The URL can be used to link to this page

Home My WebLink About2025-09-09; City Council; 09; Use of City Facilities for 2025 Statewide Special Election Vote Center LocationsCA Review CKM Meeting Date: Sept. 9, 2025 To: Mayor and City Council From: Geoff Patnoe, City Manager Staff Contact: Morgen Fry, Assistant City Clerk morgen.fry@carlsbadca.gov, 442-339-2819 Faviola Medina, Director of Constituent & Clerk Services faviola.medina@carlsbadca.gov, 442-339-5989 Subject: Use of City Facilities for 2025 Statewide Special Election Vote Center Locations Districts: All Recommended Action Adopt a resolution authorizing the use of Alga Norte Community Park Meeting Room 301, Calavera Community Park Activity Room, Pine Avenue Community Center Activity Room and Stagecoach Community Center Activity Room as vote center locations and waiving any associated fees for their use in the 2025 Statewide Special Election. Executive Summary Staff received a notification from the San Diego Registrar of Voters Office on Aug. 12, 2025, requesting use of Alga Norte Community Park Meeting Room 301, Calavera Community Park Activity Room, Pine Avenue Community Center Activity Room and Stagecoach Community Center Activity Room as vote center locations and waiving any associated fees for their use in the 2025 Statewide Special Election. Staff are requesting the City Council’s approval for the use of these locations. Explanation & Analysis The San Diego County Board of Supervisors approved the transition to the Voter’s Choice Act model in 2021. The California Voter’s Choice Act was intended to modernize elections in the state by letting counties conduct elections under a model that provides greater flexibility and convenience for voters. As part of this change, vote centers replaced traditional neighborhood polling places. Voters can visit these centers to vote, register and vote the same day, drop off their ballots, vote with an accessible voting machine or receive help and voting materials in multiple languages. Sept. 9, 2025 Item #9 Page 1 of 13 Docusign Envelope ID: 222A15FC-050E-4196-970F-EBADFE27A278Docusign Envelope ID: D1658861-E3E0-47CE-826E-651591D85A73 California Elections Code Section 12283(b)(2) states, “If a ... county elections official specifically requests the use of a ... public building for polling places, or vote centers beginning up to 10 days before the election and continuing through election day, as well as during key dates necessary for drop-off, set-up and pick-up of election materials, as determined by the elections official, the governing body having jurisdiction over the particular ... public building shall allow its use for the purpose requested.” In keeping with that section, the County of San Diego Registrar of Voters is requesting the use of the following city facilities as polling places for the 2025 Statewide Special Election: •Alga Norte Community Park – Meeting Room 301, 6565 Alicante Road •Calavera Community Park – Activity Room, 2997 Glasgow Drive •Pine Avenue Community Center – Activity Room, 3209 Harding St. •Stagecoach Community Center – Activity Room, 3420 Camino De Los Coches The vote center locations must be made available as follows: Friday, Oct. 24 – Thursday, Oct. 30, 2025 Delivery of supplies date range Friday, Oct. 31, 2025, 9 a.m. to 1 p.m. Set up Saturday, Nov. 1 – Monday Nov. 3, 2025, 7 a.m. to 6 p.m. Early voting days Tuesday, Nov. 4, 2025, 6 a.m. to 11 p.m. Last day of voting Wednesday, Nov. 5, 2025, 9 a.m. to 1 p.m. Break-down Wednesday, Nov. 5 – Wednesday, Nov. 12, 2025 Supplies pick-up date range In addition, the Registrar of Voters is requesting the use of eight tables, 12 chairs and access to five duplex electrical outlets. Fiscal Analysis California Elections Code Section 12283(b)(1) allows the city to provide these facilities for the Registrar of Voter’s use without cost to the county. Providing use of Alga Norte Community Park Meeting Room 301, Calavera Hills Community Center Activity Room, Pine Avenue Community Center Activity Room and Stagecoach Community Center Activity Room for the special election will result in a decrease in revenue generated from the day-to-day use of these facilities. Because of the nature of the programming and incidental use, staff are unable to determine an accurate fiscal impact at this time. Additionally, Section 4(a) of Senate Bill No. 280, the legislation by which the Legislature called the 2025 Statewide Special Election, states the Legislature’s intent to ensure counties have sufficient funding to carry out the election. Funds are to be appropriated from the state General Fund to the state Controller for the actual and reasonably necessary costs, as determined by the state Director of Finance, for counties to conduct the 2025 Statewide Special Election. Next Steps Staff will provide the necessary parks and facilities use application to the Registrar of Voters for completion. Sept. 9, 2025 Item #9 Page 2 of 13 Docusign Envelope ID: 222A15FC-050E-4196-970F-EBADFE27A278Docusign Envelope ID: D1658861-E3E0-47CE-826E-651591D85A73 Environmental Evaluation This action does not require environmental review because it does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change or a reasonably foreseeable indirect physical change in the environment. Exhibits 1. City Council resolution 2. 2025 Vote Center information request forms Sept. 9, 2025 Item #9 Page 3 of 13 Docusign Envelope ID: 222A15FC-050E-4196-970F-EBADFE27A278Docusign Envelope ID: D1658861-E3E0-47CE-826E-651591D85A73 Exhibit 1 RESOLUTION NO. 2025-201 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE USE OF ALGA NORTE COMMUNITY PARK MEETING ROOM 301, CALAVERA COMMUNITY PARK ACTIVITY ROOM, PINE AVENUE COMMUNITY CENTER ACTIVITY ROOM AND STAGECOACH COMMUNITY CENTER ACTIVITY ROOM AS VOTE CENTER LOCATIONS AND WAIVING ANY ASSOCIATED FEES FOR THEIR USE IN THE 2025 STATEWIDE SPECIAL ELECTION WHEREAS, on Oct. 19, 2021, the County of San Diego Board of Supervisors approved the transition to the Voter’s Choice Act model; and WHEREAS, vote centers will be replacing traditional neighborhood polling places; and WHEREAS, in accordance with California Elections Code Section 12283(b)(2), the County of San Diego Registrar of Voters is requesting the use of Alga Norte Community Park Meeting Room 301, Calavera Hills Community Center Activity Room, Pine Avenue Community Center Activity Room and Stagecoach Community Center Activity Room as vote center locations for the 2025 Statewide Special Election as follows: Friday, Oct. 24 – Thursday, Oct. 30, 2025 Delivery of supplies date range Friday, Oct. 31, 2025, 9 a.m. to 1 p.m. Set up Saturday, Nov. 1 – Monday Nov. 3, 2025, 7 a.m. to 6 p.m. Early voting days Tuesday, Nov. 4, 2025, 6 a.m. to 11 p.m. Last day of voting Wednesday, Nov. 5, 2025, 9 a.m. to 1 p.m. Break-down Wednesday, Nov. 5 – Wednesday, Nov. 12, 2025 Supplies pick-up date range WHEREAS, California Elections Code Section 12283(b)(1) allows the city to provide the requested facilities for the Registrar of Voter’s use without cost to the county; and WHEREAS, authorizing the use of the requested facilities as vote center locations for the 2025 Statewide Special Election and waiving any associated facility use fees serves a public purpose and provides a public benefit because it increases in-person voting opportunities within Carlsbad. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the City Council authorizes the use of Alga Norte Community Park Meeting Room 301, Calavera Hills Community Center Activity Room, Pine Avenue Community Center Activity Room and Stagecoach Community Center Activity Room as vote center locations Sept. 9, 2025 Item #9 Page 4 of 13 Docusign Envelope ID: 222A15FC-050E-4196-970F-EBADFE27A278Docusign Envelope ID: D1658861-E3E0-47CE-826E-651591D85A73 for the 2025 Statewide Special Election and waives any associated facilities use fees; however, if the county offers a stipend for the use of the city’s facilities, the City Clerk’s Office is authorized to accept the stipend. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 9th day of September, 2025, by the following vote, to wit: AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin. NAYS: None. ABSTAIN: None. ABSENT: None. ______________________________________ KEITH BLACKBURN, Mayor ______________________________________ SHERRY FREISINGER, City Clerk (SEAL) Sept. 9, 2025 Item #9 Page 5 of 13 Docusign Envelope ID: 222A15FC-050E-4196-970F-EBADFE27A278Docusign Envelope ID: D1658861-E3E0-47CE-826E-651591D85A73 ALGA NORTE COMMUNITY PARK-MEETING RM 301 6565 ALICANTE RD ALGA NORTE COMMUNITY PARK CITY OF CARLSBAD 6565 ALICANTE RD CARLSBAD, CA 92009 VC ID: 9373VC Precinct: 408100VC Community: CARLSBAD VC Rating: 61VC Type: RECVC Days: D04 August 22, 2025 REGISTRAR OF VOTERS County Operations Center Campus 5600 Overland Avenue, Suite 100, San Diego, California 92123-1266 Telephone: (858) 565-5800 Toll-free: 1 (800) 696-0136 TDD: (858) 694-3441 Facsimile: (858) 505-7294 Web Address: www.sdvote.com CYNTHIA L. PAES Registrar of Voters SHAWN K. BROM Assistant Registrar of Voters 1 Dear Representative: Governor Gavin Newsom has called for a special election, we are reaching out to secure locations for the Statewide Special Election on November 4, 2025. With the implementation of the vote center model in San Diego County pursuant to the Voter's Choice Act (VCA), vote centers have now replaced traditional neighborhood polling places. Select sites will be open for eleven days ofvoting, including Election Day, and additional sites will be open for one day of voting, including Election Day. Pursuant to Elections Code Section 12283(b): "If a city or county elections official specifically requests the use of aschool building or public building for polling places, or vote centers beginning up to 10 days before the election and continuing through election day, as well as during key dates necessary for drop-off, set-up, and pick-up of electionmaterials, as determined by the elections official, the governing body having jurisdiction over the particular schoolbuilding or public building shall allow its use for the purpose requested…” 12283(a): For the purposes of this section, "public building” means a building owned by or controlled by any of the following: 1. A local government agency,including a city or county. 2. The University of California. 3. The California State University. 4. A community collegedistrict. In accordance with the above-cited Elections Code section, we are preliminarily requesting the use of the location listedbelow as a Vote Center for four days of voting, Saturday, November 1, 2025, through Monday, November 3, 2025, from 8 a.m. until 5 p.m. and on Tuesday, November 4, 2025, from 7 a.m. until 8 p.m. A final decision will be made approximately September 2, 2025. If the location listed below is not selected, then a follow up letter will be provided. Timeline of events: Friday, October 24 – Thursday, October 30, 2025 Delivery of supplies date range; actual date will be confirmed Friday, October 31, 2025 *Access from 9:00 a.m. to 1:00 p.m. for set-up Saturday, November 1 – Monday Nov. 3, 2025 Access from 7:00 a.m. to 6:00 p.m. for Early Voting Days Tuesday, November 4, 2025 Access from 6:00 a.m. to 11:00 p.m. for last day of voting Wednesday, November 5, 2025 *Access from 9:00 a.m. to 1:00 p.m. for break-down Wednesday, Nov. 5 – Wed., Nov. 12, 2025 Pick-up of supplies date range *Unless other time arrangements have been made Please complete and return the attached forms no later than Monday, August 25, 2025, by email atLilia.Garcia2@sdcounty.ca.gov or fax at (858) 505-7294. The service of providing voting locations to the residents of your community and the continued partnership with theCounty of San Diego, Registrar of Voters is greatly valued and appreciated. We look forward to working togetheragain. If you have any questions, please call (858) 505-7389. Thank you! Sincerely, Orlando Bermio Elections Manager Enc. Exhibit 2 Sept. 9, 2025 Item #9 Page 6 of 13 Docusign Envelope ID: 222A15FC-050E-4196-970F-EBADFE27A278Docusign Envelope ID: D1658861-E3E0-47CE-826E-651591D85A73 ALGA NORTE COMMUNITY PARK-MEETING RM 3016565 ALICANTE RDCARLSBAD CA 92009 IS THE CONTACT AND FACILITY INFORMATION CORRECT? Vote Center Contact Name Phone1 (Home/Bus) Phone2(Cell/Other) Vote Center Representative Name Phone1 (Home/Bus) Phone2(Cell/Other) Email Emergency Contact Information (Name and Phone Number) Vote Center Ph: (442) 339-5777 NICK DAVIDSON Representative's Name Signature Date County of San Diego Registrar of Voters Vote Center Information Form Statewide Special Election Tuesday, November 4, 2025 VC ID: 9373VC Precinct: 408100VC Community: CARLSBAD VC Rating: 61VC Type: RECVC Days: D04 ALGA NORTE COMMUNITY PARK CITY OF CARLSBAD 6565 ALICANTE RD CARLSBAD, CA 92009 Vote CenterRep: If NO, update as necessary. *Important: Fill out Emergency Contact Information for site access* Vote Center Name and Address: IS THIS ROOM AT LEAST 1,000 SQUARE FEET? If NO, please specify an alternate room which is IS THIS SITE PROVIDED FREE OF CHARGE?  NO  YESCAN YOU PROVIDE AT LEAST 12 CHAIRS AND 8 TABLES? DOES THE ROOM HAVE AT LEAST FIVE DUPLEX OUTLETS ON DIFFERENT CIRCUITS?If unsure, the Registrar of Voters may perform a site survey to determine the location and number of outlets. CITY OF CARLSBAD (442)339-5777  NO  YES  NO  YES (442)339-5762  NO  YES nick.davidson@carlsbadca.gov  NO  YES Pursuant to Election Code Section 12288: "A polling place may not be connected by a door, window, or other opening with any place where any alcoholic beverage is sold or dispensed while the polls are open." Pursuant to Election Code Section 18370 (d): "No person, on election day, or at any time that a voter may be casting a ballot, shall, within 100 feet of a polling place or an elections official's office, do any electioneering." Any persons who violates any of the provisions of this section is guilty of a misdemeanor. 5600 Overland Ave, Ste 100, San Diego CA 92123, Phone (858) 505-7389, Fax (858) 505-7294, Website sdvote.com Please return this form to us no later than August 25, 2025. Thank You! August 22, 2025  UNSURE 2 On-Site Contact (for Opening and Closing the facility) (Name and Phone Number) Sept. 9, 2025 Item #9 Page 7 of 13 Docusign Envelope ID: 222A15FC-050E-4196-970F-EBADFE27A278 09-10-2025Morgen Fry Docusign Envelope ID: D1658861-E3E0-47CE-826E-651591D85A73 442-359-4984 Nick Davidson, phone numbers above. CALAVERA COMMUNITY PARK-ACTIVITY RM 2997 GLASGOW DR CITY CLERK - CALAVERA COMM CTR CITY OF CARLSBAD 2997 GLASGOW DR CARLSBAD, CA 92010 VC ID: 5101VC Precinct: 409490VC Community: CARLSBAD VC Rating: 61VC Type: RECVC Days: D04 August 22, 2025 REGISTRAR OF VOTERS County Operations Center Campus 5600 Overland Avenue, Suite 100, San Diego, California 92123-1266 Telephone: (858) 565-5800 Toll-free: 1 (800) 696-0136 TDD: (858) 694-3441 Facsimile: (858) 505-7294 Web Address: www.sdvote.com CYNTHIA L. PAES Registrar of Voters SHAWN K. BROM Assistant Registrar of Voters 1 Dear Representative: Governor Gavin Newsom has called for a special election, we are reaching out to secure locations for the Statewide Special Election on November 4, 2025. With the implementation of the vote center model in San Diego County pursuant to the Voter's Choice Act (VCA), vote centers have now replaced traditional neighborhood polling places. Select sites will be open for eleven days ofvoting, including Election Day, and additional sites will be open for one day of voting, including Election Day. Pursuant to Elections Code Section 12283(b): "If a city or county elections official specifically requests the use of aschool building or public building for polling places, or vote centers beginning up to 10 days before the election and continuing through election day, as well as during key dates necessary for drop-off, set-up, and pick-up of electionmaterials, as determined by the elections official, the governing body having jurisdiction over the particular schoolbuilding or public building shall allow its use for the purpose requested…” 12283(a): For the purposes of this section, "public building” means a building owned by or controlled by any of the following: 1. A local government agency,including a city or county. 2. The University of California. 3. The California State University. 4. A community collegedistrict. In accordance with the above-cited Elections Code section, we are preliminarily requesting the use of the location listedbelow as a Vote Center for four days of voting, Saturday, November 1, 2025, through Monday, November 3, 2025, from 8 a.m. until 5 p.m. and on Tuesday, November 4, 2025, from 7 a.m. until 8 p.m. A final decision will be made approximately September 2, 2025. If the location listed below is not selected, then a follow up letter will be provided. Timeline of events: Friday, October 24 – Thursday, October 30, 2025 Delivery of supplies date range; actual date will be confirmed Friday, October 31, 2025 *Access from 9:00 a.m. to 1:00 p.m. for set-up Saturday, November 1 – Monday Nov. 3, 2025 Access from 7:00 a.m. to 6:00 p.m. for Early Voting Days Tuesday, November 4, 2025 Access from 6:00 a.m. to 11:00 p.m. for last day of voting Wednesday, November 5, 2025 *Access from 9:00 a.m. to 1:00 p.m. for break-down Wednesday, Nov. 5 – Wed., Nov. 12, 2025 Pick-up of supplies date range *Unless other time arrangements have been made Please complete and return the attached forms no later than Monday, August 25, 2025, by email atLilia.Garcia2@sdcounty.ca.gov or fax at (858) 505-7294. The service of providing voting locations to the residents of your community and the continued partnership with theCounty of San Diego, Registrar of Voters is greatly valued and appreciated. We look forward to working togetheragain. If you have any questions, please call (858) 505-7389. Thank you! Sincerely, Orlando Bermio Elections Manager Enc. Sept. 9, 2025 Item #9 Page 8 of 13 Docusign Envelope ID: 222A15FC-050E-4196-970F-EBADFE27A278Docusign Envelope ID: D1658861-E3E0-47CE-826E-651591D85A73 CALAVERA COMMUNITY PARK-ACTIVITY RM2997 GLASGOW DRCARLSBAD CA 92010 IS THE CONTACT AND FACILITY INFORMATION CORRECT? Vote Center Contact Name Phone1 (Home/Bus) Phone2(Cell/Other) Vote Center Representative Name Phone1 (Home/Bus) Phone2(Cell/Other) Email Emergency Contact Information (Name and Phone Number) Vote Center Ph: (442)339-2052 JESSE ALMADA Representative's Name Signature Date County of San Diego Registrar of Voters Vote Center Information Form Statewide Special Election Tuesday, November 4, 2025 VC ID: 5101VC Precinct: 409490VC Community: CARLSBAD VC Rating: 61VC Type: RECVC Days: D04 CITY CLERK - CALAVERA COMM CTR CITY OF CARLSBAD 2997 GLASGOW DR CARLSBAD, CA 92010 Vote CenterRep: If NO, update as necessary. *Important: Fill out Emergency Contact Information for site access* Vote Center Name and Address: IS THIS ROOM AT LEAST 1,000 SQUARE FEET? If NO, please specify an alternate room which is IS THIS SITE PROVIDED FREE OF CHARGE?  NO  YESCAN YOU PROVIDE AT LEAST 12 CHAIRS AND 8 TABLES? DOES THE ROOM HAVE AT LEAST FIVE DUPLEX OUTLETS ON DIFFERENT CIRCUITS?If unsure, the Registrar of Voters may perform a site survey to determine the location and number of outlets. CITY OF CARLSBAD (442) 339-2680  NO  YES  NO  YES (442) 339-2696  NO  YES jesse.almada@carlsbadca.gov  NO  YES Pursuant to Election Code Section 12288: "A polling place may not be connected by a door, window, or other opening with any place where any alcoholic beverage is sold or dispensed while the polls are open." Pursuant to Election Code Section 18370 (d): "No person, on election day, or at any time that a voter may be casting a ballot, shall, within 100 feet of a polling place or an elections official's office, do any electioneering." Any persons who violates any of the provisions of this section is guilty of a misdemeanor. 5600 Overland Ave, Ste 100, San Diego CA 92123, Phone (858) 505-7389, Fax (858) 505-7294, Website sdvote.com Please return this form to us no later than August 25, 2025. Thank You! August 22, 2025  UNSURE 2 On-Site Contact (for Opening and Closing the facility) (Name and Phone Number) Sept. 9, 2025 Item #9 Page 9 of 13 Docusign Envelope ID: 222A15FC-050E-4196-970F-EBADFE27A278 09-10-2025Morgen Fry Docusign Envelope ID: D1658861-E3E0-47CE-826E-651591D85A73 EC: Noel Schultz 442-372-8224 Noel and or Jesse will be on site to assist. PINE AVE COMMUNITY CENTER-ACTIVITY RM 3209 HARDING ST PINE AVE COMMUNITY CENTER CITY OF CARLSBAD 3209 HARDING ST CARLSBAD, CA 92008 VC ID: 10250VC Precinct: 408500VC Community: CARLSBAD VC Rating: 51VC Type: RECVC Days: D01 August 25, 2025 REGISTRAR OF VOTERS County Operations Center Campus 5600 Overland Avenue, Suite 100, San Diego, California 92123-1266 Telephone: (858) 565-5800 Toll-free: 1 (800) 696-0136 TDD: (858) 694-3441 Facsimile: (858) 505-7294 Web Address: www.sdvote.com CYNTHIA L. PAES Registrar of Voters SHAWN K. BROM Assistant Registrar of Voters 1 Dear Representative: Governor Gavin Newsom has called for a special election, we are reaching out to secure locations for the Statewide Special Election on November 4, 2025. With the implementation of the vote center model in San Diego County pursuant to the Voter's Choice Act (VCA), vote centers have now replaced traditional neighborhood polling places. Select sites will be open for eleven days ofvoting, including Election Day, and additional sites will be open for one day of voting, including Election Day. Pursuant to Elections Code Section 12283(b): "If a city or county elections official specifically requests the use of aschool building or public building for polling places, or vote centers beginning up to 10 days before the election and continuing through election day, as well as during key dates necessary for drop-off, set-up, and pick-up of electionmaterials, as determined by the elections official, the governing body having jurisdiction over the particular schoolbuilding or public building shall allow its use for the purpose requested…” 12283(a): For the purposes of this section, "public building” means a building owned by or controlled by any of the following: 1. A local government agency,including a city or county. 2. The University of California. 3. The California State University. 4. A community collegedistrict. In accordance with the above-cited Elections Code section, we are preliminarily requesting the use of the location listedbelow as a Vote Center for four days of voting, Saturday, November 1, 2025, through Monday, November 3, 2025, from 8 a.m. until 5 p.m. and on Tuesday, November 4, 2025, from 7 a.m. until 8 p.m. A final decision will be made approximately September 2, 2025. If the location listed below is not selected, then a follow up letter will be provided. Timeline of events: Friday, October 24 – Thursday, October 30, 2025 Delivery of supplies date range; actual date will be confirmed Friday, October 31, 2025 *Access from 9:00 a.m. to 1:00 p.m. for set-up Saturday, November 1 – Monday Nov. 3, 2025 Access from 7:00 a.m. to 6:00 p.m. for Early Voting Days Tuesday, November 4, 2025 Access from 6:00 a.m. to 11:00 p.m. for last day of voting Wednesday, November 5, 2025 *Access from 9:00 a.m. to 1:00 p.m. for break-down Wednesday, Nov. 5 – Wed., Nov. 12, 2025 Pick-up of supplies date range *Unless other time arrangements have been made Please complete and return the attached forms no later than Monday, August 25, 2025, by email atLilia.Garcia2@sdcounty.ca.gov or fax at (858) 505-7294. The service of providing voting locations to the residents of your community and the continued partnership with theCounty of San Diego, Registrar of Voters is greatly valued and appreciated. We look forward to working togetheragain. If you have any questions, please call (858) 505-7389. Thank you! Sincerely, Orlando Bermio Elections Manager Enc. Sept. 9, 2025 Item #9 Page 10 of 13 Docusign Envelope ID: 222A15FC-050E-4196-970F-EBADFE27A278Docusign Envelope ID: D1658861-E3E0-47CE-826E-651591D85A73 PINE AVE COMMUNITY CENTER-ACTIVITY RM3209 HARDING STCARLSBAD CA 92008 IS THE CONTACT AND FACILITY INFORMATION CORRECT? Vote Center Contact Name Phone1 (Home/Bus) Phone2(Cell/Other) Vote Center Representative Name Phone1 (Home/Bus) Phone2(Cell/Other) Email Emergency Contact Information (Name and Phone Number) Vote Center Ph: (760) 434-5022 ERIC SAPP Representative's Name Signature Date County of San Diego Registrar of Voters Vote Center Information Form Statewide Special Election Tuesday, November 4, 2025 VC ID: 10250VC Precinct: 408500VC Community: CARLSBAD VC Rating: 51VC Type: RECVC Days: D01 PINE AVE COMMUNITY CENTER CITY OF CARLSBAD 3209 HARDING ST CARLSBAD, CA 92008 Vote CenterRep: If NO, update as necessary. *Important: Fill out Emergency Contact Information for site access* Vote Center Name and Address: IS THIS ROOM AT LEAST 1,000 SQUARE FEET? If NO, please specify an alternate room which is IS THIS SITE PROVIDED FREE OF CHARGE?  NO  YESCAN YOU PROVIDE AT LEAST 12 CHAIRS AND 8 TABLES? DOES THE ROOM HAVE AT LEAST FIVE DUPLEX OUTLETS ON DIFFERENT CIRCUITS?If unsure, the Registrar of Voters may perform a site survey to determine the location and number of outlets. CITY OF CARLSBAD (442) 339-5022 (760) 434-2826  NO  YES  NO  YES EC: KEVIN GOHRES 442-339-5024 (442) 339-2526 (760) 602-4682  NO  YES eric.sapp@carlsbadca.gov  NO  YES Pursuant to Election Code Section 12288: "A polling place may not be connected by a door, window, or other opening with any place where any alcoholic beverage is sold or dispensed while the polls are open." Pursuant to Election Code Section 18370 (d): "No person, on election day, or at any time that a voter may be casting a ballot, shall, within 100 feet of a polling place or an elections official's office, do any electioneering." Any persons who violates any of the provisions of this section is guilty of a misdemeanor. 5600 Overland Ave, Ste 100, San Diego CA 92123, Phone (858) 505-7389, Fax (858) 505-7294, Website sdvote.com Please return this form to us no later than August 25, 2025. Thank You! August 25, 2025  UNSURE 2 On-Site Contact (for Opening and Closing the facility) (Name and Phone Number) Sept. 9, 2025 Item #9 Page 11 of 13 Docusign Envelope ID: 222A15FC-050E-4196-970F-EBADFE27A278 Morgen Fry 09-10-2025 Docusign Envelope ID: D1658861-E3E0-47CE-826E-651591D85A73 Eric and Kevin will be available STAGECOACH COMMUNITY CENTER-ACTIVITY RM 3420 CAMINO DE LOS COCHES STAGECOACH COMMUNTY CENTER CITY OF CARLSBAD 3420 CAMINO DE LOS COCHES CARLSBAD, CA 92009 VC ID: 10392VC Precinct: 408440VC Community: CARLSBAD VC Rating: 61VC Type: RECVC Days: D04 August 22, 2025 REGISTRAR OF VOTERS County Operations Center Campus 5600 Overland Avenue, Suite 100, San Diego, California 92123-1266 Telephone: (858) 565-5800 Toll-free: 1 (800) 696-0136 TDD: (858) 694-3441 Facsimile: (858) 505-7294 Web Address: www.sdvote.com CYNTHIA L. PAES Registrar of Voters SHAWN K. BROM Assistant Registrar of Voters 1 Dear Representative: Governor Gavin Newsom has called for a special election, we are reaching out to secure locations for the Statewide Special Election on November 4, 2025. With the implementation of the vote center model in San Diego County pursuant to the Voter's Choice Act (VCA), vote centers have now replaced traditional neighborhood polling places. Select sites will be open for eleven days ofvoting, including Election Day, and additional sites will be open for one day of voting, including Election Day. Pursuant to Elections Code Section 12283(b): "If a city or county elections official specifically requests the use of aschool building or public building for polling places, or vote centers beginning up to 10 days before the election and continuing through election day, as well as during key dates necessary for drop-off, set-up, and pick-up of electionmaterials, as determined by the elections official, the governing body having jurisdiction over the particular schoolbuilding or public building shall allow its use for the purpose requested…” 12283(a): For the purposes of this section, "public building” means a building owned by or controlled by any of the following: 1. A local government agency,including a city or county. 2. The University of California. 3. The California State University. 4. A community collegedistrict. In accordance with the above-cited Elections Code section, we are preliminarily requesting the use of the location listedbelow as a Vote Center for four days of voting, Saturday, November 1, 2025, through Monday, November 3, 2025, from 8 a.m. until 5 p.m. and on Tuesday, November 4, 2025, from 7 a.m. until 8 p.m. A final decision will be made approximately September 2, 2025. If the location listed below is not selected, then a follow up letter will be provided. Timeline of events: Friday, October 24 – Thursday, October 30, 2025 Delivery of supplies date range; actual date will be confirmed Friday, October 31, 2025 *Access from 9:00 a.m. to 1:00 p.m. for set-up Saturday, November 1 – Monday Nov. 3, 2025 Access from 7:00 a.m. to 6:00 p.m. for Early Voting Days Tuesday, November 4, 2025 Access from 6:00 a.m. to 11:00 p.m. for last day of voting Wednesday, November 5, 2025 *Access from 9:00 a.m. to 1:00 p.m. for break-down Wednesday, Nov. 5 – Wed., Nov. 12, 2025 Pick-up of supplies date range *Unless other time arrangements have been made Please complete and return the attached forms no later than Monday, August 25, 2025, by email atLilia.Garcia2@sdcounty.ca.gov or fax at (858) 505-7294. The service of providing voting locations to the residents of your community and the continued partnership with theCounty of San Diego, Registrar of Voters is greatly valued and appreciated. We look forward to working togetheragain. If you have any questions, please call (858) 505-7389. Thank you! Sincerely, Orlando Bermio Elections Manager Enc. Sept. 9, 2025 Item #9 Page 12 of 13 Docusign Envelope ID: 222A15FC-050E-4196-970F-EBADFE27A278Docusign Envelope ID: D1658861-E3E0-47CE-826E-651591D85A73 STAGECOACH COMMUNITY CENTER-ACTIVITY RM3420 CAMINO DE LOS COCHESCARLSBAD CA 92009 IS THE CONTACT AND FACILITY INFORMATION CORRECT? Vote Center Contact Name Phone1 (Home/Bus) Phone2(Cell/Other) Vote Center Representative Name Phone1 (Home/Bus) Phone2(Cell/Other) Email Emergency Contact Information (Name and Phone Number) Vote Center Ph: (442)339-2692 BRIAN OGRADY Representative's Name Signature Date County of San Diego Registrar of Voters Vote Center Information Form Statewide Special Election Tuesday, November 4, 2025 VC ID: 10392VC Precinct: 408440VC Community: CARLSBAD VC Rating: 61VC Type: RECVC Days: D04 STAGECOACH COMMUNTY CENTER CITY OF CARLSBAD 3420 CAMINO DE LOS COCHES CARLSBAD, CA 92009 Vote CenterRep: If NO, update as necessary. *Important: Fill out Emergency Contact Information for site access* Vote Center Name and Address: IS THIS ROOM AT LEAST 1,000 SQUARE FEET? If NO, please specify an alternate room which is IS THIS SITE PROVIDED FREE OF CHARGE?  NO  YESCAN YOU PROVIDE AT LEAST 12 CHAIRS AND 8 TABLES? DOES THE ROOM HAVE AT LEAST FIVE DUPLEX OUTLETS ON DIFFERENT CIRCUITS?If unsure, the Registrar of Voters may perform a site survey to determine the location and number of outlets. CITY OF CARLSBAD (442) 339-2692  NO  YES  NO  YES EC: BRANDON HILLS 442-339-2974 (442) 339-2684  NO  YES brian.ogrady@carlsbadca.gov  NO  YES Pursuant to Election Code Section 12288: "A polling place may not be connected by a door, window, or other opening with any place where any alcoholic beverage is sold or dispensed while the polls are open." Pursuant to Election Code Section 18370 (d): "No person, on election day, or at any time that a voter may be casting a ballot, shall, within 100 feet of a polling place or an elections official's office, do any electioneering." Any persons who violates any of the provisions of this section is guilty of a misdemeanor. 5600 Overland Ave, Ste 100, San Diego CA 92123, Phone (858) 505-7389, Fax (858) 505-7294, Website sdvote.com Please return this form to us no later than August 25, 2025. Thank You! August 22, 2025  UNSURE 2 On-Site Contact (for Opening and Closing the facility) (Name and Phone Number) Sept. 9, 2025 Item #9 Page 13 of 13 Docusign Envelope ID: 222A15FC-050E-4196-970F-EBADFE27A278 Morgen Fry 09-10-2025 Docusign Envelope ID: D1658861-E3E0-47CE-826E-651591D85A73 Brian and Brandon will be available