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HomeMy WebLinkAbout2025-09-23; City Council; Agendas The City Council also sits as the Carlsbad Municipal Water District Board, Public Financing Authority Board, Community Development Commission and Successor Agency to the Redevelopment Agency. When considering items presented to the Carlsbad Municipal Water District Board, each member receives an additional $100 per meeting (max $300/month). When considering items presented to the Community Development Commission each member receives an additional $75 per meeting (max $150/month). Council Chamber 1200 Carlsbad Village Drive Carlsbad, CA 92008 Welcome to Your City Council Meeting We welcome your interest and involvement in the city’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city website and in the Office of the City Clerk. The City Clerk is also available to answer any questions you have about City Council meeting procedures. How to Watch In Person On TV Online City Council Chamber 1200 Carlsbad Village Drive Watch the city’s cable channel Spectrum 24 and AT&T U-verse 99 Watch the livestream at carlsbadca.gov/watch How to Participate If you would like to provide comments to the City Council, please: • Fill out a speaker request form, located in the foyer. • Submit the form to the City Clerk before the item begins. • When it’s your turn, the City Clerk will call your name and invite you to the podium. • For non-agenda public comment, speakers must confine their remarks to matters within the City Council’s subject matter jurisdiction. • For public comment on agenda items, speakers must confine their remarks to the question or matter under consideration. • Speakers have three minutes, unless the presiding officer (usually the Mayor) changes that time. • You may not give your time to another person, but can create a group. A group must select a single speaker as long as three other members of your group are present. All forms must be submitted to the City Clerk before the item begins and will only be accepted for items listed on the agenda (not for general public comment at the beginning of the meeting). Group representatives have 10 minutes unless that time is changed by the presiding officer or the City Council. • Failure to comply with the rules for public participation is disruptive conduct. Continuing disruptive conduct after being asked by the presiding official to cease may result in removal from the meeting. Reasonable Accommodations Reasonable Accommodations Persons with a disability may request an agenda packet in appropriate alternative formats as required by the Americans with Disabilities Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Manager’s Office at 442-339-2821 (voice), 711 (free relay service for TTY users), 760-720-9461 (fax) or manager@carlsbadca.gov by noon on the Monday before the meeting to make arrangements. City staff will respond to requests by noon on Tuesday, the day of the meeting, and will seek to resolve requests before the start of the meeting in order to maximize accessibility. More information about City Council meeting procedures can be found at the end of this agenda and in the Carlsbad Municipal Code chapter 1.20. Sept. 23, 2025, 5 p.m. CITY COUNCIL ~Agenda ril Spectrum 24 ~ AT&TU-verse99 (§) Sept. 23, 2025 Page 2 CALL TO ORDER: 5 p.m. ROLL CALL: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin. ANNOUNCEMENT OF CONCURRENT MEETINGS: The City Council is serving as the Carlsbad Municipal Water District Board of Directors on Consent Calendar Item Nos. 3 and 4. PLEDGE OF ALLEGIANCE: Leilani Shin led the Pledge of Allegiance. APPROVAL OF MINUTES: Minutes of the Special Meeting held Sept. 11, 2025 ACTION: Minutes were approved as presented – 5/0. PRESENTATIONS: None. PUBLIC REPORT OF ANY ACTION TAKEN IN CLOSED SESSION: No reportable action. PUBLIC COMMENT: The Brown Act allows any member of the public to comment on items not on the agenda, provided remarks are confined to matters within the City Council’s subject matter jurisdiction. Please treat others with courtesy, civility, and respect. Members of the public may participate in the meeting by submitting comments as provided on the front page of this agenda. The City Council will receive comments as requested up to a total of 15 minutes in the beginning of the meeting. All other non-agenda public comments will be heard at the end of the meeting. In conformance with the Brown Act, no action can occur on these items. CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed below. There will be no separate discussion on these items prior to the time the Council votes on the motion unless members of the Council, the City Manager, or the public request specific items be discussed and/or removed from the Consent Calendar for separate action. 1. REPORT ON CITY INVESTMENTS AS OF JULY 31, 2025 – Accept and file Report on City Investments as of July 31, 2025. (Staff contact: Christian Peacox, City Treasurer and Zach Korach, Administrative Services) ACTION: Council received the report. 2. ANNUAL REPORT ON INVESTMENTS FOR FISCAL YEAR 2024-25 – Accept and file Annual Report of Investments for Fiscal Year 2024-25. (Staff contact: Christian Peacox, City Treasurer) ACTION: Council received the report. 3. GRANT QUITCLAIM DEEDS OF EASEMENT AND TRANSFER OWNERSHIP OF WATER FACILITIES AT THE AVIARA OAKS SCHOOL CAMPUS TO THE CARLSBAD UNIFIED SCHOOL DISTRICT – Adoption of a Carlsbad Municipal Water District Board resolution approving transfer of ownership of water facilities and quitclaim deeds of easement over Assessor’s Parcel Number 215-050-74-00, located at the Aviara Oaks Elementary and Middle School Campus, 6880-6900 Ambrosia Lane (Quitclaim Deeds VAC2024-0002 and VAC2024-0003). (Staff contact: Markus Mohrle and Dave Padilla, Public Works) ACTION: Adopted CMWD Resolution No. 1781 – 5/0. Sept. 23, 2025 Page 3 4. AWARD OF CONTRACT, DENY A BID PROTEST AND AUTHORIZE AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE CITYWIDE ELECTRICAL CONTROL PANEL REPLACEMENT PROJECT FOR WATER AND WASTEWATER FACILITIES, CIP PROJECT NOS. 5542-1, 5542- 2 and 5542-3 – 1) Adoption of a City Council resolution accepting the bids and awarding a construction contract to Technical Systems, Inc. for the Citywide Electrical Control Panel Replacement Project for Water and Wastewater Facilities in an amount not to exceed $3,755,700; and 2) Adoption of a Carlsbad Municipal Water District Board of Directors resolution authorizing the use of an amount not to exceed $2,028,078 from the water replacement fund and an amount not to exceed $826,254 from the recycled water replacement fund for the district’s portion of the construction contract with Technical Systems, Inc. for the Citywide Electrical Control Panel Replacement Project for Water and Wastewater Facilities; and 3) Adoption of a City Council resolution denying a bid protest and authorizing the execution of a professional services agreement with Rockwell Construction Services, LLC to provide construction management and inspection services for the Citywide Electrical Control Panel Replacement Project for Water and Wastewater Facilities in an amount not to exceed $1,128,620; and 4) Adoption of a Carlsbad Municipal Water District Board resolution authorizing the use of an amount not to exceed $609,455 from the water replacement fund and an amount not to exceed $248,297 from the recycled water replacement fund for the district’s portion of a professional services agreement with Rockwell Construction Services, LLC to provide construction management and inspection services for the Citywide Electrical Control Panel Replacement Project for Water and Wastewater Facilities. (Staff contact: Kyle James and Stephanie Harrison, Public Works) ACTION: Adopted City Council Resolution No. 2025-209; and Adopted CMWD Resolution No. 1782; and Adopted City Council Resolution No. 2025-210; and Adopted CMWD Resolution No. 1783 – 5/0. 5. AWARD OF CONTRACT TO TOWO ENTERPRISE, INC. FOR PHASE 2 OF THE BARRIO STREET LIGHTING PROJECT AND AUTHORIZE A BUDGET TRANSFER OF FEDERAL GRANT FUNDING FROM THE BARRIO TRAFFIC CALMING PROJECT TO THE BARRIO STREET LIGHTING PROJECT, CIP PROJECT NO. 4013 Adoption of a resolution accepting the bids, awarding a contract to Towo Enterprise, Inc. for Phase 2 of the Barrio Street Lighting Project in an amount not to exceed $2,387,993 and authorizing a budget transfer of $1,500,000 of federal grant funding from the Barrio Traffic Calming Project to the Barrio Street Lighting Project. (Staff contact: Brandon Miles, Public Works) ACTION: Adopted Resolution No. 2025-211 – 5/0. 6. AWARD OF CONTRACT TO LOS ANGELES AIR CONDITIONING, INC. FOR THE POLICE & FIRE HEADQUARTERS CENTRAL PLANT REPAIR PROJECT AND AUTHORIZE ADDITIONAL APPROPRIATION, CIP PROJECT NO. 4770 – Adoption of a resolution accepting the bids, awarding a construction contract to Los Angeles Air Conditioning, Inc. in an amount not to exceed $471,920 for the Police & Fire Headquarters Central Plant Repair Project and authorizing an additional appropriation of $36,000 from the Infrastructure Repair and Replacement Fund. (Staff contact: Brian Bacardi, Public Works) ACTION: Adopted Resolution No. 2025-212 – 5/0. Sept. 23, 2025 Page 4 7. DONATION FROM THE DAVY L. MINGE ESTATE – Adoption of a resolution accepting a donation of $185,469.82 from the Davy L. Minge Estate to the City of Carlsbad in support of the Carlsbad Senior Center. (Staff contact: Eric Biggin, Community Services) ACTION: Adopted Resolution No. 2025-213 – 5/0. 8. JOINT POWERS AGREEMENT BETWEEN THE CALIFORNIA DEPARTMENT OF PARKS AND RECREATION AND THE CITY OF CARLSBAD FOR THE MAINTENANCE, RESTORATION AND UPKEEP OF THE TAMARACK PICNIC FACILITIES AND BLUFF AT CARLSBAD STATE BEACH – Adoption of a resolution authorizing execution of a joint powers agreement between the California Department of Parks and Recreation and the City of Carlsbad for the maintenance, restoration and upkeep of the Tamarack upper picnic facilities and bluff at Carlsbad State Beach. (Staff contact: Kyle Lancaster, Community Services) ACTION: Adopted Resolution No. 2025-214 – 5/0. 9. DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE – Adoption of a resolution designating City Council Member Teresa Acosta as the voting delegate and City Manager Geoff Patnoe as the alternate voting delegate for the League of California Cities Annual Conference and Expo being held in Long Beach on Oct. 8-10, 2025. (Staff contact: Morgen Fry, City Clerk) ACTION: Adopted Resolution No. 2025-215 – 4/1 (Burkholder – No). BOARD AND COMMISSION MEMBER APPOINTMENTS: None. ORDINANCES FOR INTRODUCTION: None. ORDINANCES FOR ADOPTION: None. PUBLIC HEARINGS: None. DEPARTMENTAL AND CITY MANAGER REPORTS: 10. GENERAL FUND SURPLUS: APPROVAL OF FISCAL YEAR 2024-25 BUDGET CARRYFORWARD REQUESTS AND APPROPRIATION OF UNSPENT FUNDS TO BUDGET FOR FISCAL YEAR 2025-26 – 1) Adoption of a resolution approving the fiscal year 2024-25 budget carryforward requests and appropriation of funds to fiscal year 2025-26 and authorizing capital outlay purchases; and 2) Adoption of a resolution approving the restriction of General Fund reserves in fiscal year 2025-26 to fund the $7,500,000 contribution to the city’s Section 115 pension trust; and 3) Adoption of a resolution approving the use of the fiscal year 2024-25 General Fund surplus for appropriation and transfer to the city’s Solid Waste Enterprise Fund in fiscal year 2025-26. (Staff contact: Zach Korach, Administrative Services) City Manager’s Recommendation: Adopt the resolutions. ACTION: Adopted Resolution No. 2025-216; and Adopted Resolution No. 2025-217; and Adopted Resolution No. 2025-218 – 5/0. Sept. 23, 2025 Page 5 11. AGREEMENT WITH KINGDOM BP LLC FOR PROPERTY MANAGEMENT SERVICES FOR THE CHESTNUT APARTMENTS AND A COMMUNITY DEVELOPMENT BLOCK GRANT LOAN NOT TO EXCEED $500,000 TO ADDRESS IMMEDIATE REPAIRS TO THE PROPERTY – 1) Adoption of a resolution authorizing the City Manager to execute an agreement for property management services and all other documents necessary to have Kingdom BP LLC manage and operate the Chestnut Apartments at 945 Chestnut Avenue; and 2) Adoption a resolution approving a forgivable loan in an amount not to exceed $500,000 in Community Development Block Grant funds to make immediate repairs at the Chestnut Apartments affordable housing project. (Staff contact: Mandy Mills and Nicole Piano-Jones, Community Services) City Manager’s Recommendation: Adopt the resolutions. ACTION: Adopted Resolution No. 2025-219; and Adopted Resolution No. 2025-220 – 5/0. COUNCIL COMMENTARY AND REQUESTS FOR CONSIDERATION OF MATTERS: This portion of the agenda is for the City Council Members to make brief announcements, brief reports of their activities and requests for future agenda items. City Council Regional Assignments (Revised 01/14/2025) Keith Blackburn Mayor Buena Vista Lagoon JPC Chamber of Commerce Liaison (alternate) Clean Energy Alliance JPA (alternate) Economic Development Subcommittee Encina Joint Powers JAC Encina Wastewater Authority Board of Directors SANDAG Board of Directors (2nd alternate) SANDAG Shoreline Preservation Work Group (alternate) Priya Bhat-Patel Mayor Pro Tem – District 3 City/School Committee Clean Energy Alliance JPA Economic Development Subcommittee League of California Cities – SD Division (alternate) North County Transit District SANDAG Board of Directors (1st alternate) SANDAG Shoreline Preservation Work Group Melanie Burkholder Council Member – District 1 City Council Legislative Subcommittee Encina Joint Powers JAC (alternate) Encina Wastewater Authority Board of Directors (alternate) North County Dispatch Joint Powers Authority (alternate) Teresa Acosta Council Member – District 4 City Council Legislative Subcommittee City/School Committee League of California Cities – SD Division San Diego County Water Authority Kevin Shin Council Member – District 2 Buena Vista Lagoon JPC Chamber of Commerce Liaison Encina Joint Powers JAC Encina Wastewater Authority Board of Directors North County Dispatch Joint Powers Authority North County Transit District (alternate) SANDAG Board of Directors Sept. 23, 2025 Page 6 PUBLIC COMMENT: Continuation of the Public Comments This portion of the agenda is set aside for continuation of public comments, if necessary, due to exceeding the total time allotted in the first public comments section. In conformance with the Brown Act, no Council action can occur on these items. ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the community regarding events that Members of the City Council have been invited to, and may participate in. Minute motion by Council Member Shin, seconded by Council Member Burkholder, directing the City Manager to include with the Internal Auditor’s report on procurement proposed efficiency improvements to our procurement process that are consistent with audit recommendations and government best practice standards – 5/0. Minute motion by Council Member Burkholder, seconded by Mayor Blackburn, asking the City Council Legislative Subcommittee to place on a future agenda a discussion about group homes and to consider potential legislative proposals that could be shared with our representatives in the state legislature to help communities manage group homes and have more of a role in the location of these homes – 5/0. CITY MANAGER COMMENTS: CITY ATTORNEY COMMENTS: CITY CLERK COMMENTS: ADJOURNMENT: 5:46 p.m. City Council Meeting Procedures (continued from page 1) Written Materials Written materials related to the agenda that are submitted to the City Council after the agenda packet has been published will be available for review prior to the meeting during normal business hours at the City Clerk’s office, 1200 Carlsbad Village Drive and on the city website. To review these materials during the meeting, please see the City Clerk. Visual Materials Visual materials, such as pictures, charts, maps or slides, are allowed for comments on agenda items, not general public comment. Please contact the City Manager’s Office at 442-339-2820 or manager@carlsbadca.gov to make arrangements in advance. All materials must be received by the City Manager’s Office no later than noon the day before the meeting. The time spent presenting visual materials is included in the maximum time limit provided to speakers. All materials exhibited to the City Council during the meeting are part of the public record. Please note that video presentations are not allowed. Decorum All participants are expected to conduct themselves with mutual respect. Loud, boisterous and unruly behavior can interfere with the ability of the City Council to conduct the people’s business. That’s why it is illegal to disrupt a City Council meeting. Following a warning from the presiding officer, those engaging in disruptive behavior are subject to law enforcement action.