HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Council; 2025-02-19RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: FEB. 19, 2025 -----------
REQUESTING
DEPARTMENT: CITY COUNCIL REQUESTER: A D NDREA YKES
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
~/l q/;t-:;RECOROS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS TAB BARCODE
PERIOD (if applicable)
2022 Physical and Electronic Files 2022 CCO-025 2 years
Chron Files-Andi Dykes 2022 CCO-025 2 years
Misc Correspondence 2022 CCO-025 2 years
City Council Proclamations 2022 CCO-030 2 years
Chron Files -Internal Mayor Hall 2022 CCO-025 2 years
Chron Files -External Mayor Hall 2022 CCO-025 2 years
Chron Files -Keith Blackburn 2022 CCO-025 2 years
Chron Files-Peder Norby 2022 CCO-025 2 years
Chron Files -Priya Bhat-Patel 2022 CCO-025 2 years
Chron Files -Teresa Acosta 2022 CC0-025 2 years
*If more spaces are needed, click In the last box in right hand corner of table and hit "tab". This w/11 create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ------------DATE: _____ _
CERTIFICATE OF DESTRUCTION? 0 YES 0 NO
SMEADSOFT BARCODES DELETED BY: DATE:
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
C cityof
Carlsbad Revised: 2/19/2025
03-05-2025 4/30/25
Corodata 8/18/2025
-- --
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 2/20/2025
TOTAL RECORD COUNT: 8
COMMENTS: CITY COUNCIL CHRON FILES - 2022
ENTRY ID REVIEW DATE Template NAME
6222380 2025/02/21 Physical Folder 2022; CITY COUNCIL; CHRON FILES - ANDI DYKES;
6222467 2025/02/21 Physical Folder 2022; CITY COUNCIL; CHRON FILES - KEITH
BLACKBURN;
6222472 2025/02/21 Physical Folder 2022; CITY COUNCIL; CHRON FILES - PEDER NORBY;
6222470 2025/02/21 Physical Folder 2022; CITY COUNCIL; CHRON FILES - PRIYA BHAT-
PATEL;
6222471 2025/02/21 Physical Folder 2022; CITY COUNCIL; CHRON FILES - TERESA ACOSTA;
6222473 2025/02/21 Physical Folder 2022; CITY COUNCIL; MISC. CORRESPONDENCE;
6222476 2025/02/21 Physical Folder 2022; CITY COUNCIL; PROCLAMATIONS 2022;
6222477 2025/02/21 Physical Folder CHRON FILES - MATT HALL; CITY COUNCIL - EXTERNAL;
2022;
0
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Ca li fornia
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #105260
Date Issued Thursday, August 21, 2025
Service Locations 5815 EL CAMINO REAL
Date Range of Service Aug-18-2025 thru Aug-18-2025
Work Ticket(s)1539874
Quantity/Item 55 -58 Boxes for Destruction (standard)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).