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HomeMy WebLinkAbout2025-04-24; Senior Commission; 02; Status Report on Parks & Recreation Department Master Plan – Strategic Action Plan Support References to 2025 Senior Commission Work PlanMeeting Date: April. 24, 2025 To: Senior Commission From: Ashlee Benson, Recreation Services Manager Staff Contact: Eric Biggin, Recreation Area Manager eric.biggin@carlsbadca.gov, 442-339-2648 Subject: Status Report on Parks & Recreation Department Master Plan – Strategic Action Plan Support References to 2025 Senior Commission Work Plan Recommended Action Receive a status report on the Parks & Recreation Department Master Plan – Strategic Action Plan support references to the 2025 Senior Commission Work Plan. Executive Summary/Explanation On Sept. 18, 2023, the Senior Commission accepted the 2023-2030 Parks & Recreation Department Master Plan Update and recommended its approval by the City Council. On Sept. 26, 2023, the City Council approved the 2023-2030 Parks & Recreation Department Master Plan Update. The department’s master plan includes a strategic action plan which takes into account the Age-Friendly Carlsbad Action Plan that was approved by the City Council in December 2021. The strategic action plan provides systemwide recommendations for staff to implement over the short term (0-3 years), long term (4-7 years), and on an ongoing basis. The strategic action plan is divided into four categories: • Parks • Maintenance and operations • Programs, events, and facilities • Funding and marketing Staff prepared a draft of the 2025 Senior Commission Work Plan, which incorporated selective short-term, long term, and ongoing strategic action items from the 2023-2030 Parks & Recreation Department Master Plan Update, as well as selective domain goals established in the Age-Friendly Carlsbad Action Plan. Each domain encompasses specific goals and objectives aimed at fostering an inclusive, accessible, and supportive community environment. SENIOR COMMISSION April 24, 2025 Item #2 Page 9 of 16 Staff Report On Nov. 7, 2024, the Senior Commission accepted its 2025 Work Plan, which was subsequently approved by the City Council on Feb. 4, 2025. On Nov. 7, 2024, the Senior Commission also requested a biannual status report on the Parks & Recreation Department Master Plan - Strategic Action Plan support references to its work plan. Next Steps The next status report on the Parks & Recreation Department Master Plan – Strategic Action Plan support references to the 2025 Senior Commission Work Plan will be provided at the Oct. 23, 2025, Senior Commission Meeting. Exhibits 1.2025 Senior Commission Work Plan 2.Status Matrix: Parks & Recreation Department Master Plan – Strategic Action Plan support references to the 2025 Senior Commission Work Plan April 24, 2025 Item #2 Page 10 of 16 EXHIBIT 1 City of Carlsbad Senior Commission Work Plan 2025 I. The Mission of the Senior Commission is to champion an age-inclusive environment that promotes wellness, vitality and education that leads to a vibrant quality of life. II.Composition Consistent with Chapter 2.38 of the Carlsbad Municipal Code, the Senior Commission shall consist of five members appointed by the mayor with the approval of the city council. Members shall serve four-year terms. The Senior Commission shall have the responsibility to make recommendations to the city council and to advise the city council on the special needs and concerns of seniors, including the creation, operation, maintenance, management and control of senior programs, activities and facilities. The Senior Commission shall be authorized to and may receive donations, gifts, legacies, endowments or bequests made to the city or to the commission for or on behalf of the city. All donations, gifts, legacies, endowments or bequests so received by the commission shall be turned over to the city treasurer and shall be kept in a special fund to be designated as the senior fund. All moneys in the fund shall be used for promotion, supervision and operation of senior programs. No moneys in the fund shall be spent without prior council authorization. III.2025 Goals & Tasks The Senior Commission will focus on the following 2025 Goals and Tasks: (Goals identified in numerals; Tasks to accomplish those Goals identified in alphas) 1.Determine the needs of adults 50+. a.Continue annual assessment and feedback loop b.Use informal feedback received from staff and volunteers throughout the year 2023 -2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERENCE PARKS STRATEGIES Ongoing •Encourage community participation in reporting maintenance or safety concerns. •Review the potential for adding park amenities based on the levels of service recommendations. April 24, 2025 Item #2 Page 11 of 16 EXHIBIT 1 PROGRAMS, EVENTS AND FACILITIES STRATEGIES Short Term = 0-3 Years •Assess current programs and facilities to identify barriers to accessibility and develop plans to address barriers (in support of project’s lead department: Risk Management) 2.Support the City of Carlsbad Age-Friendly Action Plan a.Promote with City of Carlsbad communication tools. b.Align with internal and external organizations. AGE FRIENDLY CARLSBAD ACTION PLAN GOALS & OBJECTIVES: SUPPORT REFERENCE GOALS, OBJECTIVES AND ACTIONS Domain 1: Outdoor Spaces & Buildings Goals •Provide well-maintained and safe public spaces to all residents across all city- owned facilities. Domain 2: Social & Civic Participation Goals •Build on and expand opportunities for social participation for all ages •Build capacity for civic engagement, volunteerism and employment Domain 4: Health & Wellness Goals •Review current health conditions for Carlsbad populations to identify areas of concern •Provide health – related programs to expand upon the educational health resources available in Carlsbad Domain 5: Mobility Goals •Support safe mobility options in the City of Carlsbad for all ages and abilities •Provide information and education about transportation options 2023 -2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERECE MAINTENANCE AND OPERATIONS STRATEGIES Short Term = 0-3 Years •Explore partnerships with community organizations or individual volunteers to periodically provide additional maintenance support April 24, 2025 Item #2 Page 12 of 16 EXHIBIT 1 PROGRAMS, EVENTS AND FACILITIES STRATEGIES Short Term = 0-3 Years •Expand program offerings outdoors, including fitness, etc. •Annually evaluate program lifecycles to ensure balance between different stages Ongoing •Continue to monitor program trends to ensure alignment with community needs 3.Create Adult 50+ opportunities and collaborations beyond the Senior Center, through: a.Public sites to include parks, community centers and libraries b.Private locations such as theaters and senior living communities c.Universities, hospitals, nonprofits and other organizations 2023 -2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERECE PROGRAMS, EVENTS AND FACILITIES STRATEGIES Short Term = 0-3 Years •Partner with local organizations that represent marginalized communities to receive input on program development Ongoing •Encourage feedback and open communication between the department and the community •Partner with healthcare organizations to provide health screenings and education to the community to the active adult population •Work with community organizations and local businesses to develop partnerships that can help provide or promote new programs and event offerings FUNDING AND MARKETING STRATEGIES Short Term = 0-3 Years •Consider revenue generation that includes corporate partnerships, sponsorships, foundations and/or naming rights opportunities •Identify potential grant opportunities and develop grant proposals to secure funding Ongoing •Partner with community organizations and businesses to provide additional funding for scholarships and discounted programs 4.Increase social inclusion, enhance connectivity and minimize isolation. a.Foster technology friendly experiences b.Offer intergenerational programs c.Increase transportation to senior services d.Enhance marketing and communication of resources to adults 50+ AGE FRIENDLY CARLSBAD ACTION PLAN GOALS & OBJECTIVES SUPPORT REFERENCE April 24, 2025 Item #2 Page 13 of 16 EXHIBIT 1 GOALS, OBJECTIVES AND ACTIONS Domain 2: Social & Civic Participation Goals •Build on and expand opportunities for social participation for all ages •Build capacity for civic engagement, volunteerism and employment Domain 5: Mobility Goals •Provide information and education about transportation options 2023 -2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERECE PARKS STRATEGIES Ongoing •Ensure full ADA access at all parks, with a focus on most immediate needs MAINTENANCE AND OPERATIONS STRATEGIES Ongoing •Enhance pathway and parking lot lighting, and reduce energy consumption, by converting aging incandescent systems with modern LED systems PROGRAMS, EVENTS AND FACILITIES STRATEGIES Short Term = 0-3 Years •Offer multicultural programs that reflect the community's increasing diversity •Provide accommodations, such as sign language interpretation, to make programs and facilities more inclusive Ongoing •Utilize technology, including Augmented Reality, and Virtual Reality to enhance the program experience FUNDING AND MARKETING STRATEGIES Ongoing •Annually review and adjust program, event and facility fees to ensure they are competitive to the market April 24, 2025 Item #2 Page 14 of 16 P&R Master Plan - Strategic Action Plan Category Strategy Time Frame Status Description Parks Encourgage community participation in reporting maintenance or safety concerns. Ongoing In Progress Residents are encouraged to report facility concerns using the Carlsbad Connects App, the city website portal, or directly to staff at the front desk for immediate issues. Parks Review the potential for adding park amenities based on the levels of service recommendations. Ongoing In Progress Staff perform evaluations of existing park amenities to determine the need for enhancements or new features, guided by established service level standards. Programs, Events and Facilities Assess current programs and facilities to identify barriers to accessibility and develop plans to address barriers. Short term (0-3 years)In Progress Risk Management has completed an ADA Compliance Assessment for the Senior Center. The Fleet & Facilities Department staff are currently addressing items identified in the resulting punch list. P&R Master Plan - Strategic Action Plan Category Strategy Time Frame Status Description Maintenance And Operations Explore partnerships with community organizations or individual volunteers to periodically provide additional maintenance support. Short term (0-3 years)In Progress Volunteers assist in maintaining and organizing areas like the kitchen supply room; further partnerships are being explored to expand the support. Programs, Events and Facilities Expand program offerings outdoors, including fitness, etc. Short term (0-3 years)In Progress Outdoor programming has increased, including group walks, outdoor fitness classes such as tai chi, and the Concerts in the Courtyard series. Programs, Events and Facilities Annually evaluate program lifecycles to ensure balance between different stages. Short term (0-3 years)In Progress Participation trends are monitored regularly to assess program viability and ensure a balanced mix of new and ongoing offerings. Programs, Events and Facilities Continue to monitor program trends to ensure alignment with community needs. Ongoing In Progress Staff actively gather participant feedback and considers emerging trends when planning new programs and assessing current offerings. P&R Master Plan - Strategic Actio Plan Category Strategy Time Frame Status Description Programs, Events and Facilities Partner with local organizations that represent marginalized communities to receive input on program development. Short term (0-3 years)Not Started Staff will begin outreach to cultural organizations and centers to gather input for inclusive program planning. Programs, Events and Facilities Encougage feedback and open communication between the department and the community. Ongoing In Progress A comments and suggestions box is available at the front desk. Staff are exploring implementing program surveys. Calsbad Senior Commission - 2025 Work Plan, Goal 1: Determine the needs of Adults 50 + Carlsbad Senior Commission, 2025 Work Plan, Goal 2: Support the City of Carlsbad Age-Friendly Action Plan Carlsbad Senior Commission - 2025 Work Plan, Goal 3: Create Adult 50+ oppportunities and collaborations beyond the Senior Center Exhibit 2 April 24, 2025 Item #2 Page 15 of 16 Programs, Events and Facilities Partner with healthcare organizations to provide health screenings and education to the community to the active population. Ongoing In Progress Current partnerships include providing regular offerings such as blood pressure checks, hearing screenings, and vision testing - including from the Braille Institute. Programs, Events and Facilities Work with community organizations and local businesses to develop partnerships that can help provide or promote new programs and event offerings. Ongoing In Progress Collaborations with the County of San Diego have introduced outdoor Tai Chi classes. Additional partnerships include AAA's "Keys to Drive" workshops and AARP's free tax prep services. Funding and Marketing Consider revenue generation that includes corporate partnerships, sponsorships, foundations and/or naming rights opportunities. Short term (0-3 years)In Progress Staff is considering sponsorship opportunities and naming rights for rooms and events as potential funding avenues. Funding and Marketing Identify potential grant opportunities and develop grant proposals to secure funding. Short term (0-3 years)Not Started Staff will explore potential grant programs and opportunities to support Senior Center programs and operations. Funding and Marketing Partner with community organizations and businesses to provide additional funding for scholarships and discounted programs. Ongoing In Progress Partnerships with local businesses to support scholarship funding and discounted programs are being explored. P&R Master Plan - Strategic Action Plan Category Strategy Time Frame Status Description Parks Ensure full ADA access at all parks, with a focus on most immediate needs. Ongoing In Progress Risk Management has completed an ADA Compliance Assessment for the Senior Center. Fleet & Facilities Department Staff are currently addressing items identified in the resulting punch list. Park assessments will follow. Maintenance And Operations Enhance pathway and parking lot lighting, and reduce energy consumption, by converting aging incandescent systems with modern LED systems. Ongoing In Progress A majority of facility lighting has been upgraded to energy-efficient LED's. Outdoor pathway lighting will follow. Programs, Events and Facilities Offer multicultural programs that reflect the community's increasing diversity. Short term (0-3 years)Not Started Staff will begin outreach to cultural organizations and centers to gather input for inclusive program planning. Programs, Events and Facilities Provide accommodations, such as sign language interpretation, to make programs and facilities more inclusive. Short term (0-3 years)In Progress Staff provide reasonable ADA accomodations and will explore sign language interpretation and other accomodations as needed. Programs, Events and Facilities Utilize technology, including Augmented Reality, and Virtual Reality to enhance the program experience. Ongoing Not Started Staff will explore potential partnerships to pilot VR and AR in Senior Center programs. Funding and Marketing Annually review and adjust program, event and facility fees to ensure they are competive to the market. Ongoing In Progress The Senior Center fee schedule is under continuous review to maintain alignment with similar offerings in nearby cities and agencies. Carlsbad Senior Commission - 2025 Work Plan, Goal 4: Increase social inclusion, enhance connectivity and minimize isolation Exhibit 2 April 24, 2025 Item #2 Page 16 of 16