HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2025-06-27
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 1
DATE: 6/27/2025
REQUESTING DEPARTMENT: CITY CLERK REQUESTER: MARIA EMERY
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
2
Minor Public Works and Professional Services Agreements 2023-2025 CW-020
Copies – When No
Longer Required
N/A
PWS24-2396 TRAN--6607--Hazard
Construction Engineering
NOC
6/12/2024
CW-020
Copies – When No Longer Required
8824548
PWS23-1830 PD--Bear Electrical
Solutions Inc
NOC
6/12/2024
CW-020
Copies –
When No
Longer
Required
6365415
PWS23-2177 FAC--4749--Sylvester
Roofing Company
NOC 6/12/2024 CW-020
Copies –
When No
Longer
Required
7086865
PWS23-2137 TRAN--6013-23--LC
Paving & Sealing Inc.
NOC
5/24/2024
CW-020
Copies –
When No
Longer
Required
6468683
PWS21-1585 TRAN--6001-21SS--
American Asphalt South Inc.
NOC
5/1/2024
CW-020
Copies –
When No
Longer
Required
6254120
PWS23-2149 TRAN--6049-6052-4090--Portillo Concrete, Inc
NOC
7/15/2024
CW-020
Copies –
When No Longer Required
6410928
Reconciled Secured Agreements:
RECORDS DESTRUCTION AUTHORIZATION FORM
7/1/2025 07-01-2025 7/9/2025
C cityof
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 2
MS 06-09 O'Gara Development
2025 CC-050
Release of Bond
/ Letter of Credit
K0207932
PD 07-08 Marbella Slope Stabilization
2025 CC-050
Release of Bond
/ Letter of Credit
K0207461
CT 02-25 North Park at La Costa
2025 CC-050
Release of Bond
/ Letter of Credit
K0205203
PD 06-20 Desai Residence
2025 CC-050
Release of Bond
/ Letter of Credit
K0207221
PD 07-06 Aviara Master Association
2025 CC-050
Release of Bond
/ Letter of Credit
K0207511
MS 12-05 Railyard Lofts
2025 CC-050
Release of Bond
/ Letter of Credit
K208053
CT 97-10 Poinsettia Properties PA 5 2025 CC-050
Release of Bond / Letter of Credit
K201270
MS 14-11 Mathis Residence
2025 CC-050
Release of Bond
/ Letter of Credit
PFLD-21-17
PD 03-06 Javaheri, Henry R & Efi
2025 CC-050
Release of Bond
/ Letter of Credit
K0207322
MS 08-02 Rhoades Property
2025 CC-050
Release of Bond / Letter of Credit
K0207780
PD 10-01 Palomar Airport
Common Stockpile
2025 CC-050
Release of Bond
/ Letter of Credit
K0207729
CT 14-09 Uptown Bressi Mass
Grading
2025 CC-050
Release of Bond
/ Letter of Credit
N/A
CT 98-14 Thompson Tabata
Models Only
2025 CC-050
Release of Bond
/ Letter of Credit N/A
CT 98-14-02 Thompson Tabata
Models Only
2025 CC-050
Release of Bond
/ Letter of Credit
N/A
CT 98-14-03 Thompson Tabata
Models Only
2025 CC-050
Release of Bond / Letter of Credit N/A
MS 2021-0002 Juniper Beach Homes
2025 CC-050
Release of Bond
/ Letter of Credit
6308873
SUP 2022-0001 Omni La Costa
Golf Course Renovation
2025 CC-050
Release of Bond / Letter of Credit
6377729
C cityof
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 3
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ _______________________________ DATE: ______________
MS 13-07 ViaSat Building 10 At Bressi Ranch
2025 CC-050
Release of Bond
/ Letter of Credit
K208107
PD 2022-0020 Absorption Systems
2025 CC-050
Release of Bond
/ Letter of Credit
6402933
CT 97-13-03 Carlsbad Oaks North
Phase 3
2025 CC-050
Release of Bond
/ Letter of Credit
N/A
Corodata 8/18/2025
-- --
C cityof
Carlsbad
□
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 6/27/2025
TOTAL RECORD COUNT: 21
COMMENTS: CITY CLERK RECORDS DESTRUCTION
ENTRY ID REVIEW DATE Template NAME
4369297 2025/05/14 Physical Folder CT 02-25; NORTH PARK AT LA COSTA;
4369848 2025/05/14 Physical Folder CT 97-10; POINSETTIA PROPERTIES PA 5; File #1
4368639 2025/05/14 Physical Folder MS 06-09; O'GARA DEVELOPMENT; DWG 458-4A
4368715 2025/05/14 Physical Folder MS 08-02; RHOADES PROPERTY;
4368644 2025/05/14 Physical Folder MS 12-05; RAILYARD LOFTS; DWG 478-7A; 9/26/2013
4368588 2025/05/14 Physical Folder MS 13-07; VIASAT BUILDING 10 AT BRESSI RANCH;
DWG 4802
5150769 2025/05/14 Physical Folder MS 14-11; Mathis Residence; DWG 198-1B
6308873 2025/05/14 Physical Folder MS 2021-0002; Juniper Beach Homes; DWG 533-7A
4368932 2025/05/14 Physical Folder PD 03-06; Javaheri, Henry R and Efi;
4369012 2025/05/14 Physical Folder PD 06-20; Desai Residence; DWG 447-5A
4368912 2025/05/14 Physical Folder PD 07-06; AVIARA MASTER ASSOCIATION; Slope Repair
4368824 2025/05/14 Physical Folder PD 07-08; Marbella Slope Stabilization; DWG 454-5A
4368767 2025/05/14 Physical Folder PD 10-01; PALOMAR AIRPORT COMMONS STOCKPILE;
6402933 2025/05/14 Physical Folder PD 2022-0020; Absorption Systems; DWG 218-5;
6254120 2025/05/14 Physical Folder PWS21-1585TRAN; 2021 Slurry Seal and Fog Seal;
American Asphalt Inc.; 6001-21SS
6365415 2025/05/14 Physical Folder PWS23-1830PD; Carlsbad PD Fixed License Plate
Recognition (LPR) Camera Installation; Bear Electrical
Solutions Inc;
6468683 2025/05/14 Physical Folder PWS23-2137TRAN; 2023 Concrete Repair; 6013-23;
6410928 2025/05/14 Physical Folder PWS23-2149TRAN; Public Parking Lots ADA
Improvements (Re-Bid); 6049 / 6052 / 4090;
7086865 2025/05/14 Physical Folder PWS23-2177FAC; Carlsbad Water Recycling Facility
Roof Replacement; 4749;
8824548 2025/05/14 Physical Folder PWS24-2396TRAN; BUENA VISTA CREEK EMERGENCY
CHANNEL MAINTENANCE PROJECT; HAZARD
CONSTRUCTION ENGR, LLC; 6607
6377729 2025/05/14 Physical Folder SUP 2022-0001; Omni La Costa Golf Course
Renovation; DWG 539-4A & DWG 539-4B;
0
d
Ca li fornia
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #105260
Date Issued Thursday, August 21, 2025
Service Locations 5815 EL CAMINO REAL
Date Range of Service Aug-18-2025 thru Aug-18-2025
Work Ticket(s)1539874
Quantity/Item 55 -58 Boxes for Destruction (standard)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
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