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HomeMy WebLinkAbout2026-01-27; City Council; Resolution 2026-022Exhibit 1 RESOLUTION NO. 2026-022 . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE BIDS AND AWARDING A CONTRACT TO PALM ENGINEERING CONSTRUCTION COMPANY, INC. FOR THE BARRIO TRAFFIC CALMING PROJECT IN AN AMOUNT NOT TO EXCEED $3,543,178.50 WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary, desirable and in the public interest to construct the Barrio Traffic Calming Project, Capital Improvement Program, or CIP, Project No. 4015, or Project; and WHEREAS, in keeping with the city’s General Plan Mobility Element, Growth Management Plan and Village and Barrio Master Plan, the Project will construct traffic calming at various locations with enhanced crosswalks and one traffic circle in the Barrio neighborhood to improve traffic safety and walkability; and WHEREAS, on Nov. 18, 2025, the City Council adopted Resolution No. 2025-247, adopting the plans, specifications and contract documents and authorizing advertisement for construction bids for the Project; and WHEREAS, on Dec. 22, 2025, staff received three bids for construction of the Project; and WHEREAS, Palm Engineering Construction Company, Inc. submitted the lowest responsive bid in an amount not to exceed $3,543,178.50; and WHEREAS, staff reviewed all bids and determined that Palm Engineering Construction Company, Inc. is a responsible bidder and submitted a responsive bid in compliance with all bid requirements; and WHEREAS, the Project appropriation includes $2.5 million of federal grant funding and was authorized to proceed with construction and bidding by the California Department of Transportation, or Caltrans, on Aug. 19, 2025; and WHEREAS, the Project will construct sewer improvements in an amount of $292,791 which amount is available and funded by the Sewer Replacement fund; and WHEREAS, Carlsbad Municipal Code Sections 3.28.040(C)(5) authorizes the City Manager or designee to approve change orders in an amount equal to the contingency set at the time of project award, which for the transportation and sewer improvements portion of this project is $368,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: Jan. 27, 2026 Item #3 Page 7 of 15 Docusign Envelope ID: 45EBDDCD-CC9E-43E3-9E37-6C852805A8C6 1. That the above recitations are true and correct. 2. That the City Council has previously found that the proposed action qualified for an exemption pursuant to the California Environmental Quality Act, or CEQA, Guidelines section 15301(c), Existing Facilities, because CEQA and its implementing regulations (the CEQA Guidelines), adopted by the Secretary of the California Natural Resources Agency, list classes of projects that have been determined not to have a significant effect on the environment, and as a result are exempt from further environmental review under CEQA. CEQA Guidelines Section 15301 is a Class 1 exemption for existing facilities, and includes (c) Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety, and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes). The improvements to these intersections involve negligible expansion of the current uses beyond existing and do not result in additional automobile lanes. In addition, the water and sewer infrastructure are existing facilities that will not be expanding capacity. During the development of this project, a number of studies were undertaken to assess the impact and design the projects. The feasibility and stop sign analysis studies were presented to the Traffic & Mobility Commission on Sept. 7, 2021. The following analyses were undertaken: Feasibility Analysis, including Fastest Path Analysis and Level of Traffic Stress (LTS) Analysis; Stop Sign Removal Analysis; Photometric Analysis; Hydrology and Hydraulics Report; and Storm Water Standards Questionnaire (E-34). Based on these analyses and traffic studies, it can be determined that there will be no increase in vehicular use of the roadway. Additionally, the work will occur within the existing public right of way and will not change the overall facility use at any of the intersections impacted. The project will help encourage walking and biking to key designations in the Village and Barrio neighborhoods, having a positive impact to Vehicle Miles Travelled and reducing greenhouse gas emissions. No exception to the exemption as set forth in CEQA Guidelines section 15300.2 applies. Jan. 27, 2026 Item #3 Page 8 of 15 Docusign Envelope ID: 45EBDDCD-CC9E-43E3-9E37-6C852805A8C6 3. That the City Council has previously found that this project is also subject to the National Environmental Policy Act, or NEPA, because federal funds are being used for the project. Staff worked with Caltrans to obtain this federal environmental clearance for the project. Additional studies were required and have been completed and approved by Caltrans. Caltrans concluded the NEPA clearance process and provided a categorical exclusion determination for the project on May 5, 2023. Additionally, the categorical exclusion determination was revalidated on March 27, 2024. With the appropriate environmental clearances in place, all the city’s procedural requirements and relevant aspects of CEQA and NEPA have been satisfied. 4. That the lowest responsive bid in the amount of $3,543,178.50, submitted by Palm Engineering Construction Company, Inc., is accepted and the Mayor is hereby authorized to execute the contract for the Barrio Traffic Calming Project, CIP Project No. 4015. 5. That the sewer improvements constructed by the Project will be funded by the Sewer Replacement fund. 6. That the City Manager or designee is authorized to approve construction change orders up to $368,000 for the transportation and sewer improvements portion of the Project. 7. That the City Manager or designee is authorized to sign all other documents necessary for regulatory compliance, to extend funding opportunities, or to otherwise implement and finalize the Project, all of which are subject to review and approval as to form by the City Attorney’s office. 8. That the award of this contract is contingent upon Palm Engineering Construction Company, Inc. executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within 20 calendar days after adoption of this Resolution. The City Manager may grant reasonable extensions of time to execute the contract and assemble the required bonds and insurance policies. Jan. 27, 2026 Item #3 Page 9 of 15 Docusign Envelope ID: 45EBDDCD-CC9E-43E3-9E37-6C852805A8C6 PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Board of Directors of the Carlsbad Municipal Water District and the City Council of the City of Carlsbad on the 27th day of January, 2026, by the following vote, to wit: AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin. NAYS: None. ABSTAIN: None. ABSENT: None. ______________________________________ KEITH BLACKBURN, Mayor _______________________________________ SHERRY FREISINGER, City Clerk (SEAL) Jan. 27, 2026 Item #3 Page 10 of 15 Docusign Envelope ID: 45EBDDCD-CC9E-43E3-9E37-6C852805A8C6