HomeMy WebLinkAbout2025-12-09; City Council; Resolution 2025-261Exhibit 1
RESOLUTION NO. 2025-261 .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH CDW GOVERNMENT, LLC FOR MICROSOFT LICENSING
SERVICES IN AN AMOUNT NOT TO EXCEED $2,836,667.16 FOR A THREE-
YEAR TERM ENDING DEC. 31, 2028
WHEREAS, the City of Carlsbad (City) uses numerous Microsoft software products and hosted
services and has determined that the most cost-effective way to purchase those products and services
is under Microsoft's Enterprise Agreement Program through a reseller agreement with CDW
Government, LLC (CDW-G); and
WHEREAS, the City currently purchases Microsoft products, maintenance and hosted services
under a Microsoft Enterprise Agreement with CDW-G that was approved by City Council in 2022, for a
term that ends on Dec. 31, 2025 (Agreement); and
WHEREAS, CDW-G, is an authorized Microsoft reseller, and provides products and technology
services under the County of Riverside’s Licensed Support Provider Agreement (No. ITARC – 00933),
for Microsoft Products and Services (Licensed Support Provider Agreement); and
WHEREAS, under Carlsbad Municipal Code 3.28.100 - Cooperative Purchasing, the Purchasing
Officer has the authority to join with other public agencies for the purchase of goods or services as
allowed by law, when it is in the best interest of the City; and
WHEREAS, the Purchasing Officer has reviewed the Licensed Support Provider Agreement and
determined that the purchase of Microsoft software products and hosted services through the Licensed
Support Provider Agreement is in the best interest of the city; and
WHEREAS, the budget to procure the products and services in the Agreement is available in the
Information Technology Department’s fiscal year 2025-26 Operating Budget; and
WHEREAS, the funding for the Agreement’s future years will be considered on an annual basis
in the Information Technology Department’s annual budget requests; and
WHEREAS, the payments of the annual true-up are not included in the not to exceed amount
of the Agreement but will be handled on an annual basis pursuant to Carlsbad Municipal Code, Chapter
3.28 Purchasing.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
Dec. 9, 2025 Item #4 Page 4 of 44
Docusign Envelope ID: DAC2B6A6-D2E5-40D2-9ED8-F82D0906164D
1.That the above recitations are true and correct.
2.The proposed action is not a “project” as defined by California Environmental Quality
Act, or CEQA, Section 21065 and CEQA Guidelines Section 15378(a) and does not require
environmental review under CEQA Guidelines Section 15060(c)(2) because the action is
limited to the purchase of the Microsoft software subscription renewal from CDW-G.
The action has no potential to cause either a direct physical change in the environment
or a reasonably foreseeable indirect physical change in the environment.
3.That the Agreement with CDW-G (Attachment A), is approved and the City Manager, or
his designee, is authorized to execute all required procurement documents on behalf of
the City.
4.That the purchase of Microsoft products and services under the Agreement, shall not
exceed $2,836,667.16 for a three-year term ending Dec. 31, 2028, with three annual
payments of $945,555.72.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 9th day of December, 2025, by the following vote, to wit:
AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
NAYS: None.
ABSTAIN: None.
ABSENT: None._______________________________________
KEITH BLACKBURN, Mayor
_______________________________________
SHERRY FREISINGER, City Clerk
(SEAL)
Dec. 9, 2025 Item #4 Page 5 of 44
Docusign Envelope ID: DAC2B6A6-D2E5-40D2-9ED8-F82D0906164D
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12/10/2025
City Manager
Geoff Patnoe
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