HomeMy WebLinkAboutLa Costa Canyon High School Foundation Inc; 2025-07-17; PSALCA-25030CA1
PSALCA-25030CA
FISCAL YEAR 2025-26 GRANT AGREEMENT FOR
LA COSTA CANYON HIGH SCHOOL FOUNDATION, INC.
This agreement is made on the day of ____________, 2025, by La Costa Canyon High School
Foundation, Inc., hereinafter referred to as “Grantee,” and the City of Carlsbad, a municipal corporation,
hereinafter referred to as “City” (the “Agreement”). City, as Grantor, agrees to provide Grantee the Grant
funds awarded to Grantee during the Fiscal Year 2025-26 Community Arts Grants Program in an amount
not to exceed Three-thousand five-hundred dollars ($3,500) (“Grant”). The purpose of the Grant is to
provide funds to Grantee for the project outlined in the Agreement Scope (“Agreement Scope”).
Project Title: 2026 Band-o-Rama Community Event & Music Program Investment for Growth
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Sept. 2, 2026. The term of this Agreement may be extended by mutual written agreement
of the parties. The parties will prepare a written amendment indicating the effective date and length of
extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2025-26 Community Arts Grants
Guidelines, all grant funds are eligible to be used from Sept. 2, 2025 through Sept. 2, 2026. Any
extension of fund use must be requested in writing at least 30 days prior to the end of the
Agreement or sooner to allow time for written amendment and approval in writing by City.
Extension of Community Arts Grants 2025-26 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants
Fiscal Year 2026-27 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year
2025-26 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs,
attached hereto as Exhibit “A.”
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits, as specified in the fiscal year
2025-26 Community Arts Grants Guidelines.
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c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f. Grantee shall acknowledge the City’s Scope of Grant consistent with the Fiscal Year 2025-26
Community Arts Grants Guidelines, attached hereto as Exhibit “A.”
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to
return to the City the amount requested by the City, up to and including an amount equivalent to the full
Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for
return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In
such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred
shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to
complete all events or requirements of the Scope of Grant, Grantee may be required to return up to the
full amount of the award or a prorated amount based on the percentage of the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2025-26 Community Arts
Grants Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Oct. 2, 2026, whichever is
earlier.
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c. Noncompliance: Grantees in noncompliance with the above reporting requirements agree to
return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee
is found to be in noncompliance, Grantee agrees that for the year immediately following a
determination of noncompliance, Grantee shall be ineligible to receive any new grants from
the City.
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under This agreement may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified,
or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any project changes must continue to adhere to the City’s Fiscal Year 2025-26 Community Arts
Grants Guidelines as defined in Exhibit “A.”
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days
of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
Grantee’s budget: income, expenses, or line-item designations, included in the Agreement
Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before Oct. 2, 2026.
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11. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state, and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any
clients, prospective clients, employees, prospective employees, contractors, or prospective contractors
on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected
classification.
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
La Costa Canyon High School Foundation, Inc. City of Carlsbad
Attn: Beth Crowder Library & Cultural Arts Director Suzanne Smithson
1 Maverick Way 1775 Dove Lane
Carlsbad, CA 92009 Carlsbad, CA 92011
Email: grants@lcchsfoundation.org suzanne.smithson@carlsbadca.gov
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE. The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document duly executed by an
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California regardless of conflict of laws principles. Venue, in the event of a dispute, shall be in the North
San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of This agreement which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands and is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of This agreement and that the decision to seek advice of counsel is
the sole responsibility of Grantee. The Parties negotiated this Agreement with the opportunity to receive
the aid of counsel and, accordingly, intend this Agreement to be construed fairly, according to its terms,
in plain English, without constructive presumptions against the drafting Party.
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19. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
RJ SMITH, Chief Executive Officer
(Print name/Title)
president@lcchsfoundation.org
(Email address) ATTEST:
For SHERRY FREISINGER, City Clerk
(Date)
**By:
(2nd signature here)
Morgen Fry, Assistant City Clerk
DAVID MOTT, Chief Financial Officer
(Print name/Title)
treasurer@lcchsfoundation.org
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By: ____________________________
Deputy City Attorney
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EXHIBIT “A”
SCOPE OF GRANT
The Arts Commission met and approved the grant awards on May 1, 2025, indicating funding is in
accordance with the Final 2025-26 Funding Plan.
Grant Support Documents
Required
• Fiscal Year 2025-26 Community Arts Grants Guidelines
• Completed Community Arts Grants 2025-26 Application
Optional, As Needed
• Community Arts Grants 2025-26 – Project Budget Information
• Community Arts Grants 2025-26 – Revised Project Form
• Community Arts Grants 2025-26 – Revised Project Budget Information
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FISCAL YEAR 2025-26
COMMUNITY ARTS GRANTS GUIDELINES
WELCOME
The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic,
creative and cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages
funding programs to provide financial support to organizations, schools and individuals for various projects through a
competitive application and review process. These projects benefit the community through an array of activities for schools,
artists and organizations. The Community Arts Grants program was identified for continued and increasing support by the
Carlsbad City Council through the 2018 Arts & Culture Master Plan.
The City of Carlsbad’s Community Arts Grants program supports quality arts and cultural programming that promotes the
representation and participation of diverse groups of individuals, including and not limited to people of differing abilities,
class, generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations, or veteran status.
Our mission supports the following values:
• Provide inclusive opportunities for arts & culture experiences for Carlsbad students and residents
reducing/eliminating barriers for participation.
• Provide arts education and lifelong learning opportunities for all ages.
• Support local and regional arts organizations as an important component of the economy and quality of life in
Carlsbad and North San Diego County.
• Support arts education in schools and through affiliated organizations.
• Develop and support organizational strength and capacity of Carlsbad arts organizations.
• Encourage new and emerging artists, arts organizations and programs in Carlsbad, CA.
• Celebrate Carlsbad as an exciting, vibrant and creative destination for residents and visitors alike.
• Acknowledge indigenous land and cultural awareness in the Carlsbad community.
FISCAL YEAR 2025-26 OVERVIEW
The updated FY 2025-26 guidelines reflect national grantmaking trends and best practices and support funding for artists and
arts organizations in Carlsbad and surrounding areas. Guidelines were approved by the City of Carlsbad’s Arts Commission on
Dec. 5, 2024.
Total funding available for the FY 2025-26 cycle is $117,128. All final reports are due within 30 days of the completion of the
event or Oct. 2, 2026, whichever comes first. The first 80% of all awarded funds will be disbursed after agreements are
executed and by the Sept. 2, 2025, grant start date; the final 20% once the final report and budget are submitted and
approved.
HEALTH AND SAFETY
Grantees are asked to remain vigilant and informed of health and safety requirements, including mandated protocols as
outlined by state, county, local or other governmental bodies always. Failure to do so may result in cancellation of the
agreement and grant funds.
Important dates for the FY 2025-26 grant cycle application are as follows:
• Applications open: Monday, Feb. 10, 2025
• Applications due: Monday, Mar. 17, 2025
• Arts Commission Funding Plan review & approval: Thursday, May 1, 2025, subject to change
• Funding Cycle begins Tuesday, Sept. 2, 2025
• All projects must be completed by Wednesday, Sept. 2, 2026
• Applications can be accessed online.
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UPDATES FOR THIS YEAR
• Professional artist or outside consultant: All proposed arts projects must involve a professional artist or outside
consultant in lieu of or in addition to the applicant/teacher. Example, professional graphic artist, choreographer, etc.
from outside of the project site. SEE EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
• NOTE: Educational Institutions Application Limit: There is a cap on the number of applications for Educational
Institutions (Arts in Schools) of (3) three grants per school site. For detailed requirements, please refer to the Arts in
Schools Requirements section.
ELIGIBILITY FOR ALL APPLICANTS; IMPORTANT: READ CAREFULLY
All applicants, including fiscal agents and school-affiliated groups, must comply with the following:
• Nonprofit Status: Applicants must be recognized as nonprofit, tax-exempt organizations by the Internal Revenue
Service (IRS) or the California State Franchise Tax Board. A complete Statement of Information should be on file with
the California Secretary of State. This statement should be filed within the first 90 days of incorporation and updated
in accordance with state law.
• Tax Identification: Applicants must provide their Federal Employer Identification Number (FEIN) from the IRS.
Information will be checked through GuideStar’s Charity Check.
• PLEASE NOTE: all organizations, including schools, must submit the names and contact information for the authorized
signatories. Applications that do not identify the correct signatories for an organization or school will not be accepted.
• Specific exemptions for Educational Institutions: Educational institutions are exempt from the need for tax-exempt
status under Section 501(c)(3) but are still eligible to apply.
• Partnership Projects: For projects involving partnerships, only one application is allowed. If a school partners with an
arts organization or artist, a signed agreement between the parties is required, with the school as the lead applicant.
APPLICATION PROCESS
When applying, organizations must ensure the following:
• Proof of nonprofit status: Provide evidence of nonprofit status or details of a fiscal agent.
• Statement of Information: Submit a current California Statement of Information reflecting Active Status, along with a
list of Authorized Signatories, their signing authority, and the type of authority (individual or joint).
GUIDELINE APPENDICES
• Appendix 1 – Frequently Asked Questions (FAQ’s)
• Appendix 2 – Ineligible Organizations and Activities
FISCAL YEAR 2025-26 FUNDING CATEGORIES
Funding is structured by the classification of each organization, then according to available categories. Applicants may only
apply to one category per grant cycle:
• Arts Organizations or Fiscal Agents of Organizations - $7,500 maximum award per grant
• Emerging Arts Organizations - $5,000 maximum award per grant
• Educational Institutions and Affiliated Groups (Arts in Schools) - $3,500 maximum award per grant. Three (3) grants
maximum per school site per year.
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ARTS ORGANIZATIONS
• Arts organizations must be registered 501(c)(3) nonprofit organizations for at least three years as of Jan. 1, 2025.
• Applicants may only submit one (1) application per funding cycle and cannot apply to multiple categories.
• Arts organizations grants - $7,500 maximum award per grant.
• All arts projects require the participation of a professional artist or an outside subject matter expert.
• Arts projects will be defined as programs, activities, and events primarily designed to be arts focused. These projects may
be presented in person, or virtually if any government issued health mandates are in effect.
• Arts project grants awards must be used for specific art project support and cannot be used for general operating support.
EMERGING ARTS ORGANIZATIONS
• Emerging arts organization must be based in Carlsbad, CA.
• These grants are for smaller nonprofit organizations that are relatively new to the nonprofit community.
• Emerging arts organizations - $5,000 maximum award per grant.
• Must have a nonprofit 501(c)(3) status of three (3) years or less.
o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit: possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain nonprofit status.
o Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent.
o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee of no more than
10% of the amount awarded to the applicant.
• Projects must take place in Carlsbad, CA and be accessible to the public, and benefit the community of Carlsbad.
• Projects must be representative of at least one of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts that utilize sustainable or recycled materials
FISCAL AGENT REQUIREMENTS
o Individuals or organizations in the process of applying for nonprofit status may apply through a fiscal agent.
o Any partnership between an individual, educational institution or organization must include a letter of agreement from
the partnering entities.
o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee of no more than
10% of the amount awarded to the applicant.
o Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants for their organization.
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
• Arts in Schools requests are only available to nonprofit schools or school-affiliated groups in Carlsbad, CA.
• Arts in Schools are defined as programs, activities, and events that are primarily designed to be arts focused.
• Arts in Schools grants - $3,500 maximum award per grant with a maximum of three (3) grants per school site per year.
• Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a
maximum of three (3) grant applications from the categories below. See FAQ’s for further information on acceptable
categories:
o Performing arts
o Visual arts
o Nontraditional arts, such as culinary, digital, creative writing, etc.
o STEAM projects with a focus on the arts
o Arts initiatives focused on arts careers and development of arts skills. Can include arts management, non-performance
skills such as design, costuming, stagecraft, career talks or coaching by subject matter experts
o All three (3) submissions cannot be from a single art form within a category. (e.g. three dance projects in performing
arts)
• In-school grant projects utilizing teaching artists as part of the grant may not use a full-time hourly or salaried employee(s)
of the respective school district to lead activities, performances, or projects; however, they may utilize teaching artists
employed by other school districts.
o Out-of-school programs utilizing teaching artists as part of the grant may utilize teaching artists that are employed by
any school district.
• All partnerships must include a signed letter of agreement from the partnering entities.
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APPLICANT INFORMATION
FY 2025-26 Grant Cycle Schedule
Feb. 10, 2025 Applications Open
Feb. 18, 2025 Applicant Workshop virtual.
Feb. 18 - Feb. 28, 2025 Technical assistance meetings available by appointment
Mar. 17, 2025 Application Deadline: applications must be submitted electronically to City by 11:59 p.m.
Mar. 24 – Apr. 21, 2025 Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists,
arts professionals, and educators
May 1, 2025 Funding plan presented to Arts Commission for review and approval
May 12- June 30, 2025 Begin email notifications to Grantees of award and City create and route DocuSign agreements for
electronic signatures.
Sept. 2, 2025 Project/activity period opens.
Sept. 2, 2026 Project/activity period closes.
Oct. 2, 2026 All FY 2025-26 Final Reports are due. Grantees complete a Final Report within 30 days of the program
end date or by Oct. 2, 2026, whichever comes first.
APPLICANT WORKSHOPS AND ONE-ON-ONE APPOINTMENTS
Application information and links, including online tutorials, will be available on the Community Arts Grants application portal. The
following resources will be available for applicants in the fiscal year 2025-26 cycle:
• The applicant workshop will include a general overview of the grant process, application and procedures. New applicants
are required to attend.
• Technical Assistance Meetings – Applicants may schedule a 30-minute appointment with grant program staff to answer
questions about the process, application or other topics. These appointments will be dependent on staff capacity and
availability. Applicants are required to attend the Applicant Workshop prior to the appointment. To schedule a one-on-one appointment, please call Cultural Arts office at 442-339-2090 or email Arts@carlsbadca.gov
• Please note that staff will review applications for effective and impactful delivery of information and ensure completeness
and clarity of the information supplied. Staff will not provide feedback on content, programming, or other project details.
PANEL REVIEW AND SCORING OF APPLICATIONS
Submitted applications are reviewed and scored by a virtual peer panel of local and regional artists, arts professionals, and
educators. The panelists’ scoring will inform a funding plan for review and final approval by the Carlsbad Arts Commission. SCORING RUBRIC FOR ALL CATEGORIES (EXCEPT EMERGING ARTISTS)
Application scores will be based on the following criteria aligned with the Community Arts Grants mission. Panelists will be asked to
undertake the following scoring recommendations and directives:
• Panelists will score applications on how closely the project(s) achieve the goals of the respective grant category.
• Panelists may be asked to convene to discuss the application’s merits.
• Award amounts are determined via a formula that takes into consideration the total amount of available funds, the average
scores of the applicants, and an assigned percentage based on those scores.
The scoring of applications will be based on the following criteria, with a maximum score of 50 points. The provided examples are for
informational purposes only and are not meant to be exhaustive:
• Quality of Program(s) (10 points)
o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents.
o Provide arts education and lifelong learning opportunities for all ages.
• Community Impact (30 points)
o Celebrate and promote Carlsbad as an exciting, vibrant, and creative destination for our community, students, as well
as visitors and tourists throughout the world.
o Support local and regional arts and cultural organizations as an important component of the economy and quality of
life in Carlsbad and North San Diego County.
o Accessibility of program for participants and audience members, including economic limitations under the Americans
with Disabilities Act.
• Encouragement of programs that promote the representation and participation of diverse groups of individuals, including
and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or
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spiritual beliefs, sexual orientations and veteran status.
• Organizational Capacity (10 points)
o Provide evidence of organizational strength and capacity to support the scope of the project/activity.
OTHER REVIEW AND SCORING INFORMATION
• Cultural Arts Office staff will review applications after the deadline.
• Applications deemed eligible will be forwarded to scoring panelists and reviewed within the context of the project or
program as outlined in the application.
• Incomplete applications, or applications with incorrect information, will be deemed ineligible.
AGREEMENT REQUIREMENTS FOR GRANTEES
Upon approval of your application:
• Legal Agreement with the City of Carlsbad: To proceed with your project, you must first enter into a legal agreement with
the City of Carlsbad. City will route the agreement using DocuSign to obtain secure electronic signatures, and the
commencement of your project is contingent upon the execution of this agreement.
• Non-Profit Corporation Signing Authorities: All agreements MUST be signed by two officers listed on the Statement of
Information filed with the California Secretary of State for your organization (or as listed on the most recent board roster).
These officers should be those who are authorized to enter into legally binding agreements on behalf of your organization,
such as CEO, CFO, Treasurer, Secretary.
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal
empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of Information at this
website: Search | California Secretary of State. Further documentation of signature authorization will be requested if the most
recent Statement of Information has not been filed.
Specific Entity Requirements:
o Fiscal Agents: The agreement must be signed by two officers from the fiscal agent’s organization, as per organization’s
Statement of Information.
o Educational Institutions: A Signature Delegation Form must be completed by the school principal and a district
representative (e.g., Assistant Superintendent).
o School-Affiliated Groups (i.e., school booster groups): Follow the same signature requirements as nonprofit
organizations.
IMPORTANT NOTE: Applicants who have been granted funding in previous cycles must meet all requirements from those past
agreements before they are eligible to receive a new agreement for the FY 2025-26 cycle.
FINANCIAL MANAGEMENT
Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and
revenues acquired under the respective grant program. Grantees should be able to provide upon request:
• Accurate, current and complete disclosure of revenue and expenses for the project.
• Records that adequately identify the sources and application of funds for grant sponsored activities.
• Accounting records supported by source documentation – invoices, receipts, bank statements, etc.
• All awardees must provide documents within thirty (30) days of receipt of request. This includes but is not limited to,
agreements, revised project forms, final reports, and financial accounting.
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
6
PUBLIC ACKNOWLEDGEMENT
• Grant recipients must acknowledge the Cultural Arts Office for its support of the project in printed, electronic and/or
broadcast promotions.
• The following acknowledgment along with a City of Carlsbad Cultural Arts logo must appear on all printed and electronic
materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.” This logo and guidelines for
acknowledgment are available on the Community Arts Grants webpage or upon request.
• Grantees who fail to provide public acknowledgment may be denied future project funding.
PROMOTION BY CITY
• Grantees are required to keep the Cultural Arts Office informed of all program dates and times.
• If the grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement.
All participation in promotion through the city’s social media channels and other outlets, is subject to staff review, editing
and approval prior to promotion.
• Grantees are encouraged and expected to:
o Give notifications and invitations to the Cultural Arts Office staff that will be extended to the Carlsbad Arts Commission
at least two (2) weeks in advance of program.
o Extensively promote funded events and projects with appropriate verbiage as indicated in “Public Acknowledgement”
stipulated above.
FINAL REPORTS, SITE VISITS AND PROGRAM ATTENDANCE
The Cultural Arts staff may monitor grant projects during the grant cycle, including potential site visits. The reports of these visits will
be included in grant application files and may provide a basis for evaluation of future requests.
Grantees will have an option to replace digitally submitted final reports with in-person site visits and/or interviews. Pending any
health and safety mandates and protocols as outlined by state, county, local or other governmental bodies, these site visits/
interviews may be conducted by Cultural Arts staff and/or Arts Commissioner(s), as available, and appropriate to each grant.
Grantees may still opt to submit on-line final reports in consultation with staff. In all cases, grantees will still be required to submit
final budget forms digitally for staff review and approval.
All final reports are due within thirty (30) days of the completion of the event or Oct. 2, 2026, whichever comes first, to receive the
final award payment. Excessively late submission of a final report may result in action taken per contract.
ASSISTANCE
Cultural Arts Office staff are always available to assist applicants. Please contact Cultural Arts office at 442-339-2090 or email
Arts@carlsbadca.gov.
POLICIES
• Once submitted, applications may be moved into a different category at the discretion of Cultural Arts staff. Notification will
be made to the applicant.
• The City of Carlsbad reserves the right to limit funding amounts to any applicant, regardless of eligibility or panel score,
based on fiscal year limitations.
• Cultural Arts Office staff actively review and evaluate all aspects of the funding program and process. Updates may occur
throughout the funding calendar. Cultural Arts staff will provide information on program updates, to all grantees when they
are implemented.
• Any significant changes or amendments by the grantee to approved projects must be submitted in writing to the Cultural
Arts Office by the grantee before any grant funds are used, and before the execution of any altered activity. This includes,
but is not limited to, changes in purpose, scope, services, target audiences, intended timeline, personnel, location, date,
activities, or budget. This requirement will be included in the agreement.
• The Cultural Arts Office reserves the right to review, cancel or reallocate project funds significantly altered or shifted from
stated goals in the original approved application and/or revised project form. Canceled funds must be returned to the
Cultural Arts Office within thirty (30) days of written notification.
• No two (2) entities (organization or school/affiliated groups) may apply for funding for the same project.
• Applicants may only apply to one (1) category per funding cycle.
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
7
OTHER INFORMATION
Carlsbad Arts Commission Meetings:
Carlsbad Arts Commission meetings are public, and information is available on the city website. A meeting is scheduled for
May 1, 2025, to approve the FY 2025-26 Community Arts Grants Funding Plan. For more information about the duties of the
Carlsbad Arts Commission and its meetings, visit the Arts Commission webpage.
HOW TO APPLY
Application
All applications must be submitted online. The application is comprised of approximately five (5) main sections, some of which
include long-answer sections and attachments. The application is available at the Community Arts Grants webpage.
• Organization Information: An updated Statement of Information and approved signatories must be submitted for
applications to be accepted.
• Project Information and Narrative
• Project Support Information
• Budget: A budget form and sample can be found at the Community Arts Grants webpage.
• Signatory Information as described in the section titled “Agreement Requirements for Grantees.”
APPENDIX 1: COMMUNITY ARTS GRANTS FAQ’S
Are there any organizations that are ineligible to receive Community Arts Grant funding?
Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This includes for-profit
schools and businesses.
Can I apply to more than one category?
No. Unlike previous grant cycles, artists and organizations may only apply to one (1) category per fiscal year grant cycle.
What projects are eligible for the Emerging Arts Organization category?
Projects must be representative of at least one of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts using sustainable or recycled materials
o Ethnic or indigenous art forms
o Digital art forms such as film, animation, etc.
What arts organizations qualify to apply in the Emerging Arts Organization category?
• Arts Organization must be based in Carlsbad.
• Must have a nonprofit 501(c)(3) status of three (3) years or less:
• If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain a nonprofit status.
• Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent.
Is attendance required for the workshops and information sessions?
Workshop attendance or technical assistance meeting is required for all new applicants and those applying in the Emerging Arts
Organization category. Workshop attendance or technical assistance meetings by returning awardees is highly recommended as an
opportunity for staff to guide and assist applicants in the FY 2025-26 Community Arts Grants application process.
How are final awards decided?
All award amount decisions consider the total amount of funding available, scores from panelists, and the request from the applying
entity. After panelists score, Cultural Arts staff will create a funding plan based on these factors, which is forwarded to the Arts
Commission for final approval.
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
8
Can one school site apply for multiple educational institutions (or Arts in Schools) grants?
Yes. Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a maximum of
three (3) grant applications per educational institution amongst the list below; all three (3) submissions cannot be from a single
medium.
Examples of acceptable mediums:
• Performing arts
• Visual arts
• Nontraditional arts, such as culinary, digital, creative writing, etc.
• STEAM projects with a focus on the arts
• Arts initiatives focused on arts careers and development of arts skills. Can include arts management, non-performance skills
such as design, costuming, stagecraft, career talks or coaching by subject matter experts
• All three (3) submissions cannot be from a single art form within a category. (e.g. three dance projects in performing arts)
APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES
The City of Carlsbad will NOT award Community Arts Grants to:
• For-profit organizations, schools, and businesses.
• Organizations and/or affiliates that are directly or indirectly participating in, or intervening in, any political campaign on
behalf of (or in opposition to) any candidate for public office.
• Governmental agencies or public authorities.
• Applicants that have a “delinquent” status with the Community Arts Grants funding programs.
• Retroactive funding for completed activities.
• Religious and/or sectarian programming or any programming and/or services solely for the promotion of or consumption by
a specific religious order and/or sect.
• Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period.
• Capital expenditures, including construction, renovation, or purchase of real property.
• Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity.
• Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring
organization’s programs or services.
• Support groups and/or nonprofit organizations supporting city departments or facilities.
• General operating costs, including costs associated with the start-up of a new organization.
• Applications to reduce existing deficits.
Funding may NOT be used for:
• Fundraising expenses.
• Consultants who are members of an applicant’s staff or board.
• Political campaigns or lobbying activities.
• Payments to students.
• Endowments or endowment campaigns.
• Scholarships, fellowships or tuition assistance.
• Costs incurred before the start of the funded project or outside the funding period.
• Project or activities outside the City of Carlsbad limits.
• Entry fees for competitions or sponsorship fees.
• Pageants, fund-raising events, or hospitality costs.
• Private foundations or other re-granting organizations.
• Religious or doctrinal purposes, although faith-based organizations may apply for program support.
• Publication of manuscripts or compositions not created as part of a grant-supported project.
• Purchase of monetary awards, cash prizes, contributions, or donations.
• Professional development for staff and board members.
• Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic
or professional degree.
• Creation of textbooks.
• Ongoing, recurring administrative expenses.
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 19 March 2025
Fiscal Year 2025-26: Educational Institutions or
Affiliated Groups 1
2026 Band-o-Rama Community Event & Music Program
Investment for Growth
Fiscal Year 2025-26: Educational Institutions
or Affiliated Groups
La Costa Canyon High School Foundation, Inc
Beth Crowder
1 Maverick Way
Carlsbad, CA 92009
lcfoundation@sduhsd.net
O: 760-727-3115
Beth Crowder
1 Maverick Way
Carlsbad, CA 92009
grants@lcchsfoundation.org
O: 760-436-6136 x6021
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 19 March 2025
Fiscal Year 2025-26: Educational Institutions or
Affiliated Groups 2
Application Form
Application Verification
Application Type Verification:*
This application is for Educational Institutions or Affiliated Groups applying for an Arts Project category. If
you are looking for other funding opportunities, please click on the "Apply" button in the blue bar on the top
of this screen.
Applicants may only submit one application per category per funding cycle.
I am applying to the Educational Institutions or Affiliated Groups category
Guidelines & Eligibility Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and eligibility requirements
All applicants that wish to collaborate with others to complete this grant application click "Collaborator'
button on the top right section of this page.
Collaborator feature
Video Tutorial (2 minutes long)
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
Past Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
Yes
Educational Institution or Affiliated Group Name (i.e. Carlsbad Elementary,
Carlsbad Booster Club):*
La Costa Canyon High School Music Program, parent volunteer run program
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 19 March 2025
Fiscal Year 2025-26: Educational Institutions or
Affiliated Groups 3
Organization website URL:*
https://sites.google.com/sduhsd.net/music-at-lcc-ew/home
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here.
The La Costa Canyon High School Music Program's primary purpose is to teach all students, regardless of
economic status, the fundamentals of music and performance while maintaining the high musical standards
expected by our district. Our mission is to entertain the Carlsbad community through performing at local
sporting events, participate in marching band competitions and music festivals, teach youth about music
through various musical genres and venues and create a musical community on campus at LCC while
representing the Carlsbad community.
Past Funding Report Requirements
Current Grantee Requirements:*
If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report
and final budget for your organization must be submitted prior to entering a new grant agreement with the City of
Carlsbad. A final report and final budget must be submitted (30) calendar days after the project end date.
Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the
status of your project, estimated project end date and any other project details you would like to share with us.
I understand that should my organization receive funding for this grant cycle, my organization will fulfill all
reporting requirements from the previous cycle prior to my organization entering a new agreement with the City
of Carlsbad.
Yes
Project Information and Narrative
Project Information and Narrative
•Arts in Schools will be defined as programs, activities and events that are primarily designed to be arts
focused
•Arts in Schools grant awards maximum is $3,500
•All arts projects/activities require the participation of an artist or subject matter expert in addition to lead
teacher.
•Funding opportunity for one (1) year grant only.
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 19 March 2025
Fiscal Year 2025-26: Educational Institutions or
Affiliated Groups 4
•Individual schools and entities representing a school (such as foundations, booster organizations, etc.) can
submit a maximum of three (3) grant applications in these categories (See Guidelines FAQ's for more
information on accepted categories):
o Performing Arts
o Visual Arts
o Nontraditional Arts, such as culinary, digital, creative writing, etc.
o STEAM projects with a focus on the arts
o Arts initiatives focused on arts careers and development of arts skills. Can include arts
management, non-performance skills such as design, costuming, stagecraft, career talks or
coaching by subject matter experts
•All three (3) submissions cannot be from a single art form within a category. (e.g. three dance projects in
performing arts)
Project Name:*
Please provide us with the name of the arts project.
2026 Band-o-Rama Community Event & Music Program Investment for Growth
Project Summary:*
Please provide us with a brief summary of your project.
In March 2026 (final date to be coordinated with participating schools), the La Costa Canyon High
School band will be hosting an event where we invite all local elementary, middle and high schools to join us
in our gymnasium for a showcase of band music. This is a music enrichment camp where coaches and student
leaders will be working with various instrument groups on music fundamentals and sheet music. This event
will require dozens of parent volunteers to organize logistics. We will need to purchase and print music, pay
coaches, rent chairs, rent a truck to haul equipment to/from the participating schools, and purchase
equipment and supplies to support the event performances. Promotional materials will be developed and
distributed in the community to increase attendance. The students will be fed a lunch and supplied with
water and snacks throughout the day.
This event is a strong driver of music awareness and growth in our community. The programs throughout the
community have seen growth in the last few years with the LCC music program growing by at least 25% each
of the following three years requiring further investments through parent donations and fundraising since
the district covers very few of the program expenses.
Project Start Date:*
Please note that the project start date must be on or after September 2, 2025.
01/12/2026
Project End Date:*
Please note that the project end date must be on or before September 2, 2026.
05/16/2025
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 19 March 2025
Fiscal Year 2025-26: Educational Institutions or
Affiliated Groups 5
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
Flyers - Go out to students and parents in February.
Programs/posters - Printed prior to event (600 copies).
Setup - Prepare and stage gear week leading up to event, setup everything on day of event.
Music copies - copies of music need to be passed out at least 4 weeks in advance.
Chair rental must be secured several weeks in advance of performance date.
Truck for transportation - A 26 foot (or larger) will be used to move gear from the local schools to LCC and
back to their respective schools on day prior and day of the event.
Audio and percussion equipment
Food/beverages/refreshments purchased for participants
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $3,500 for Educational Institutions or Affiliated Groups.
$3,500.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors, students.)
225
Audience:*
Total number of expected audience attendance for this project.
650
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
For many years La Costa Canyon High School has been known for this annual Band-o-Rama event. Our
program invited high schools, middle schools and elementary schools from our neighboring areas to come to
our Carlsbad campus. We hosted and organized this annual event and was a staple in the elementary/middle
school recruiting efforts for south Carlsbad schools. In addition to this annual community event, the La Costa
Canyon music program has opened its marching band (only in district) to other district schools. In 2024
season, 19 students from other schools participated in the marching band season. This additional
participation requires additional funding for uniforms, instruments and other supplies that are not provided
by the school district.
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 19 March 2025
Fiscal Year 2025-26: Educational Institutions or
Affiliated Groups 6
Project Distinction:
What makes this project distinctive?
This is a unique experience because we will be bringing student musicians together from grades 4-12 to
perform for each other and play a combined tune. All students will have the opportunities to learn about
music fundamentals from experts in their field and all 4-8th grade students will get the chance to play music
on a high school campus. This event offers free admission for all attendees. Participants will be able to
perform as individual school ensembles as well as a joint performance with all schools coordinating.
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
To bring the local community of student musicians and their families together for an unforgettable musical
experience. Goals will be measured through the student's ability to play new music in a performance setting.
Plan, prepare and execute a successful event to make the city of Carlsbad proud. Success will be measured by
having at least six local schools participate with at least 250 individual musicians. As a side objective, the
increased awareness to music opportunities that this program provides drives additional enrollment in music
programs. We look to continue the strong growth trajectory of the LCC music program over the last three
years with continued minimum annual growth of 25% (in number of participants).
Target Population:
Who is your target population and why? How will you reach them?
Our target population will be the local music students and families that surround our Carlsbad campus. We
will be promoting this event with flyers and posters and we will communicate with the music teachers of each
of the schools involved to promote the event and supply them with needed materials. We will utilize all
avenues available to us for advertising including the Carlsbad library/arts website, putting flyers up around
town, posting on facebook and instagram, contacting local schools to advertise this free event through PTA
and school websites and if funds are available (and if cost effective) we can advertise in the local papers.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
Music directors from participating schools.
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists, or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Cultural Arts department at arts@carlsbadca.gov should you need assistance.
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 19 March 2025
Fiscal Year 2025-26: Educational Institutions or
Affiliated Groups 7
Thanks to the Carlsbad Arts Grant award for the past three years, this annual community event has continued
to grow. We have added additional schools (elementary, middle school and high school) as the program has
grown. We are excited to see such great growth in musicians across the community schools after seeing a fall
off in participation during and immediately after COVID. Funding for this event will continue to bring music
relevance and connection from elementary to high school. In addition, we hope to bring continued awareness
to music programs and the needs of these programs to Carlsbad community members. Starting in the
2023/24 school year, the LCC Music Program opened up it's marching band program to outside schools since
it is the only one in the district. We had 10 students participate in the program from other local schools in
23/24 and that grew to 19 students in 24/25 and believe that the awareness created through this event has
helped that cause.
If this grant application is for a school-based project, please answer the following two questions:
State Standards Support:
How does your arts education project support the California State Content Standards for the Visual and Performing
Arts? *Please refer to the California State Board of Education website for reference.
All students will be performing music at various levels of their own development. Through this effort,
students will be achieving the Cal State Standards. These relate to performance ensembles while also
utilizing other standards that were involved in getting the students to the level of performance necessary to
play the music that will be in this event.
State Standards Description:
Please cite the specific standard numbers, grade level(s) and descriptions as they pertain to your project. Describe
how the curriculum and instruction (if applicable) of the project aligns to each standard. *Please refer to the
California State Board of Education website for reference.
Prof.MU:E.Pr6
a. Demonstrate attention to technical accuracy and expressive qualities in prepared and improvised
performances of a varied repertoire of music representing diverse cultures, styles, and genres.
b. Demonstrate an understanding of expressive intent by connecting with an audience through prepared and
improvised performances.
PK.MU:Cr3.1, K.MU:Cr3.1, 1.MU:Cr3.1, 2.MU:Cr3.1, 3.MU:Cr3.1, 4.MU:Cr3.1, 5.MU:Cr3.1
substantial guidance, consider personal, peer, and teacher feedback when demonstrating and refining
personal musical ideas.
With guidance, apply personal, peer, and teacher feedback in refining personal musical ideas.
With limited guidance, discuss and apply personal, peer, and teacher feedback to refine personal musical
ideas.
Project Support Information
You may upload support information in this section.
Contact the Cultural Arts office arts@carlsbadca.gov should you need assistance.
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 19 March 2025
Fiscal Year 2025-26: Educational Institutions or
Affiliated Groups 8
Letter of Support (OPTIONAL):
Please upload a letter of support from any partnering organization(s) and/or schools that are essential to your
project.
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images, and/or files that would provide more information about your
project.
Band O Rama 2024 City of Carlsbad.pdf
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
https://youtu.be/OAJSYywyiMI?si=UxR0AfDRyhrWrqNl
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your video, you may upload it here.
Additional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letter of agreement
between artist and school/affiliated group.)
Budget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact arts@carlsbadca.gov should you need assistance.
Total Project Budget
$5,250.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. * PLEASE
USE COMMUNITY ARTS GRANT BUDGET FORM ONLY. Budget forms are available on the Cultural Arts Community
Arts Grants webpage. Please contact the Cultural Arts office at arts@carlsbadca.gov should you need assistance.
FY 2025-26 CAG Budget Form LCC Music Program Band O Rama.pdf
Current School Year Budget Information:
Please upload a current school year budget:
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 19 March 2025
Fiscal Year 2025-26: Educational Institutions or
Affiliated Groups 9
•If you are a teacher, please provide a budget for your program area that includes this project (i.e. Drama
Department budget for the school year)
•If you are an affiliated group (i.e. parent/booster organization), please provide a current school year
budget for your organization
LCC Music Program Budget FY2024-25.pdf
Letter of Determination (for school affiliated groups):
If you are a first time grant applicant with the City of Carlsbad and applying as a school affiliated group (i.e. school
booster club), please upload your IRS Letter of Determination.
Board Roster:
If you are applying as an affiliated group (i.e. parent/booster organization), please provide a roster of board
members and ensure the document includes names and titles. Alternatively, we will also accept the most recent
board meeting minutes that includes the board roster.
LCCHS Foundation Board Org Chart 24-25.pdf
Organization Signatory Information
If funding is approved for a school, the City of Carlsbad requires two (2) signatures from the Signature Delegation
Form for school grant agreements. This form will be emailed to the school district Assistant Superintendent (or
comparable role) and the school site administrator (i.e. Principal or Vice Principal.) The City of Carlsbad will use
DocuSign for all grant agreements. This DocuSign agreement will be emailed for signatures to the authorized
signature representatives listed above once the City of Carlsbad's Arts Commission approves the funding plan and
funding is approved for a school.
If you are an affiliated group (i.e. parent/booster organization),
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 19 March 2025
Fiscal Year 2025-26: Educational Institutions or
Affiliated Groups 10
Signor #1 First and Last Name (i.e. Luke Wilson):
Beth Crowder
Signor #1 Organizational Title (i.e. Secretary):
Executive Director, LCCHS Foundation
Signor #1 Email address:
director@lcchsfoundation.org
Signor #2 First and Last Name (i.e. Luke Wilson):
David Mott
Signor #2 Organizational Title (i.e. Secretary):
VP Finance, LCCHS Foundation
Signor #2 Email Address:
treasurer@lcchsfoundation.org
Application Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting.
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 19 March 2025
Fiscal Year 2025-26: Educational Institutions or
Affiliated Groups 11
Date of Application Submission:*
03/14/2025
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 19 March 2025
Fiscal Year 2025-26: Educational Institutions or
Affiliated Groups 12
File Attachment Summary
Applicant File Uploads
• Band O Rama 2024 City of Carlsbad.pdf
• FY 2025-26 CAG Budget Form LCC Music Program Band O Rama.pdf
• LCC Music Program Budget FY2024-25.pdf
• LCCHS Foundation Board Org Chart 24-25.pdf
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
La Cost Canyon High School Music Director – Charles Mekealian at 2024 Band-O-Rama
2024 Band-O-Rama Ensemble
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
BAND-0-RAlVIA
2024 Band-O-Rama Ensemble
2024 Band-O-Rama Ensemble & Supporters
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
$ Notes $
Admissions $ 750.00 There will not be a charge to enjoy the program but program
contributions will be accepted at the door
Gifts/Merchandise/
Concessions $ 1,000.00 Concessions will be available to purchase for non-participating
attendes of the program
Advertising
Other
1,750.00$ Subtotal Earned Income -$
CONTRIBUTED INCOME $ Notes $
Private
Individual
Public Support
Applicant Cash
CAG Request Amount $ 3,500.00 Amount requested through Community Arts Grants 2025-26
Other
Other
Subtotal Unearned Income 3,500.00$ Subtotal Unearned Income -$
Cash Notes Cash
Project Staff (non-artist) $ 600.00 Maintenance/custodial staff for pre and post event support
Project Artist(s) or Arts
Instructor(s) $ 650.00 Coaches, sound technicians, equipment setup, operation and tear
down
Educational Materials/Printing $ 250.00 Music for performances to be purchased and distributed to
participating schools
Costumes/Props
Sets
Supplies $ 1,100.00 Supplemental audio equipment for integration of participating
schools
Licensing/Royalties
Rentals (space and/or other) $ 650.00 Chair rentail - delivery, setup, return
Transportation $ 750.00 Truck and equipment rentals to haul large music equipment to and
from area participating schools
Food & Beverage $ 1,000.00 Meal, beverages and snacks for participants
Marketing/Promotion/
Publicity $ 250.00 Program flyers, banners, distribution
Fiscal Agency Fee
Other
Other
Other
EXPENSES
TOTALS
5,250.00$ -$
Value Notes Value IN-KIND SUPPORT Notes
INCOME
TOTALS
PROJECT EXPENSES Notes
5,250.00$ -$
Subtotal Earned
Income
Notes
Un
e
a
r
n
e
d
I
n
c
o
m
e
Amount received through Community Arts Grants 2025-26
Ea
r
n
e
d
I
n
c
o
m
e
CAG FY 2025-26 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME ORGANIZATION NAME: La Costa Canyon HS Music Program
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
L
I I
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
CAG FY 2025-26 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
IN-KIND
TOTALS
-$ -$
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
Docusign Envelope ID: 4CD7F23D-4F15-410A-9032-7DBD17CBF6B7
LCC H JGH SCHOOL
FOUNDATION