HomeMy WebLinkAbout1988-02-09; Parking Authority; MinutesMINUTES
Meeting of: CARLSBAD PARKING AUTHORITY (Special
February 9, 1988 Date of Meeting:
Time of Meeting: 9:00 a.m.
Place of Meeting: City Manager's Conference Room
CALL TO ORDER:
The meeting was called to order by Chairman Anear at
9:00 a.m.
ROLL CALL:
The following roll call was taken:
2.
3.
4.
5.
Present: An ear, Goodwin, Dunne, Jardine and
Prescott.
Absent: None.
APPROVAL OF MINUTES:
The minutes of the Special Meeting held December
19, 1986 were approved as presented.
AUDIT FOR FISCAL YEAR 1986-87
The Authority approved the audit for fiscal year
1986-87 as prepared and submitted by Diehl Evans
and Company.
PAYMENT OF BILLS
City Cl erk Lee Rautenkranz and Finance Di rector
Jim Elliott responded to questions concerning the
bi 11 s. Mr. Elliott al so explained how reserve
funds are invested by banks.
The Authority ratified payment of the fo 11 owing
bills:
a. Bill from Security Pacific National Bank
dated October 30, 1987 in the amount of
$411.61.
b. Bill from Security Pacific National Bank
dated August 26, 1987 in the amount of
$200.33.
c. Bill from Security Pacific National Bank
dated March 2, 1987, in the amount of
$1,565.65.
d. Bill from Bankers Trust Company dated January
20, 1987 in the amount of $327.08.
e. Bi 11 from Bankers Trust Company dated
September 21, 1987 in the amount of $205.75.
f. Bill from Diehl Evans and Company dated
January 18, 1988 in the amount of $718.16.
ELECTION OF OFFICERS FOR CALENDAR YEAR 1988.
The Authority elected Bob Prescott as Chairman
for calendar year 1988.
Meeting)
Anear
Goodwin
Dunne
Jardine
Prescott
Anear
Goodwin
Dunne
Jardine
Prescott
Anear
Goodwin
Dunne
Jardine
Prescott
Anear
Goodwin
Dunne
Jardine
Prescott
X X
X
X
X
X
X
X
X
X
X
X
X X
X
X
X
X
X X
X
X
X
MINUTES
CARLSBAD PARKING AUTHORITY Page 2
The Authority elected Jack Jardine as Vice
Chairman and Richard Goodwin as Secretary/Tre-
asurer for calendar year 1988.
6. DISCUSSION OF PROCESS FOR SELECTING A FIRM TO
CONDUCT ANNUAL AUDITS.
The City Clerk explained that the previously
approved three year agreement with Diehl Evans
and Company to prepare the audit was completed
with their preparation of the 1986-87 audit. She
continued stating that staff was proposing to use
the same firm as the City uses for conducting
their audit.
As further explanation, Jim Elliott, Finance
Director, explained the process being used by the
City in selecting an audit firm. He further
explained complications which arise as a result
of one firm preparing the audit for the
Authority; that information then being provided
to the City auditors for inclusion in the City
audit; and the City auditors again re-verifying
the Authority audit.
The Authority authorized the City Finance
Director to receive proposals from audit firms to
include preparation of the Parking Authority
audit; and directed the Finance Director's Office
to prepare a presentation and recommendation for
the Parking Authority consideration and action.
ADJOURNMENT
By proper motion, the meeting of February 9, 1988 was
adjourned at 10:00 a.m. to March 9, 1988 at 9:00 a.m.
in the City Manager's Conference Room to receive a
report and recommendation concerning preparation of
the audit.
Respectfully submitted,
~ 1.a~
ALETHA L. RAUTENKRANZ
Clerk of the Authority
Anear
Goodwin
Dunne
Jardine
Prescott
X
X
X
X
X X