HomeMy WebLinkAbout2025-09-24; Library Board of Trustees; 04; Fiscal Year 2025-26 Work PlanMeeting Date: Sept. 24, 2025
To: Library Board of Trustees
From: Sheila Crosby, Deputy Library Director
Katie Nye, Deputy Library Director
Staff Contact: Sheila Crosby, Deputy Library Director
sheila.crosby@carlsbadca.gov, 442-339-5520
Katie Nye, Deputy Library Director
katie.nye@carlsbadca.gov, 442-339-2094
Subject: Fiscal Year 2025-26 Work Plan
District: All
Recommended Action
Discuss and vote on the Library Board of Trustees work plan for fiscal year 2025-26.
Executive Summary
In 2018, the City Council revised the Carlsbad Municipal Code Section 2.15.020 (C) to create
uniform policies and procedures related to boards and commissions, requiring each board or
commission to provide the City Council, for its approval, an annual work plan of activities to
be undertaken. The purpose of the work plan is to encourage increased dialogue between the
commission and the City Council. The intent is to ensure that each commission is working in
line with the priorities of the City Council.
Each year, the Library Board of Trustees reviews and updates its workplan. At this meeting, the
workplan for FY 2024-25 will be reviewed to incorporate a report of accomplishments and the
workplan for FY 2025-26 will be discussed.
Trustees will discuss and vote on the work plan for FY 2025-26.
Explanation & Analysis
None.
Fiscal Analysis
No financial impact.
Next Steps
The Library Board of Trustees FY 2025-26 proposed work plan will be presented to City Council
for approval.
Sept. 24, 2025 Item #4 Page 1 of 9
LIBRARY BOARD OF TRUSTEES
Staff Report
Environmental Evaluation
The proposed action is not a “project” as defined by CEQA Section 21065 and CEQA Guidelines
Section 15378(b)(5) and does not require environment review under CEQA Guidelines Section
15060(c)(3) and 15061(b)(3), because the proposed action to discuss and vote on the FY 2025-26
Work Plan is an organizational or administrative government activity that does not involve any
commitment to any specific project which may result in a potentially significant physical impact
on the environment. Any subsequent action or direction stemming from the proposed action
may require preparation of an environmental document in accordance with CEQA or CEQA
Guidelines.
Exhibits
1.FY 2024-25 Library Board of Trustees Work Plan
2.Accomplishments - FY 2024-25 Library Board of Trustees Work Plan
3.FY 2025-26 Library Board of Trustees Work Plan
Sept. 24, 2025 Item #4 Page 2 of 9
Exhibit 1
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2024-2025
I.Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II.Composition
The board of library trustees shall consist of five members, appointed by the mayor with
the approval of the city council.
III.FY 2024-2025 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following
goals and tasks:
•Review and vote whether to approve rules and regulations of the library as
developed and revised from time to time
o Receive report and vote whether to approve various policies and
procedures that are anticipated to be updated in fiscal year 2024-25
•Review and vote whether to approve the library's response to the California
Public Library survey submitted annually to the California State Library
o Receive and discuss annual survey report
•Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests
o Serve as an ambassador to the community in promoting library services
•Receive an annual report on safety and security of library facilities
o Receive report on city consultant’s library facility security assessment
•Provide community perspective on issues and interests related to library service
delivery and facilities
Sept. 24, 2025 Item #4 Page 3 of 9
•Provide recommendations on the proposed budget and use of community
contributions for the delivery of library services
o Receive report and vote whether to support the annual budget submission
o Receive semi-annual reports on community donations
•Maintain awareness of and promote community support of the library, and of
opportunities to collaborate with other community partners
o Provide a trustee as representative on the Carlsbad Library & Arts Foundation
Board
•Promote progressive and innovative delivery of services to ensure the library
remains in the forefront of community life
o Receive quarterly updates on technology projects and systems
•Advise the city council on resource sharing among library jurisdictions, as
needed
o Receive reports regarding implementation and use of new Link+ book-
sharing system provided by Serra Cooperative
•Provide community perspective in the strategic planning of library services
o Review and discuss update to strategic plan
•Participate in relevant events, community meetings and conversations on behalf
of the board of library trustees
•Serve on relevant city committees as a representative of the board of library
trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)
Sept. 24, 2025 Item #4 Page 4 of 9
Exhibit 2
Library Board of Trustees
FY 2024-25 Work Plan Accomplishments
I.Mission Statement
The mission of the board of library trustees is to advise the city council in matters pertaining
to library services, as well as the rules and regulations necessary to operate the library.
II.Composition
The board of library trustees shall consist of five members, appointed by the mayor with the
approval of the city council.
III.FY 2024-25 Goals & Tasks
The City of Carlsbad Library Board of Trustees focused on the following FY 2024-25 Goals
and Tasks:
GOAL TASK STATUS, COMMENTS
Review and vote whether to
approve rules and
regulations of the library as
developed and revised from
time to time
Receive report and
vote whether to
approve various
policies and procedures
that are anticipated to
be updated in fiscal
year 2024-25
Ongoing, as needed
No policies updated in
FY 2024-25
Review and vote whether to
approve the library's
response to the California
Public Library survey
submitted annually to the
California State Library
Receive and discuss
annual survey report Annual, ongoing
FY 2023-24 California
Public Library survey
approved at the
October 2024
meeting
Receive reports on and
maintain knowledge of
library services and
programs:
•Serve as a liaison from
the community on its
needs and interests
•Serve as an ambassador
to the community in
promoting library
services
Receive and review
monthly reports on
library activities and
specialized reports on
library services and
programs
Ongoing
Received
presentations from
the following service
areas: Literacy
Services, Bilingual
Services, and
Genealogy & Carlsbad
History
Received
presentations
Sept. 24, 2025 Item #4 Page 5 of 9
GOAL TASK STATUS, COMMENTS
regarding major
programs and
services: Carlsbad
Reads Together,
Summer Reading
Adventure, LINK+
materials sharing
platform, Permanent
StoryWalk Project,
and a Cultural Arts
update
Receive an annual report on
safety and security of library
facilities
Receive report on city
consultant’s library fa-
cility security
assessment
Ongoing
No update, pending
current facility review
project
Provide community
perspective on issues and
interests related to library
service delivery and
facilities
Ongoing, as needed
Trustees have shared
the community’s
comments and
questions with
department staff
Provide recommendations on
the proposed budget and use
of community contributions
for the delivery of library
services
Receive reports and
vote whether to
support the annual
budget submission
Receive semi-annual
donation reports
Annual and ongoing
Provided
concurrence on the
department budget
submission for
FY 2024-25 at the
May 2025 meeting
Received reports on
donations at the
August 2024 and
January 2025
meetings
Maintain awareness of and
promote community support
of the library, and of
opportunities to collaborate
Provide a trustee as
representative on the
Carlsbad Library & Arts
Foundation Board
Ongoing
Sept. 24, 2025 Item #4 Page 6 of 9
GOAL TASK STATUS, COMMENTS
with other community
partners
Promote progressive and
innovative delivery of
services to ensure the library
remains in the forefront of
community life
Receive quarterly
updates on technology
projects and systems
Ongoing
Received technology
updates at the August
and December 2024
meetings along with a
technology update on
the Ruby G. Schulman
Auditorium Capital
Improvement Project
Advise the city council on
resource sharing among
library jurisdictions, as needed
Receive reports
regarding
implementation and use
of new Link+ book-
sharing system provided
by Serra Cooperative
Ongoing, as needed
Received Link+
Implementation
presentation at the
Library Board meeting
in January 2025
Provide community
perspective in the strategic
planning of library services
Review and discuss
update to strategic plan
Ongoing
Participate in relevant events,
community meetings and
conversations on behalf of
the board of library trustees
Ongoing
Serve on relevant city
committees as a
representative of the board
of library trustees as
requested (e.g., review
website, Carlsbad Reads
Together, etc.)
Ongoing
Sept. 24, 2025 Item #4 Page 7 of 9
Exhibit 3
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 20245-20256
I.Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II.Composition
The board of library trustees shall consist of five members, appointed by the mayor with
the approval of the city council.
III.FY 2024-2025 2025-2026 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following
goals and tasks:
•Review and vote whether to approve rules and regulations of the library as
developed and revised from time to time
o Receive report and vote whether to approve various policies and
procedures that are anticipated to be updated in fiscal year 20245-25 6
•Review and vote whether to approve the library's response to the California
Public Library survey submitted annually to the California State Library
o Receive and discuss annual survey report
•Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests
o Serve as an ambassador to the community in promoting library services
•Receive an annual report on safety and security of library facilities, as available
o Receive report on city consultant’s library facility security assessment
•Provide community perspective on issues and interests related to library service
delivery and facilities
Sept. 24, 2025 Item #4 Page 8 of 9
•Provide recommendations on the proposed budget and use of community
contributions for the delivery of library services
o Receive report and vote whether to support the annual budget submission
o Receive semi-annual reports on community donations
•Maintain awareness of and promote community support of the library, and of
opportunities to collaborate with other community partners
o Provide a trustee as representative on the Carlsbad Library & Arts Foundation
Board
•Promote progressive and innovative delivery of services to ensure the library
remains in the forefront of community life
o Receive quarterly updates on technology projects and systems
•Advise the city council on resource sharing among library jurisdictions, as needed
o Receive reports regarding implementation and use of new Link+ book-
sharing system provided by Serra Cooperative
•Provide community perspective in the strategic planning of library services
o Review and discuss update to strategic plan
•Participate in relevant events, community meetings and conversations on behalf
of the board of library trustees
•Serve on relevant city committees as a representative of the board of library
trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)
Sept. 24, 2025 Item #4 Page 9 of 9