HomeMy WebLinkAbout2025-11-04; City Council; Resolution 2025-243Exhibit 1 RESOLUTION NO. 2025-243 .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING THE BIDS AND AWARDING A CONTRACT TO VAN
ENGINEERING, INC. FOR THE EL CAMINO REAL WIDENING FROM
POINSETTIA LANE TO CAMINO VIDA ROBLE PROJECT IN AN AMOUNT NOT
TO EXCEED $2,287,856
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable and in the public interest to widen and restripe El Camino Real from Poinsettia Lane to
Camino Vida Roble, Capital Improvement Program, or CIP, Project No. 6072, or Project; and
WHEREAS, in keeping with the city’s General Plan Mobility Element and Growth Management
Plan, the Project will widen and restripe the northbound segment of El Camino Real from Poinsettia
Lane to Camino Vida Roble to add a third vehicular through lane; and
WHEREAS, Carlsbad Municipal Code, or CMC, Sections 3.28.080(C) requires the city to use
formal bidding procedures for construction contracts when the value exceeds $220,000 and Section
3.28.080(I)(6) designates the City Council as the awarding authority for such contracts and therefore,
the Project is subject to this requirement; and
WHEREAS, on July 17, 2025, the California Department of Transportation, or Caltrans, issued
the Authorization to Proceed with Construction, which authorizes the city to utilize $1.44 million of
federal earmark funds and proceed with the construction phase of the Project that begins with
advertising for construction bids; and
WHEREAS, in addition to $1.44 million of federal grant funding, sufficient funding from TransNet
local funds is available to complete the Project; and
WHEREAS, on Sept. 9, 2025, the City Council adopted Resolution No. 2025-197, adopting the
plans, specifications and contract documents and authorizing advertisement for construction bids for
the Project; and
WHEREAS, on Oct. 22, 2025, staff received 10 bids for construction of the Project; and
WHEREAS, Van Engineering, Inc. submitted the lowest responsive bid in an amount not to
exceed $2,287,856, and staff determined Van Engineering, Inc. is a responsible bidder; and
WHEREAS, CMC Section 3.28.040(C)(5) authorizes the City Manager or designee to approve
change orders in an amount equal to the contingency set at the time of project award, which is
$450,000 for the Project.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Council has determined that in accordance with the California
Environmental Quality Act and the Environmental Protection Ordinance (Title 19) of the
Carlsbad Municipal Code, staff conducted an environmental impact assessment (initial
study) for the project. Project details, including an analysis of potential environmental
impacts, were described in the assessment. The Planning Commission reviewed and
adopted the final mitigated negative declaration, initial study, and mitigation
monitoring and reporting program for the proposed transportation improvements on
June 1, 2022 (Planning Commission Resolution No. 7450), and the proposed acquisitions
are consistent with the findings and mitigation measures included and adopted as part
of that document.
3.That the City Council has determined that the Project is exempt from the National
Environmental Policy Act, or NEPA, review pursuant to NEPA Regulations 23 CFR
771.117(c): activity (c)(23) - federally funded projects receiving less than $5 million or
with a total estimated cost of not more than $30 million and the Caltrans' determination
of exclusion is recorded in a categorical exclusion determination form dated June 28,
2022. Additionally, the categorical exclusion determination was revalidated by Caltrans
on May 13, 2024, and May 27, 2025, to verify the environmental documents and
decisions remained valid.
4.That the lowest responsive and responsible bid of $2,287,856 submitted by Van
Engineering, Inc. for construction of the El Camino Real Widening from Poinsettia Lane
to Camino Vida Roble Project, CIP Project No. 6072, is accepted, and the Mayor is
authorized to execute the contract for the Project.
5.That the City Manager or designee is authorized to approve construction change orders
up to $450,000 for the Project.
6.That the City Manager or designee is authorized to sign all other documents necessary
for regulatory compliance, to extend funding opportunities, or to otherwise implement
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and finalize the project, all of which are subject to review and approval as to form by
the City Attorney’s office.
7.That the award of this contract is contingent upon Van Engineering, Inc. executing the
required contract and submitting the required bonds and insurance policies, as
described in the contract, within 20 calendar days after adoption of this Resolution. The
City Manager may grant reasonable extensions of time to execute the contract and
assemble the required bonds and insurance policies.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 4th day of November, 2025, by the following vote, to wit:
AYES: Bhat-Patel, Acosta, Burkholder, Shin.
NAYS:
ABSTAIN:
ABSENT:
None.
Blackburn.
None.
______________________________________
KEITH BLACKBURN, Mayor
______________________________________
SHERRY FREISINGER, City Clerk
(SEAL)
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