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Home My WebLink About2025-09-09; City Council; 04; Acceptance of Bids and Award of Contract to Aster Construction Services, Inc. for the 2025 Concrete Repair ProjectCA Review TL Meeting Date: Sept. 9, 2025 To: Mayor and City Council From: Geoff Patnoe, City Manager Staff Contact: Hossein Ajideh, Engineering Manager hossein.ajideh@carlsbadca.gov, 442-339-2756 Subject: Acceptance of Bids and Award of Contract to Aster Construction Services, Inc. for the 2025 Concrete Repair Project Districts: All Recommended Action Adopt a resolution accepting the bids and awarding a contract to Aster Construction Services, Inc. for the 2025 Concrete Repair Project in an amount not to exceed $950,019. Executive Summary The 2025 Concrete Repair Project, Capital Improvement Program Project No. 6013-25, will replace damaged concrete sidewalks, curbs and gutters, and install Americans with Disabilities Act-compliant curb ramps throughout the city. A list of streets included in this project is provided in Exhibit 2. This project is part of the city’s ongoing Concrete Repair/Replacement Program, Project No. 6013. Staff request that the City Council accept the bids and award a contract for the project to Aster Construction Services, Inc., or Aster Construction, in an amount not to exceed $950,019. Carlsbad Municipal Code Section 3.28.080(C) requires the city to use formal bidding procedures for construction contracts when the value exceeds $220,000 and Section 3.28.080(I)(6) designates the authority to award such contracts to the City Council. Explanation & Analysis The City Council adopted the project’s plans, specifications and contract documents May 20, 2025, authorizing the City Clerk to advertise for construction bids. (Resolution No. 2025-112) The project was then advertised using the city’s formal bidding procedures. Staff received four bids for construction of the project on June 25, 2025. Staff determined that Aster Construction was the lowest responsible bidder, with a responsive bid in an amount not to exceed $950,019. Aster Construction was found to be responsive because its bid meets the requirements of the bidding documents and responsible because it submitted a list of similar projects to show its capability and qualification to perform the specified work. Sept. 9, 2025 Item #4 Page 1 of 7 Docusign Envelope ID: F3F1E5AE-E0AC-471F-B045-D12E652E2D75 Fiscal Analysis Sufficient funding for this project has been appropriated from gas tax and Road Maintenance and Rehabilitation Account (RMRA) funds. Available funding and estimated construction costs are shown in the following table: Concrete Repair/Replacement Program Capital Improvement Program Project No. 6013 Total appropriation to date (gas tax and RMRA funds) $6,810,000 Total expenditures and encumbrances to date -$4,408,725 Total available funding $2,401,275 2025 Concrete Repair Project Capital Improvement Program Project No. 6013-25 Construction contract – Aster Construction Services, Inc. -$950,019 Construction contingency -$191,000 Construction management, inspection and testing (estimated) -$144,000 Total estimated costs -$1,285,019 Remaining balance after total estimated costs $1,116,256 Additional appropriation needed $0 In keeping with Carlsbad Municipal Code Section 3.28.040(C)(5), the City Manager or designee may approve change orders in an amount equal to the contingency set at the time the contract is awarded, which is $191,000 for this project. Next Steps Once the City Council accepts the bids and awards the construction contract to Aster Construction, staff will issue a purchase order, schedule a pre-construction meeting with the contractor and issue a notice to proceed for construction of the project, which is expected to commence in late 2025. The duration of the construction contract is three months, not including rainy days and delays from change orders that may extend the project’s duration. Upon successful completion of the project, which is expected to be in early/mid-2026, a notice of completion will be recorded to release bonds issued for the project. Environmental Evaluation The proposed action for replacement of damaged concrete sidewalks, curbs and gutters, ADA- compliant curb ramps, driveway approaches and cross-gutters is categorically exempt from environmental review under the California Environmental Quality Act, or CEQA, Guidelines Section 15301 because it involves the maintenance, repair or minor alteration of existing facilities with negligible or no expansion of the existing or former use. No exceptions to the categorical exemption as set forth in CEQA Guidelines Section 15300.2 or Carlsbad Municipal Code Section 19.04.070(C) apply. Sept. 9, 2025 Item #4 Page 2 of 7 Docusign Envelope ID: F3F1E5AE-E0AC-471F-B045-D12E652E2D75 Exhibits 1. City Council resolution 2. 2025 concrete repair street list Sept. 9, 2025 Item #4 Page 3 of 7 Docusign Envelope ID: F3F1E5AE-E0AC-471F-B045-D12E652E2D75 Exhibit 1 RESOLUTION NO. 2025-196 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE BIDS AND AWARDING A CONTRACT TO ASTER CONSTRUCTION SERVICES, INC. FOR THE 2025 CONCRETE REPAIR PROJECT IN AN AMOUNT NOT TO EXCEED $950,019 WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary, desirable and in the public interest to replace damaged and unusable concrete sidewalks, curbs and gutters, Americans with Disabilities Act, or ADA, -compliant curb ramps, driveway approaches and cross-gutters, as part of the city’s Concrete Repair/Replacement Program; and WHEREAS, on May 20, 2025, the City Council adopted Resolution No. 2025-112, adopting the plans, specifications and contract documents and authorizing advertisement of the 2025 Concrete Repair Project, Capital Improvement Program, or CIP, Project No. 6013-25, or Project, for construction bids; and WHEREAS, on June 25, 2025, staff received four bids for construction of the Project; and WHEREAS, Aster Construction Services, Inc. submitted the lowest responsive bid in an amount not to exceed $950,019, and staff determined Aster Construction Services, Inc. is a responsible bidder; and WHEREAS, the Project is funded with Gas Tax and Road Maintenance and Rehabilitation Account funds; and WHEREAS, sufficient funding is available to complete the Project; and WHEREAS, Carlsbad Municipal Code, or CMC, Section 3.28.080(C) requires the city to use formal bidding procedures for construction contracts when the value exceeds $220,000 and Section 3.28.080(I)(6) designates the City Council as the awarding authority for such contracts and therefore the Project is subject to these requirements; and WHEREAS, CMC Sections 3.28.040(C)(5) authorizes the City Manager or designee to approve change orders in an amount equal to the contingency set at the time of contract award, which is $191,000 for the Project. Sept. 9, 2025 Item #4 Page 4 of 7 Docusign Envelope ID: F3F1E5AE-E0AC-471F-B045-D12E652E2D75 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2. That the City Council has determined that the proposed action for replacement of damaged concrete sidewalks, curbs and gutters, ADA-compliant curb ramps, driveway approaches and cross-gutters, is categorically exempt from environmental review under the California Environmental Quality Act, or CEQA, Guidelines Section 15301 because it involves the maintenance, repair or minor alteration of existing facilities with negligible or no expansion of the existing or former use. No exceptions to the categorical exemption as set forth in CEQA Guidelines Section 15300.2 or CMC Section 19.04.070(C) apply. 3.That the lowest responsible and responsive bid of $950,019 submitted by Aster Construction Services, Inc. for construction of the 2025 Concrete Repair Project, CIP Project No. 6013-25, is accepted, and the Mayor is authorized to execute the contract for the Project. 4.That the City Manager or designee is authorized to approve construction change orders up to $191,000 for the Project. 5.That the City Manager or designee is authorized to sign all other documents necessary for regulatory compliance, to extend funding opportunities, or to otherwise implement and finalize the Project, all of which are subject to review and approval as to form by the City Attorney’s office. 6.That the award of this contract is contingent upon Aster Construction Services, Inc. executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within 20 calendar days after adoption of this Resolution. The City Manager may grant reasonable extensions of time to execute the contract and assemble the required bonds and insurance policies. Sept. 9, 2025 Item #4 Page 5 of 7 Docusign Envelope ID: F3F1E5AE-E0AC-471F-B045-D12E652E2D75 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 9th day of September, 2025, by the following vote, to wit: AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin. NAYS: None. ABSTAIN: None. ABSENT: None. ______________________________________ KEITH BLACKBURN, Mayor ______________________________________ SHERRY FREISINGER, City Clerk (SEAL) Sept. 9, 2025 Item #4 Page 6 of 7 Docusign Envelope ID: F3F1E5AE-E0AC-471F-B045-D12E652E2D75 Exhibit 2 List of streets for concrete repairs Street from to City Council district Chuparosa Way 1304 1304 1 Las Flores Drive 1319 1319 1 Grecourt Way Magnolia Avenue Grecourt Way 1 Jefferson Street 2745 2745 1 Jefferson Street 2772 2772 1 Grand Avenue Hope Avenue North end 1 Home Avenue 898 898 1 Hope Avenue Home Avenue Grand Avenue 1 Jefferson Street Arbuckle Place Home Avenue 1 Davis Avenue Laguna Drive Davis Place 1 Lewis Lane Knowles Avenue Knowles Avenue 1 Stratford Lane Pio Pico Mid block 1 Charleen Circle 2051 2051 1 Donna Drive 3591 3591 1 Charleen Circle 2034 2034 1 Charleen Circle 2035 2035 1 Charleen Circle 2031 2031 1 Donna Drive Charleen Circle Donna Drive 1 Donna Drive 3570 3570 1 Westwood Drive 3225 3225 1 Blenkarne Drive Westwood Drive Truesdell Lane 1 Truesdell Lane 2082 2082 1 Ivy Street Alyssum Road Alyssum Road 3 Circulo Adorno 3475 Circulo Adorno 4 Via Arce 8066 8066 4 Sept. 9, 2025 Item #4 Page 7 of 7 Docusign Envelope ID: F3F1E5AE-E0AC-471F-B045-D12E652E2D75