator. New York
Portfolio Review
EDUCATION
• BA/BFA dual degree in
Photography and Social
and Cultural Analysis, New
York University (NYU)
Ana Mendoza
Summary of Qualifications
● Bachelor’s Degree in Art History completed at San Diego State University
● Associates Degree in Art History completed at San Diego Mesa College
● Completion of the Museum Studies Program at San Diego Mesa College
● Experience
● 10 years of cumulative classroom instruction experience in General -
Education, Special Education, and Hybrid model with SDUSD
● Experience with installation and deinstallation of artwork, including gallery
prep
● Experience working collaboratively with a team
Key Achievements and awards
● Recipient Visual and Performing Arts Foundation Rising Star award- March 2023
● Recipient of the Robert D. Wallace History of Art Scholarship- May 2019
Education
San Diego State University
• Bachelor's Degree in Arts, Art History- Completion December 2021
San Diego Mesa College
• Museum Studies Program – Completion August 2015
• Associates degree In Art History- Completion May 2019
Experience
Education Manager
Institute of Contemporary Art San Diego -February 2023 – Current
● Management of ICA’s Valise Outreach program the Valise Project, Explore +
Make school field trips, and tours
● Facilitate Collaboration with San Diego County Schools, Afterschool programs,
and Community partners for Art Education programs
● Supervision and mentoring of San Diego State University Interns
● Cross departmental cooperation to propel ICA mission objectives
● Coordination of Summer Camp agenda, teaching artists, teen interns, and
ceramics classes
● Responsible for Education expenses and material supplies
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Education Coordinator
Institute of Contemporary Art San Diego -May 2022 – January 2023
● Registration and upkeep of administrative functions pertaining to Summer
Camp, Fall session classes, Spring session classes
● Plan and execute events in both ICA North and Central promoting ICA
programming and increase community visibility
● Community Outreach focusing on San Diego County School Districts for the
ICA outreach program, the Valise Project
● Conduct interdepartmental collaborative meetings to finalize Education
programming showcased on the ICA website and informative pamphlets
● Material accounting and ordering for the Valise Project, Summer Camp, and
Fall-Spring classes
● Training of Teaching artists for the Valise Project, including material prep,
● Managing community volunteers for the Valise Project materials prep
● Foster relationship building between ICA Education and San Diego Arts
organizations
● Individually communicating and maintaining contact with San Diego County
teachers for Valise lessons, free family events, scholarship opportunities, and
Field Trip funding to ICA North & Central
Education Assistant
Institute of Contemporary Art San Diego -February 2022 – May 2022
● Community outreach to local and extended school districts
● Public engagement and school outreach through the Valise Project Program,
Explore and Make school field trips, Family Day, and Exhibition Tours
● Coordinate and schedule in-person tours in both ICA North and Central,
Valise lessons, and Pop-Up workshops at ICA Central
● Preparation of Valise Project materials and ordering
The VAPA Foundation-Spring 2021 120 Hours Semester Intern
● Development of the VAPA Foundation Internship Program
● Coordinating with SDUSD teachers and VAPA staff for bulk art materials
ordering and inventory
● Liaison between the VAPA Foundation, SDUSD VAPA program, and SDUSD
teachers for 2021 SDUSD virtual student art show
● In-depth grant research using Foundation Directory Online with some grant
writing experience
● Update donor information using the DonorView Platform
● Continuous participation and attendance to the San Diego Creative Youth
Development Network
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Heritage of Americas Museum-Volunteer
•Greetings with some docent responsibilities
•Showcased museum member benefits
•Some Administrative work- preparing member newsletters for mail-out
• Some Grant writing and research
Noel-Baza Fine Art Gallery-Pop Up Show inside the San Diego History Center
Summer Internship-200 hours
•Welcome guests into the gallery
•Inform guests about the exhibit as well as the artists featured
•Processed purchases via emerging payment technologies
•Wrapping and packaging of artwork
•Installation and de-installation of exhibits
•Promoted the “Meet the Artist Thursday” event and informational Email newsletter
•Assist in the set-up, Meet, Greet and take-down of events
San Diego Mesa College Art Gallery 2014-15
• Installations and de-installations of exhibitions
• Engaging with Artists as well as people viewing the exhibition
• Gallery Sitting
• Assist in the set-up Receptions
• Promote awareness and distribute promotional cards for artists exhibitions
San Diego Mesa College Museum Studies
•Participated in promotional card design for ‘Untold Narratives’
• Prepare artwork labels for ‘Untold Narratives’ exhibition
• Assisted in the transportation of artwork
• Participated in the Installation of ‘Untold Narratives’
• Helped review Artists for ‘Untold Narratives’ exhibit
San Diego Unified School District February 2009- June 2019 San Diego CA
• Facilitated in the creation of Pre-K Student Art Show at Miller Head Start under lead
teacher, Lorena Agraz in 2015, and Jessica Cochran 2016
• Promoted show through reminders and art pamphlets made in collaboration with all
students and staff
• Focused on engaging special education students with art-based activities
• Created opportunities for independent social interaction between students
• Versed in behavior modification primarily in children with IEPs and general
education students
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• Facilitate interaction between special education students per IEP goals and general
education students
• Train new staff in current classroom procedure and assist staff with classroom
management
Skills
•Bilingual - Spanish/English
•CPR and First Aid Certified
•Can work remotely or on location
• Customer Service skills
• Multi –Tasker, Critical Thinker, Resourceful
• Ability to connect with people of all ages
• Versed in Apple OS and Windows OS operating systems
• DonorView, Foundation Directory Online, Shopify, Salesforce
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JUSTIN MCHUGH
BIO
Justin McHugh is an artist based in San Diego. He works in a variety of mostly analog
mediums, from 16mm film to collage and typewritten poetry. As a documentary
filmmaker, he is interested in presenting platforms that give power to people to tell their
stories, to share their voices, and be heard.
I am an artist, filmmaker, videographer, photographer, editor, and most crucially-- a
storyteller. My skills as a filmmaker and more importantly, as an artist are
communication skills. From start to finish, pre-production to post- production, my
passion is to find the story that we need to tell, and create the shots, choose the edits,
and select the talking points that will tell our story in the most concise, moving way. I am
a recent graduate of UCSD as a Media Major with an emphasis on film, video editing,
and conceptual art. My teaching experience in the arts includes instruction of
photographty to students with inaccessibility to arts funding, gallery tours with related art
projects at the Institute of Contemporary Art San Diego, and finally leading the the
Valise Project at ICA.
SKILLS
•Documentary Filmmaker - I make films that involve a fascination with the world
around me. Often, my films are experimental/poetic documentary style, as with
One Nation Under (https://vimeo.com/349215871), but underneath my
experimental style is a strong foundation of technical, traditional expertise, see
Warriors of God (https://vimeo.com/263468720)
•Premiere Pro CC Wizard, well versed in Adobe Suite as well as Final Cut, Avid
and DaVinci.
•Advanced understanding of filmmaking principles, espescially documentary, and
when to break them.
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•Natural Cinematographer - love to navigate framing and lighting in relation to
creating professional, story-rich
shots
•Advanced knowledge and experience of studio practices: three point lighting,
backdrops microphone types in
relation to video needs, Tascam audio recording
•Art historical background and context
•Teaching experience with students ranging from elementary to junior high.
•WORK EXPERIENCE
Institute Of Contemporary Art, San Diego - Teaching Artist, Valise Project Lead
Novermber 2019 - Current
•Teaching Artist for Valise Project Outreach program
•Assisting Education Department with various needs
•Shooting marketing and instructional video
•Helping to transition from physical instruction to digital instruction amidst
the context of the
Coronavirus crises Assistant to Danielle Dean
October 2019 - Current
•Editing video and animation for a solo show in Germany
•Studio upkeep, image orientation compression, photoshop, illustrator and
premiere.
•FMSLY Agency - Video Editor / Content Creator Oct. 2017 - June 2018
•Worked as a video editor part of a team with a wide variety of clients (see
commercial work on website)
•Fast pased, deadline oriented projects
•Production Assistant and Assistant Camera in studio product shoots
Telepathy Agency- Video Production Intern July 2017 - Oct. 2017
• Led the production of a video based client testimonial video
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REFERENCES
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NATALIA
QUINTERO
PROFILE
Artist, educator looking for a Teaching Artist position. I am eager to use
my classroom experience, creativity and education to build a safe
classroom environment for students to learn and create through Art.
EXPERIENCE
Institute of Contemporary Art,San Diego-Teaching Artist
September 2021 - Present
Provides art education through presentations and demonstration of art
techniques. Manages a safe learning environment. Provides interactive art
experiences for various age groups.
ArtReach San Diego,San Diego-Resident Teaching Artist
April 2022-February 2023
Provided In-class workshops. Maintained a safe learning environment.
Provided art education through presentations and art projects.
Institute of Contemporary Art,San Diego-Assistant Teacher
June 2021 - July 2021
Maintained a safe learning environment during Art Camp. Assisted with art
projects, demonstrated techniques and processes.
EDUCATION
San Diego Mesa College,San Diego —Museum Studies
Certificate Program
2022
SKILLS
Customer Service Experience
Lesson Plan Development
Classroom Management Skills
Teaching Experience
Confident Public Speaker
Punctual
Active Listener
Creative Thinker
Independent Worker
Time Management Skills
Strong Communication Skills
Experience with Canva
Experience with G suite
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San Diego State University,San Diego —BA in Applied Arts
and Sciences
2009
Cum Laude with Distinction in Art
VOLUNTEER PROJECTS
Community Events,Chicano Park Steering Committee
2021
Reading Assistant,Innovations Academy
2019-2020
Fun Friday Art Educator,Innovations Academy
2018-2020
PTA Vice President,Ericson Elementary
2017-2018
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LIZZ HAMILTON
Education
2016-19 MFA in Studio Art, University of Kentucky:Textiles and Material Studies
2010-15 BFA in Fine Art, University of the Arts London: Central Saint Martins:
Drawing and Painting
Professional Experience
2021-22 Idyllwild Arts Academy
Full-time Visual Arts Faculty: Painting and Drawing
Intermediate drawing, Advanced drawing, Beginning painting; Student Advisor
2022 Idyllwild Arts Academy Summer Program
Full Time Visual Arts Faculty
Portfolio Intensive for Grades 8-11: Drawing and Painting
2019-20 Aviva Stanoff Design
Textile Design Studio Production Manager, Dye Master,
Workshop Instructor
Key Duties:Full production within the design studio, hand painting and dying all silks,heat pressing velvets and silks, assistance to head designer, development of heat
transfer papers, silk felt production and felt press management, indigo vatmaintenance, dye lab management, design archive maintenance, development and
production of new collections within the design studio
2017-19 University of Kentucky
Instructor of Record
AS102: Two Dimensional Surfaces
AS130: Drawing 1
2016-19 University of Kentucky
Teaching Assistant
AS350: Fiber 1, Prof. Crystal Gregory
AS351: Fiber 2: Soft Sculpture, Prof. Crystal Gregory
AS103: Three Dimensional Forms, Prof. Jeremy Colbert
AS130: Drawing 1, Prof. Jeremy ColbertAS102: Two Dimensional Surfaces, Prof. Paul Rogers
2016-19 University of Kentucky
Fibers Lab Manager
Key Duties:Management of lab schedule, maintenance of dye laboratory, maintenance
of fibers department library, research assistance to program head, maintenance of alllooms and sewing machines, management of department archives
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Selected Solo and Two Person Exhibitions
2019 MFA Thesis Exhibition: Uttermost Parts of the Earth. Bolivar Gallery, Lexington, KYLizz Hamilton: Skin and Earth,The Cabinet Gallery, Lexington, KY
2018 Lizz Hamilton and Samantha Hensley: Insect Virtue, Parachute Factory, Lexington, KY
2017 Augustin Zarate and Lizz Hamilton: Images of Dia de los Muertos, Living Arts and
Science Center, Lexington, KY
Selected Group Exhibitions
2022 2022 Third Coast National Biennial, K Space Contemporary, Corpus Christi, TX
64 Arts Juried Exhibition, Buchanan Art Center, Monmouth, ILThe Next Big Thing 2022,Studio Channel Islands Art Center, Camarillo, CA
Summer Faculty Exhibition,Parks Exhibit Center, Idyllwild, CAThreaded: Fine Art Fibers, Envision Arts, Wichita, KS
Strata: Manifesting Through Layers, Verum Ultimum Gallery, Portland OREmbrace, 4th Street Fine Art, Berkeley, CA
Evolving, NEXT Gallery, Lakewood COAdorned: Inspired by Fabric, AnneMarie Sculpture Gardens and Art Center,
Solomons, MDMaterial: d’Art’s Third Juried National Fiber Arts Exhibition, Norfolk, VA
Sky Above Clouds: Women Artists, Art Gallery 118, New York, NYThe Unknown Nature of Being, Tubac Center of the Arts, Tubac, AZ
2021 Emerge: Visual Arts Faculty Exhibition, Parks Exhibit Center, Idyllwild, CA
Uncommon Threads: Fiber, Quilting, Weaving, San Fernando Valley Arts andCultural Center, Tarzana, CA
Extinction: Humans and Animals, Gallerium Gallery, Alberta, CanadaCycle 1 Exhibition, 77 Art Center, Rutland, VT
Blue-ish, Ikouii Creative, Atlanta, GAEco Echo, Art Gallery 118, New York, NY
Fresh Art 2021, Marin Society of Artists, San Rafael, CANew Beginnings,San Fernando Valley Arts and Cultural Center, Tarzana, CA
The Valdosta National 2021, Dedo Maranville Fine Arts Gallery, Valdosta StateUniversity Valdosta, GA
Of the Earth, Art Fluent Gallery, Montpelier, VT
2020 Chasing Ghosts V, Verum Ultimum Gallery, Portland, ORIt’s Alive!,Skeleton Crawl Gallery, New York, NY
Relationships, Webster Arts Center, St Louis, MO
2019 Threaded: New Fiber Art, MCC Art Gallery, Mesa, AZ
2018 Godcatching: Performance Art,SA/VS, Lexington, KY
2017 The Immigrant Eye, The Lyric Theater, Lexington, KY PlusULTRA, Clara M. Eagle Gallery, Murray State University, Murray, KY
Where We Are, PIT Gallery, Lexington, KY Local Traces and Degraded Effects: Art of the Anthrocide, Bolivar Gallery,
Lexington, KY
2015 BFA Thesis Show: SHOW ONE, Central Saint Martins, London, UK
Skills
Comfortable with Canvas, Blackboard, Moodle, and Blackbaud. Experience teaching via Zoom. Veryfamiliar with Adobe Photoshop and Adobe Illustrator.
Publications
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“Insect Virtue at Parachute Factory,”Under Main, September 2018
“Animals,”ArtAscent Magazine Volume 46, January 2021
Fellowships
2016-19 Graduate Teaching Fellowship: Full Academic Scholarship University of Kentucky
Writings
Contributor,Pushing the Envelope: Mail Art from the Smithsonian’s Archives of American Art /Smithsonian American Art Museum’s Lawrence A. Fleischman Gallery / Washington DC / Fall 2018.
Residencies
2021 77 Art ResidencyRutland, Vermont
2013 AND Publishing: Pirate Presses
Byam Shaw School of Art London, UK
2011 Trinity Buoy Wharf Artist Residency
Trinity Buoy Wharf Arts and Cultural Center London, UK
Workshops, Classes, and Panels
2021 Indigo and Shibori Workshop
InstructorIdyllwild Arts Academy
Idyllwild, CA
2020 Introduction to Indigo: Shiboriand Vat Dying
InstructorAviva Stanoff Design
Vista, CA
2020:Gold Leaf and Foils: HeatPressing Vinyl and Vintage
FabricsInstructor
Aviva Stanoff DesignVista, CA
2020:Eco-Dyes: Tea, Wine, Turmeric,
Hibiscus, and Other NaturalDyes
InstructorAviva Stanoff Design
Vista, CA
2020 Silk Painting: Gravity & SaltInstructor
Aviva Stanoff DesignVista, CA
2019 Silk Painting Workshop
Co-InstructorAviva Stanoff Design
Vista, CA
2019 Yan Tan Tethera: Brittonic
Sheep Counting and WoolSpinning Workshop
InstructorUniversity of Kentucky
Lexington, KY
2019 Macrame and HangingWeavings Workshop
InstructorUniversity of Kentucky
Lexington, KY
2019 The Memorial Quilt Project:A Collaboration Between
The Feminist Art ProjectAnd University of Kentucky
Co-Instructor, Co-OrganizerLexington, KY
2018 Cat’s Cradle: History and
Methods Workshop Instructor
University of Kentucky Lexington, KY
2018 Text Art: Words & Pictures
InstructorSee Art Day at University of
KentuckyLexington, KY
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2017 The Artist’s Eye: The Immigrant
Experience, a zine and screenprinting workshop
Instructor Lyric Theater
Lexington, KY
2017 Zines!: Independent Publishingfor 6-12 Graders
Instructor Carnegie Center for Literacy
and Learning
2017 Zines!: Art and the WrittenWord
InstructorLiving Arts and Science Center
Lexington, KY
2017 Making Milagros: MetalEmbossing on Day of the Dead
Instructor Living Arts and Science Center
Lexington, KY
2017 Dia De Los Muertos Crafts:Making Magic Windows
InstructorLiving Art and Science Center
Lexington, KY
2017 Scrimshaw: Engraving andInking Horn and Bone
Instructor Murray State University
2017 Metal Hand Embossing on
Aluminum and Copper forSculpture Students
InstructorMurray State University
Murray, KY2017 Murray State University
Guest Speaker PlusULTRA Artist Panel
Murray, KY
2017 Zines!: Quick Publishing & RISOInstructor
See Art Day at University ofKentucky
Lexington, KY
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InstructionsValise Project
Field Box - Shapes of Landscapes
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ICA
INSTITUTE OF
CONTEMPORARY ART
SAN DIEGO
Materials needed:
Log Slice, Paint, Paintbrush, Cup of
Water, Pencil, Paper.
1. Write your name on the back of the
log.
2. Observe your log slice. What color
is it? How does it smell? What is the
texture like? Now count the rings. How
old is your tree?
3. Sketch your scene with a pencil. Think
about drawing a horizon line. Where
would you put it? Now sketch the sky,
the background, the middle ground,
and finally the foreground. Things in the
foreground will be bigger!
4. Paint your scene. Paint the sky, your
background, middle ground, and then
your foreground.
NOTE: Dip your brush in water when you
are changing colors, and dry your brush
with a paper towel.
5. Time to add details!! Let your painting
dry overnight. Then, on the back of the
log, write how old the tree was!
Field Box -
Shapes of Landscapes
By Alison Moritsugu
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ICA / Central1439 El Prado, San Diego, CA 92101
6192360011
ICA / North
1550 S El Camino Real, Encinitas, CA 92024
7604366611
See what’s
happening
in Education
at ICA!
icasandiego.org
For 25 years, the ICA’s Valise Project has brought
engaging, handson classroom art experiences to
over 50,000 San Diego students of all backrgounds
and abilities.
The Valise Project was created in 1999 and inspired by
renowned 20th century French artist Marcel Duchamp,
who designed miniatures of his works and carried
them in suitcases to share with others. Our valises (the
French word for ‘suitcases’) each act as miniature
exhibition spaces, containing smaller works of art that
can be directly intercted with and handled by students.
Each valise lesson is led by a teaching artist and
followed by an art making activity. Our lessons focus
on fostering inclusive, engaging discussions among
students, establishing diverse cultural connections,
and developing critical thinking and visual literacy
skills.
The Valise Project
Heart to Heartby Bhavna Mehta
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9
9
I CA INSTITUTE OF
CONTEMPORARY ART
SAN DIEGO
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~\.. \.._~ ~--,..-,,.. ~-,,.-,. , ... ~ ~
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Heart to Heart
by Bhavna Mehta
Art Project Instructions
Materials needed: Book sculpture, paint, paintbrush, cup of
water, pencil
•
1. Write your name on the back of your
wooden heart.
Escribe tu nombre en la parte de
atras de tu coraz6n de madera.
2. Sketch your drawing with a
pencil. Think about the idea of
holding something in your heart.
Is that a person? Your family?
Your community? A pet? An
idea? All of these things
together?
Oibuja tu diseiio con un lapiz.
Piensa en la idea de tener algo en
tu coraz6n. lES una persona? l Tu
familia? l Tu comunidad? lUna
mascota? lUna idea? l Todas
estas cosas juntas?
In Bhavna Mehta's meticulously crafted wooden
Heart to Heart valise, students consider the heart
both as an organ in the human bodJ and as a
meaningful poetic sJmbol in our lives. Students
will look at the anatomJ of a human heart piece bJ
piece while discussing the heart metaphoricallJ,
asking questions like "what happens during a
heartbeat?" and "what makes a heart a home?"
3. Paint your scene. Dip your brush
in water when you are changing
colors and dry your brush with a
paper towel.
Pinta tu escena. Sumerge tu
brocha en agua al cambiar de
color y seca tu brocha con una
toalla de papel
4. Time to add details! Let your
painting dry overnight.
iES hora de aiiadir detalles!
Cuando termines deja que tu
pintura se seque durante la
noche.
ICA / Central
1439 El Prado, San Diego, CA 921016192360011
ICA / North
1550 S El Camino Real, Encinitas, CA 920247604366611
See what’s
happening
in Education
at ICA!
icasandiego.org
For 25 years, the ICA’s Valise Project has brought
engaging, handson classroom art experiences to
over 50,000 San Diego students of all backrgounds
and abilities.
The Valise Project was created in 1999 and inspired by
renowned 20th century French artist Marcel Duchamp,
who designed miniatures of his works and carried
them in suitcases to share with others. Our valises (the
French word for ‘suitcases’) each act as miniature
exhibition spaces, containing smaller works of art that
can be directly intercted with and handled by students.
Each valise lesson is led by a teaching artist and
followed by an art making activity. Our lessons focus
on fostering inclusive, engaging discussions among
students, establishing diverse cultural connections,
and developing critical thinking and visual literacy
skills.
The Valise Project
Journey of Wanderingby Gail Schneider
Docusign Envelope ID: 73C90DD1-830F-48FD-8B0A-6F8F5F360F78
9
9
IC A INSTITUTE OF
CONTEMPORARY ART
SAN DIEGO
Docusign Envelope ID: 73C90DD1-830F-48FD-8B0A-6F8F5F360F78
Journey of Wandering
by Gail Schneider
Art Project Instructions
Materials needed: Clay, paint, paintbrush, paper, toothpick
1. Think of a memory. It could be
of a time with a family member
or friend, a trip you took, or a
fun day. What objects do you
associate with that memory?
Pick three.
Piensa en un recuerdo. Puede
ser un momento con un familiar
o amigo, un viaje que tomaste o
un dia divertido. iOue objetos
asocias con ese recuerdo? Elige
tres (3).
2. Use your hands to shape your
clay objects. Make sure they
can fit in your box with the lid
closed and that they are
strong and will not fall apart
when they dry.
Usa tus manos para dar form a
a tus objetos de arcilla.
Asegurate de que puedan
caber en tu caja con la
tapadera cerrada y que sean
resistentes para que no se
desmoronen al secarse.
In Journey of Wandering, Gail Schneider
assembles a curio cabinet that asks us to slow
down and consider our world with more curiositJ.
Drawing on the long established histories of
personal museums and cabinets of curiosities,
Schneider invites students to view her assembled
artifacts and asks "What does it mean to make a
collection?"
3. Time to add details! Use your
toothpick to add texture and
details to your objects.
jEs hora de anadir detalles!
Usa tu palillo para agregar
textura y detalles a tus
objetos.
4. Let your sculptures dry
overnight. When it has finished
drying, show your collection to
you friends and family and tell
them what it means to you.
Deja que tus esculturas se
sequen toda durante la noche.
Cuando esten completamente
secos, muestra tu colecci6n a
tus amigos y familiares y
cuentales lo que significan
para ti.
InstructionsValise Project
California Dreamin - Chapters of Life
Docusign Envelope ID: 73C90DD1-830F-48FD-8B0A-6F8F5F360F78
ICA
INSTITUTE OF
CONTEMPORARY ART
SAN DIEGO
Materials needed:
Book Sculpture, Paint, Paintbrush, Cup of
Water, Pencil.
1. Think about a time in your life when
something important happened. How
would you draw it?
2. Draw this chapter of your life as a
book cover. Think of a title and graphics
to represent your book. Use the back of
the book to add more to your story.
3. Paint your cover, filling in your
drawing. Start with the front cover and
the sides. When it dries, do the back
cover!
4. Don’t forget to add details to the side
of the book like the title and paint the
other sides to look like pages. When
you are finished, tell someone why you
chose this chapter of your life!
California Dreamin -
Chapters of Life
By Max Greis
Docusign Envelope ID: 73C90DD1-830F-48FD-8B0A-6F8F5F360F78
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InstructionsValise Project
American Roadshow -
Sculptures of American Culture
Docusign Envelope ID: 73C90DD1-830F-48FD-8B0A-6F8F5F360F78
ICA
INSTITUTE OF
CONTEMPORARY ART
SAN DIEGO
Materials needed:
Clay, Toothpicks, Monochrome Paint,
Paintbrush, Paper.
1. Think about what you want to make
that represents America to you. Why
does it remind you of America?
2. Work on top of the colored paper.
Once you have decided, begin molding
the clay by using your fingers.
3. Add more details to your sculpture as
you go! You can use a toothpick to add
details.
4. After you finish sculpting, you
can paint your object. You will paint
the whole object one color, like the
sculptures in the Valise!
5.When you are finished, give your
sculpture time to dry overnight! Once it
is dry, show your friends and family and
tell them why you chose to make your
sculpture!
AmericanRoadshow -
Sculptures of
American Culture
By Todd Noe
Docusign Envelope ID: 73C90DD1-830F-48FD-8B0A-6F8F5F360F78
InstructionsValise Project
Real Image - Make Your Own Alebrije
(ah-leh-bree-heh)!
Docusign Envelope ID: 73C90DD1-830F-48FD-8B0A-6F8F5F360F78
ICA
INSTITUTE OF
CONTEMPORARY ART
SAN DIEGO
Materials needed:
Clay, Paint, Paintbrush, Paper.
1. Use your imagination!! Think about
what you want your alebrije to look like.
What kind of animals do you think of?
Create your own version of an animal.
2. Work on top of the colored paper.
Begin to mold your clay into the body
of your alebrije. Try to make the body
strong enough to hold additional weight.
This will be important when you move
on to adding other parts.
3. Add additional body parts to your
alebrije. What features does your animal
have? Do they have ears? Eyes? Teeth?
Wings? Think about mixing together
different types of animals! Use the
toothpick to add details and textures.
4.Time to paint! Using your paintbrush,
add colors and patterns to your alebrije.
Let your alebrije dry overnight. When it
is dry, show your friends and family and
tell them why you chose to make this as
your alebrije!
Real Image -
Make Your Own Alebrije
(ah-leh-bree-heh)!
By Ruben Ochoa
Docusign Envelope ID: 73C90DD1-830F-48FD-8B0A-6F8F5F360F78
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Docusign Envelope ID: 73C90DD1-830F-48FD-8B0A-6F8F5F360F78
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Applicant: Institute of Contemporary Art, San DiegoCOMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
CAG FY 2025-26 BUDGET FORM PROJECTED -APPLICATION A~LS -ANAL REPORT
PROJECT INCOME $ Notes $ ORGAfillZATIONJl:AM£:: lftstib.ltie of Conktnpon,,y Aft, Sen Diego
Admissions $
~ Gifts/Merchandise/ ~ Concessions $
i Advertising $
or!
Other $ 20,000.00 Pan Valise Visits [J,,dn-idlw PTOs ml SD 1.Jmli,d c-.ct)
SUbtotal Earned Income s 20,000.00 SUbtota/ Earned Income s
CONTRIBUTED INCOME $ Notes $ Notes
Private $ 50,000.00 Dickmsoo Family Foundation
Individual $ 43,550.00 Dooaba,s &om _.i fund
Public S<Jpport $
Applicant cash $
CAG Request Amoont $ 7,500.00
Amount requested througJI Community Aru Gnonu 2025~26 Afflount ttttiwd through ComfflunityAm Grants 2025-26
Other $
Other $
Subtotal Unearned lnrome s 101,050.00 SUbtotaJ Unearned /nc;ome s
INCOME TOTALS 121,050.00
1
PROJECT EXPENSES cash Notes cash Notes
Project Staff (non-artist) $ 35,200.00 EducarionM.mal!l'f(50%)
Project Artist(s) or Arts $ 65,500.00 Valise Te.acl,mg Artists (3) lnstructor(s)
Educational Materials/Printing $ 11,000.00 ~-tor art-makmg activity deli\-.nd to students
Costumes/Props $
Sets $
SUpplies $
Licensing/Royalties $
Rentals (space and/or otller} $
Transponation $ 1,100.00 !CA Vebiclemam1a11eocemlmile,preimbursemeot
Food & Beverage $
Marketing/Promotion/ $ 2,500.00 ~ mad<.etmg, socul media ml emails Publicity
Fiscal ~ency Fee $
Other $ 5,750.00 O....i....1(5%)
Other $
Other $
EXPENSES TOTALS $ 121,050.00 $
I IN-KIND SUPPORT Value Notes value Notes
NCl, ~-to pnp materials $ 1,056.00
IN-KIND TOTALS 1,056.00 1
ICA Central
1439 El Prado
San Diego, CA 92101
ICA North
1550 S El Camino Real
Encinitas, CA 92024
760-436-6611
Board of Directors
● Karen Gilbert, Chair (Financial Consultant, retired, Brandes Investment Partners) Gilbert retired in 2012
after working over 30 years with various financial institutions, the last 12 years as an Institutional
Portfolio Relationship Manager for Brandes Investment Partners. She is currently the Secretary/Treasurer
of a local manufacturing firm. Karen served on the Boards of the Greater San Diego Boys and Girls Club
and was Co-Chair of the Del Mar Schools Education Foundation. Gilbert brings her extensive background
and commitment to the regional community to her role as Chair of ICA San Diego.
● Linda Brandes, Chair Emerita (Founder, Linda Brandes Foundation) An art patron and philanthropist,
Brandes has been a board member of Lux Art Institute since 1998, acted as Board President, and
continues her commitment to bringing art and arts education to the region as part of ICA San Diego’s
Board of Directors.
● Kristin Hatfield, Secretary (Director, Strategic Partnerships, Social Impact, First Republic Bank) Hatfield has
a Master's degree in Art History from the University of Glasgow and has worked for over five years with
art auction houses before joining First Republic Bank. While she has held various roles over her six years
with the First Republic, Hatfield has worked in a leadership capacity with the marketing department. This
experience has afforded her the skills and knowledge that she eagerly brings to ICA San Diego as head of
the organization’s Marketing Committee in addition to her position on the Board of Directors. Additionally,
she is now the Director of Strategic Partnerships and Social Impact which helps ICA San Diego
accomplish its mission of creating a stronger arts and culture community.
● Lany Zikakis (Philanthropist) Zikakis is an experienced event planner, designer, project manager, and
educator. Working in advertising and marketing, she has become a philanthropic force for local San Diego
organizations. She brings her love of art and education to ICA San Diego’s board to help us push our
creative and educational boundaries to build relationships and meet the needs of our community.
● Ruth-Ann Thorn (Art Dealer/Documentary Film Maker/Native Entrepreneur) Ruth-Ann Thorn
(Payómkawichum/Luiseño) is a pioneer Native businesswoman and creator. An enrolled tribal member of
the Rincon Band of Luiseño Indians. She brings a voice to Native American culture. Thorn's passion for
storytelling has served as the driving force behind her 13-episode series, "Art of the City," which she hosts
and produces. The show has been broadcast on the First Nations Experience (FNX) network since 2020.
She founded and is still at the helm of EC Galleries. Over 26 years, she had notable gallery locations in
San Diego (Gaslamp, Sea Port Village, Fashion Valley, La Jolla, and Solana Beach), Laguna Beach, Las
Vegas, Beverly Hills, and Breckenridge, Colorado.
● David Welborn (Retired Psychologist, Philanthropist) Welborn is a retired psychologist who has been a
champion and supporter of land conservation and environmental causes both locally and in Latin
America. He has helped better our local environment through his work with Nature & Culture International
and The San Diego Foundation’s Environment Working Group and the support of local organizations. He
Docusign Envelope ID: 73C90DD1-830F-48FD-8B0A-6F8F5F360F78
I CA INSTITUTE OF
CONTEMPORARY ART
SAN OIEGO
ICA Central
1439 El Prado
San Diego, CA 92101
ICA North
1550 S El Camino Real
Encinitas, CA 92024
760-436-6611
was deeply involved in legal, board development, and governance at San Diego Coastkeeper and assisted
with a major reorganization to better support the nonprofit's mission.
● Margaret Jackson (Retired, Philanthropist) Jackson is a long-time supporter of the Museum of
Contemporary Art San Diego and has been on the board for the last 15 years in addition to other local art
institutions. Originally from the UK, she has lived in San Diego for the last thirty years, previously residing
in Germany and Italy. She was President and principal of a successful software company based in La
Jolla. She now supports a number of charity organizations in the San Diego area and serves on the board
of the City Ballet, Athenaeum, MCASD, Stuart Collection, and Vista Hill.
● Ian Maxwell (Founder & CEO, Reviresco Wealth Advisory) Maxwell was born in St Thomas, Virgin Islands,
and lived a very “nomadic” life, living in six different states before finally settling in San Diego in 1983
which has been his home ever since. He worked summers as a beach lifeguard in Del Mar from 1987 to
1995, putting his competitive swimming background to good use. Maxwell received his BA in Religion
from Williams College and served as an Officer in the United States Marine Corps, deploying to Okinawa,
Japan and Australia, before finishing his commitment at Camp Pendleton. After an honorable discharge
from the USMC, Ian consulted back to the government for many years in the area of tactical systems
engineering, and for a brief period worked in commercial network engineering during the internet boom. In
2013, he made a significant career pivot to follow his growing passion for financial services founding
Reviresco Wealth Advisory, an independent fee-based fiduciary firm based in San Diego. The firm
leverages its independence, researching unique solutions to client’s shifting challenges throughout their
financial lifecycle.
● Dede Watson (Philanthropist) Admitted to the California Bar in 1996 and the Washington, D.C., Bar in 1999,
I began my legal career with the State of California before transitioning to transactional real estate in
Washington, D.C. While raising my four children in Cardiff and Del Mar, I immersed myself in community
service, volunteering at my children’s schools and with organizations like Voices for Children as a Court
Appointed Special Advocate. My connection to ICA started in 2008 through my children’s participation in
its Valise Project and art classes, back when it was Lux Art Institute. Today, I volunteer as an attorney with
Pathways to Citizenship, manage residential real estate, and serve on the San Dieguito Academy
Foundation board as well as the board of a private commercial real estate management company. In my
free time, I enjoy ceramics at ICA, tennis, pickleball, gardening, cooking, traveling, and spending time with
family, friends, and my beloved dogs, all while continuing to explore and appreciate the world of art.
Docusign Envelope ID: 73C90DD1-830F-48FD-8B0A-6F8F5F360F78
I CA INSTITUTE OF
CONTEMPORARY ART
SAN OIEGO