HomeMy WebLinkAbout2025-11-18; City Council; Resolution 2025-249Exhibit 1
RESOLUTION NO. 2025-249 .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AWARDING A CONSTRUCTION CONTRACT TO BYROM-
DAVEY, INC., FOR THE POINSETTIA COMMUNITY PARK SYNTHETIC TURF
FIELD REPLACEMENT PROJECT, CAPITAL IMPROVEMENT PROGRAM
PROJECT NO. 4614, IN AN AMOUNT NOT TO EXCEED $1,823,446
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable, and in the public interest to replace the multi-purpose synthetic turf athletic field at
Poinsettia Community Park via the Poinsettia Community Park Synthetic Turf Field Replacement
Project, Capital Improvement Program, or CIP, Project No. 4614, or project; and
WHEREAS, the existing synthetic turf multi-purpose athletic field at Poinsettia Community Park
is nearly 11 years old and needs replacement due to its age and wear; and
WHEREAS, the heavy use of this field over time has resulted in splits/tears, and diminished
overall quality of the synthetic turf; and
WHEREAS, on June 17, 2025, the City Council adopted the Fiscal Year 2025-26 Capital
Improvement Program Budget, which included the project; and
WHEREAS, in preparation for this replacement, staff engaged a design consultant with extensive
experience in athletic fields to review the synthetic turf systems currently available and that review
included performance/durability, health concerns, environmental impacts and maintenance costs; and
WHEREAS, the Pivot, a non-infill synthetic turf field system manufactured by TenCate, was
ultimately specified for the project; and
WHEREAS, the project consists of removing and recycling the athletic field’s existing synthetic
turf and rubber infill material, regrading and re-compacting the subsurface, and installing the new
synthetic turf field system; and
WHEREAS, on Oct. 7, 2025, the City Council adopted a resolution adopting the plans,
specifications, and contract documents, and authorizing the City Clerk to advertise the project for bids;
and
WHEREAS, the project was advertised for public bids on October 8, 2025, and the engineer’s
estimate for the construction contract cost was $1,914,456; and
Nov. 18, 2025 Item #6 Page 4 of 6
Docusign Envelope ID: 70664F94-5D35-47BE-A08C-391631EDA26A
WHEREAS, staff received one bid for the construction of the project on Nov. 6, 2025, and
determined that Byrom-Davey, Inc. was a responsive and responsible bidder, with a bid amount of
$1,823,445.50; and
WHEREAS, the project appropriations to date total $2,200,000 from the Infrastructure
Replacement Fund, and the project expenditures and encumbrances to date total $51,749; and
WHEREAS, the total cost of the project - including expenditures and encumbrances,
construction contract, construction contingency, and construction management - is estimated to be
$2,200,000; and
WHEREAS, sufficient funds are available for the construction contract, construction
administration, and project contingency in the Capital Improvement Program Project Budget; and
WHEREAS, staff will complete the execution of the construction contract with Byrom-Davey,
Inc., schedule a pre-construction meeting, and issue a notice to proceed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the proposed action for awarding a construction contract for the Poinsettia Community
Park Synthetic Turf Field Replacement Project is categorically exempt from environmental
review under California Environmental Quality Act Guidelines Section 15301 because it
involves the maintenance, repair or minor alteration of existing facilities with negligible or
no expansion of the existing or former use. No exceptions to the categorical exemption as
set forth in CEQA Guidelines Section 15300.2 or Carlsbad Municipal Code Section
19.04.070(C) apply.
3.That the bid in the amount of $1,823,445.50 submitted by Byrom-Davey, Inc. for
construction of the Poinsettia Community Park Synthetic Turf Field Replacement Project is
hereby accepted and the Mayor is hereby authorized to execute the construction contract
in an amount not to exceed $1,823,446.
4.That the City Manager or designee is hereby authorized to approve change orders to the
project’s construction contract in an amount not to exceed $296,305.
Nov. 18, 2025 Item #6 Page 5 of 6
Docusign Envelope ID: 70664F94-5D35-47BE-A08C-391631EDA26A
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 18th day of November, 2025, by the following vote, to wit:
AYES: Blackburn, Bhat-Patel, Burkholder, Shin.
NAYS:
ABSTAIN:
ABSENT:
Acosta.
None.
None.
______________________________________
KEITH BLACKBURN, Mayor
______________________________________
SHERRY FREISINGER, City Clerk
(SEAL)
Nov. 18, 2025 Item #6 Page 6 of 6
Docusign Envelope ID: 70664F94-5D35-47BE-A08C-391631EDA26A