HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Manager; 2025-02-20
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 1
DATE: 2/20/2025
REQUESTING DEPARTMENT: CITY MANAGER/RECORDS REQUESTER: KIRA LINBERG/MARIA EMERY
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ _______________________________ DATE: ______________
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
CITY MANAGER CHRON FILES 2022 CCO-000 2 YEARS SEE ATTACHED
RECORDS DESTRUCTION AUTHORIZATION FORM
2-20-25 02-24-2025 04/30/25
Corodata 8/18/2025
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C cityof
Carlsbad
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RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 2/20/2025
TOTAL RECORD COUNT: 12
COMMENTS: CITY MANAGER CHRON FILES - 2022
ENTRY ID REVIEW DATE Template NAME
6222725 2025/02/20 Physical Folder CHRON FILES - APRIL 2022; CITY MANAGER;
Correspondence;
6222729 2025/02/20 Physical Folder CHRON FILES - AUGUST 2022; CITY MANAGER;
Correspondence;
6222735 2025/02/20 Physical Folder CHRON FILES - DECEMBER 2022; CITY MANAGER;
Correspondence;
6222723 2025/02/20 Physical Folder CHRON FILES - FEBRUARY 2022; CITY MANAGER;
Correspondence;
6222722 2025/02/20 Physical Folder CHRON FILES - JANUARY 2022; CITY MANAGER;
Correspondence;
6222728 2025/02/20 Physical Folder CHRON FILES - JULY 2022; CITY MANAGER;
Correspondence;
6222727 2025/02/20 Physical Folder CHRON FILES - JUNE 2022; CITY MANAGER;
Correspondence;
6222724 2025/02/20 Physical Folder CHRON FILES - MARCH 2022; CITY MANAGER;
Correspondence;
6222726 2025/02/20 Physical Folder CHRON FILES - MAY 2022; CITY MANAGER;
Correspondence;
6222732 2025/02/20 Physical Folder CHRON FILES - NOVEMBER 2022; CITY MANAGER;
Correspondence;
6222731 2025/02/20 Physical Folder CHRON FILES - OCTOBER 2022; CHRON FILES -
OCTOBER 2022; CITY MANAGER; Correspondence
6222730 2025/02/20 Physical Folder CHRON FILES - SEPTEMBER 2022; CITY MANAGER;
Correspondence;
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CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #105260
Date Issued Thursday, August 21, 2025
Service Locations 5815 EL CAMINO REAL
Date Range of Service Aug-18-2025 thru Aug-18-2025
Work Ticket(s)1539874
Quantity/Item 55 -58 Boxes for Destruction (standard)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
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