HomeMy WebLinkAbout2026-01-13; City Council; 10; California Encampment Resolution Funding Grant Extensions and Related Professional Services AgreementsCA Review CDS
Meeting Date: Jan. 13, 2026
To: Mayor and City Council
From: Geoff Patnoe, City Manager
Staff Contact: Mandy Mills, Housing & Homeless Services Director
mandy.mills@carlsbadca.gov, 442-339-2907
Chris Shilling, Homeless Services Manager
chris.shilling@carlsbadca.gov, 442-339-2284
Subject: California Encampment Resolution Funding Grant Extensions and Related
Professional Services Agreements
Districts: All
Recommended Action
1)Adopt a resolution authorizing the City Manager to execute amendments with the California
Department of Housing and Community Development to extend the terms of the ERF-2-R:
Carlsbad Village and ERF-3-R: Village and Barrio grant agreements and related program
documents; and
2)Adopt a resolution authorizing the City Manager to execute an amendment to extend the
memorandum of agreement with the City of Oceanside for the ERF-3-R: SR-78 and Buena
Vista Creek project; and
3)Adopt a resolution authorizing the City Manager to execute amendments to the
professional services agreements with Community Resource Center, Whole Person Care
Clinic, Interfaith Community Services and Catholic Charities Diocese of San Diego pertaining
to all current Encampment Resolution Funding grants received by the State of California.
Executive Summary
The City of Carlsbad has received three grants through the California Department of Housing
and Community Development’s Encampment Resolution Funding program, which provides
funding to local governments to help people move from homeless encampments into safe,
stable and permanent housing. At the time of award, statutory requirements required the grant
funds to be fully spent within three fiscal years of the appropriation date. Subsequent state
legislation has modified these requirements, extending the expenditure deadlines to three
years from each grant’s award date.
City Council authorization is required to allow the City Manager to execute amendments
extending the terms of the grant agreements with the State of California, the memorandum of
agreement with the City of Oceanside and related subrecipient agreements. No additional
funding is associated with these extensions.
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Explanation & Analysis
On June 30, 2025, the Governor of California enacted Assembly Bill 130, which revised the
obligation and expenditure timelines for the Encampment Resolution Funding program. Under
this legislation, the deadlines for when the grant funds must be fully spent are now calculated
from the date of award rather than the date of appropriation. This change affects three grants
currently administered by the City of Carlsbad:
Grant Award date Original deadline Extended deadline
ERF-2-R: Carlsbad Village 6/14/2023 6/30/2026 6/14/2027
ERF-3-R: SR-78 and Buena
Vista Creek 4/18/2024 6/30/2027 4/18/2028
ERF-3-R: Village and Barrio 10/4/2024 6/30/2027 10/4/2028
ERF-2-R: Carlsbad Village
• The city’s first Encampment Resolution funding grant was awarded on June 14, 2023,
and approved by the City Council on July 11, 2023.
• Under the original terms, the city was required to expend 50% of funds and obligate
100% of funds by June 30, 2024, with full expenditure required by June 30, 2026. The
city has already met the 50% expenditure and 100% obligation requirements.
• AB 130 extended the final expenditure deadline to June 14, 2027. This extension allows
the program’s services to continue for approximately one additional year.
• Staff anticipate sufficient funding to maintain the majority of services through the
revised deadline.
ERF-3-R: SR-78 and Buena Vista Creek (City of Oceanside Partnership)
• The second Encampment Resolution funding grant is administered in partnership with
the City of Oceanside. The City Council approved the memorandum of agreement with
Oceanside on Aug. 27, 2024.
• Oceanside staff anticipate receiving an amended agreement from the state in the
coming months and intend to extend the memorandum of agreement with the City of
Carlsbad accordingly, with a new completion date of April 18, 2028.
• Staff expect to fully expend the funds by the revised deadline.
ERF-3-R: Village and Barrio (Vehicular Homelessness Outreach Program)
• The third Encampment Resolution funding grant supports the Vehicular Homelessness
Outreach Program serving individuals and families living in vehicles in the Village, Barrio
and Beach areas. The City Council authorized this agreement on Jan. 28, 2025.
• The original expenditure deadline of June 30, 2027, has been extended to Oct. 4, 2028,
under the revised state requirements.
• Staff also expect to fully expend these funds by the revised deadline.
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Fiscal Analysis
There is no fiscal impact associated with this item, and no additional appropriations are
required.
While the total grant award amounts remain unchanged, the extended expenditure timelines
allow grant funds to be expended over additional fiscal years. These funds will be incorporated
into future Homelessness Action Plan Funding Plans and reflected in the city’s annual operating
budget as appropriate.
Next Steps
Upon City Council approval, the City Manager will execute the amended grant agreements with
the California Department of Housing and Community Development and related program
documents, the amended memorandum of agreement with the City of Oceanside and
amendments to the professional services agreements with Catholic Charities Diocese of San
Diego, Community Resource Center, Interfaith Community Services and Whole Person Care
Clinic in compliance with any applicable 45-day noticing requirements, in accordance with
Assembly Bill 339.1
Environmental Evaluation
The proposed action is not a “project” as defined by California Environmental Quality Act
Section 21065 and CEQA Guidelines Section 15378(b)(5) and does not require environment
review under CEQA Guidelines Section 15060(c)(3) and 15061(b)(3), because the proposed
action to amend and extend grant agreements is an organizational or administrative
government activity that does not involve any commitment to any specific project which may
result in a potentially significant physical impact on the environment. Any subsequent action or
direction stemming from the proposed action may require preparation of an environmental
document in accordance with CEQA or the CEQA Guidelines.
Exhibits
1. City Council resolution - California Department of Housing and Community Development
Grant Agreements
2. City Council Resolution - City of Oceanside Memorandum of Agreement
3. City Council Resolution - Professional Services Agreements
4. Staff Report from July 11, 2023, City Council Meeting (on file in the Office of the City Clerk)
5. Staff Report from Aug. 27, 2024, City Council Meeting (on file in the Office of the City Clerk)
6. Staff Report from Jan. 28, 2025, City Council Meeting (on file in the Office of the City Clerk)
1 California Assembly Bill 339 (2025) is a new law that requires local public agencies to give at least 45 days' written
notice to recognized employee organizations before issuing a request for proposals or renewing contracts for
services that that are within the scope of work of the job classifications of the recognized employee organization.
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Exhibit 1 RESOLUTION NO. 2026-007 .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENTS WITH THE CALIFORNIA DEPARTMENT OF HOUSING AND
COMMUNITY DEVELOPMENT TO EXTEND THE TERMS OF THE ERF-2-R:
CARLSBAD VILLAGE AND ERF-3-R: VILLAGE AND BARRIO GRANT
AGREEMENTS AND RELATED PROGRAM DOCUMENTS
WHEREAS, the City of Carlsbad has been awarded Encampment Resolution Funding (ERF) grants
from the California Department of Housing and Community Development (HCD), including ERF-2-R:
Carlsbad Village and ERF-3-R: Village and Barrio; and
WHEREAS, at the time of award, applicable state law required ERF grant funds to be fully expended
within three fiscal years of the date of appropriation; and
WHEREAS, on June 30, 2025, the Governor of California enacted Assembly Bill 130, which revised
the obligation and expenditure deadlines for ERF grants to be calculated from the date of award rather
than the date of appropriation; and
WHEREAS, HCD has amended its ERF program requirements and grant agreements to reflect these
revised timelines; and
WHEREAS, City Council authorization is required to allow the City Manager to execute
amendments to the ERF grant agreements and related program documents to align with the revised
expenditure deadlines; and
WHEREAS, these amendments do not increase the total amount of grant funding awarded to the
city.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the proposed action is not a “project” as defined by CEQA Section 21065 and CEQA
Guidelines Section 15378(b)(5) and does not require environment review under CEQA
Guidelines Section 15060(c)(3) and 15061(b)(3), because the proposed action to amend
and extend grant agreements is an organizational or administrative government activity
that does not involve any commitment to any specific project which may result in a
potentially significant physical impact on the environment. Any subsequent action or
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direction stemming from the proposed action may require preparation of an
environmental document in accordance with CEQA or CEQA Guidelines.
3.The City Council authorizes the City Manager, or designee, to execute amendments with
the California Department of Housing and Community Development for the ERF-2-R:
Carlsbad Village and ERF-3-R: Village and Barrio grant agreements and related program
documents, in a form approved by the City Attorney, to extend the grant terms as
required by the state and AB 130 (2025).
4.The City Manager is authorized to execute any non-substantive amendments or
administrative documents necessary to carry out the intent of this resolution.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 13th day of January, 2026, by the following vote, to wit:
AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
NAYS: None.
ABSTAIN: None.
ABSENT: None.
______________________________________
KEITH BLACKBURN, Mayor
______________________________________
SHERRY FREISINGER, City Clerk
(SEAL)
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Exhibit 2 RESOLUTION NO. 2026-008 .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AMENDMENT TO EXTEND THE MEMORANDUM OF AGREEMENT WITH THE
CITY OF OCEANSIDE FOR THE ERF-3-R: SR-78 AND BUENA VISTA CREEK
PROJECT
WHEREAS, the City of Carlsbad and the City of Oceanside entered into a Memorandum of
Agreement to jointly implement the ERF-3-R: SR-78 and Buena Vista Creek Encampment Resolution
Funding project; and
WHEREAS, the City Council approved the memorandum of agreement with the City of Oceanside
on August 27, 2024; and
WHEREAS, subsequent state legislation enacted through Assembly Bill 130 revised the expenditure
deadlines for Encampment Resolution Funding (ERF) grants; and
WHEREAS, the revised deadlines require amendments to the existing memorandum of agreement
to align the project completion timeline with the updated grant requirements; and
WHEREAS, no additional funding will be awarded as a result of this amendment.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the proposed action is not a “project” as defined by California Environmental
Quality Act California Environmental Quality Act Section 21065 and CEQA Guidelines
Section 15378(b)(5) and does not require environment review under CEQA Guidelines
Section 15060(c)(3) and 15061(b)(3), because the proposed action to amend and extend
grant agreements is an organizational or administrative government activity that does
not involve any commitment to any specific project which may result in a potentially
significant physical impact on the environment. Any subsequent action or direction
stemming from the proposed action may require preparation of an environmental
document in accordance with CEQA or the CEQA Guidelines.
3.The City Council authorizes the City Manager, or designee, to execute an amendment to
the memorandum of agreement with the City of Oceanside for the ERF-3-R: SR-78 and
Buena Vista Creek project, in a form approved by the City Attorney, to extend the project
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term as required by the State of California and the City of Oceanside with revised grant
deadlines pursuant to AB 130 (2025).
4.The City Manager is authorized to execute any non-substantive amendments or
administrative documents necessary to carry out the intent of this resolution.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 13th day of January, 2026, by the following vote, to wit:
AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
NAYS: None.
ABSTAIN: None.
ABSENT: None.
______________________________________
KEITH BLACKBURN, Mayor
______________________________________
SHERRY FREISINGER, City Clerk
(SEAL)
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Exhibit 3 RESOLUTION NO. 2026-009 .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENTS TO THE PROFESSIONAL SERVICES AGREEMENTS WITH
COMMUNITY RESOURCE CENTER, WHOLE PERSON CARE CLINIC,
INTERFAITH COMMUNITY SERVICES AND CATHOLIC CHARITIES DIOCESE OF
SAN DIEGO PERTAINING TO ALL CURRENT ENCAMPMENT RESOLUTION
FUNDING GRANTS RECEIVED BY THE STATE OF CALIFORNIA
WHEREAS, the City of Carlsbad has entered into professional services agreements with Community
Resource Center, Whole Person Care Clinic, Interfaith Community Services, and Catholic Charities Diocese
of San Diego to provide outreach, case management, housing navigation, and related services funded
through Encampment Resolution Funding (ERF) grants; and
WHEREAS, these professional services agreements were executed in support of ERF grants
awarded by the California Department of Housing and Community Development; and
WHEREAS, Assembly Bill 130 revised the timelines for the obligation and expenditure of
Encampment Resolution Funding grants; and
WHEREAS, the extension of grant expenditure deadlines necessitates corresponding amendments
to existing professional services agreements to allow continued delivery of services; and
WHEREAS, these amendments do not increase the total contract amounts and are consistent with
the existing scope of services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the proposed action is not a “project” as defined by California Environmental
Quality Act Section 21065 and CEQA Guidelines Section 15378(b)(5) and does not
require environment review under CEQA Guidelines Section 15060(c)(3) and
15061(b)(3), because the proposed action to amend and extend grant agreements is an
organizational or administrative government activity that does not involve any
commitment to any specific project which may result in a potentially significant physical
impact on the environment. Any subsequent action or direction stemming from the
proposed action may require preparation of an environmental document in accordance
with CEQA or the CEQA Guidelines.
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3.The City Council authorizes the City Manager, or designee, to execute amendments to
the Professional Services Agreements with Community Resource Center, Whole Person
Care Clinic, Interfaith Community Services and Catholic Charities Diocese of San Diego
related to all current ERF grants, approved as to form by the City Attorney, to amend
the contract terms consistent with the amended and applicable funding grants pursuant
to AB 130 (2025) and in compliance with AB 339 (2025), if applicable.
4.The City Manager is authorized to execute any additional administrative or non-
substantive amendments necessary to carry out the intent of this resolution.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 13th day of January, 2026, by the following vote, to wit:
AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
NAYS: None.
ABSTAIN: None.
ABSENT: None.
______________________________________
KEITH BLACKBURN, Mayor
______________________________________
SHERRY FREISINGER, City Clerk
(SEAL)
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Exhibit 4
Staff Report from July 11, 2023,
City Council Meeting
(on file in the Office of the City Clerk)
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Exhibit 5
Staff Report from Aug. 27, 2024,
City Council Meeting
(on file in the Office of the City Clerk)
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Exhibit 6
Staff Report from Jan. 28, 2025,
City Council Meeting
(on file in the Office of the City Clerk)
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