HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2025-04-22This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 1
DATE: 4/22/2025
REQUESTING DEPARTMENT: CITY CLERK REQUESTER: MARIA EMERY
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
1 Settlement Agreement - RAN Enterprises, Inc. 2020 CW-170 Final
Resolution +
5 years
PFLD-20-405
Minor Public Works and Professional Services Agreements 2023-2025 CW-020
Copies – When No
Longer Required
N/A
RFP20-1124FAC -- 4060 --
Barnhart-Reese Construction, Inc 2023 CW-020 Copies –
When No
Longer
Required
6235546
PWS18-435TRAN -- 6001-18SS --
Roy Allan Slurry Seal, Inc 2019 CW-020 Copies –
When No
Longer
Required
PFLD-18-406
PWS19-511UTIL--5036--Raven CLI
Construction Inc 2021 CW-020 Copies –
When No
Longer
Required
PFLD-19-103
PWS19-727TRAN--6052-19-- JB
Bostick Company 2020 CW-020 Copies –
When No
Longer
Required
PFLD-19-363
PWS19-735TRAN--6070--Select
Electric Inc 2020 CW-020 Copies – When No Longer Required
PFLD-19-549
PWS20-841TRAN--6327-1--Southwest Traffic Signal Services
Inc
2021 CW-020 Copies –
When No
Longer
Required
PFLD-19-657
RECORDS DESTRUCTION AUTHORIZATION FORM
4/22/2025 04-23-2025 4/30/25
C cityof
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 2
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ _______________________________ DATE: ______________
PWS20-896TRAN--6066-19--TPA
Construction 2020 CW-020 Copies –
When No
Longer
Required
PFLD-20-64
PWS21-1507FAC--4715--McGrath Rentcorp dba Mobile Modular
Management Corporation, Inc 2024 CW-020 Copies –
When No
Longer
Required
5453353
PWS23-1880TRAN--6002-21--Dick
Miller, Inc 2024 CW-020 Copies –
When No Longer
Required
6406631
2022 Notices of Vacancy 2022 CC-040 2 years 6232231
2021 Notices of Vacancy 2021 CC-040 2 years PFLD-21-23
Reconciled Secured Agreements:
MS 2017-0003 Cazadero Drive
Condos 2025 CC-050
Release of
Bond / Letter of Credit PFLD-19-548
PD 2021-0035 7335 Bolero Street 2025 CC-050 WITHDRAWN 10277220
CUP 2021-0006 New Village Arts
Theatre 2025 CC-050 WITHDRAWN 6390923
Corodata 8/18/2025
-- --
C cityof
Carlsbad
□
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 4/22/2025
TOTAL RECORD COUNT: 15
COMMENTS: CITY CLERK RECORDS DESTRUCTION
ENTRY ID REVIEW DATE Template NAME
5150873 2025/02/19 Physical Folder 2021 Notices of Vacancy; ;
6232231 2025/02/19 Physical Folder 2022 NOTICES OF VACANCY;
Boards/Commissions/Committees;
6390923 2025/02/19 Physical Folder CUP 2021-0006; New Village Arts Theatre; DWG 333-6;
4392699 2025/02/19 Physical Folder MS 2017-0003; Cazadero Drive Condos; DWG 513-5A;
1027722
0
2025/02/19 Physical Folder PD 2021-0035; 7335 BOLERO STREET; DWG 533-4A;
4392231 2025/02/19 Physical Folder PWS19-511UTIL; Raven CLI Construction Inc; 5036
4392494 2025/02/19 Physical Folder PWS19-727TRAN; J. B. Bostick Company Inc; 6052-19
4392701 2025/02/19 Physical Folder PWS19-735TRAN; Select Electric Inc; 6070; Resolution
2019-120
4392826 2025/02/19 Physical Folder PWS20-841TRAN; Southwest Traffic Signal Services Inc;
6327-1
4393366 2025/02/19 Physical Folder PWS20-896TRAN; TPA Construction; 6066-19
5453353 2025/02/19 Physical Folder PWS21-1507FAC; Mobile Modular Mgmt Corp; 4715
6406631 2025/02/19 Physical Folder PWS23-1880TRAN; 2021 Sidewalk Construction
Program; Dick Miller Inc; 6002-21
4393700 2025/02/19 Physical Folder RAN Enterprises Inc; Settlement Agreement and
Mutual Release; 2020-06-11
6235546 2025/02/19 Physical Folder RFP20-1124FAC; Barnhart-Reese Construction, Inc.;
4060
4391966 2025/02/19 Physical Folder Roy Allan Slurry Seal Inc; 2018 Slurry Seal; 6001-18SS;
07/26/2018
0
d
Ca li fornia
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #105260
Date Issued Thursday, August 21, 2025
Service Locations 5815 EL CAMINO REAL
Date Range of Service Aug-18-2025 thru Aug-18-2025
Work Ticket(s)1539874
Quantity/Item 55 -58 Boxes for Destruction (standard)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
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