HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2026-01-26This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 1
DATE: 10/3/2025
REQUESTING DEPARTMENT: CITY CLERK REQUESTER: MARIA EMERY
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
3
Minor Public Works and Professional Services Agreements 2024-2025 CW-020
Copies – When No Longer Required
N/A
PWS22-1844UTIL--3904C--Burtech
Pipeline Inc NOC 8/6/2024 CW-020 Copies –
When No
Longer
Required
6317547
PWS24-2283FAC--4746--Conan
Construction, Inc. NOC
8/27/2024
CW-020 Copies –
When No
Longer
Required
7201855
PWS24-2401TRAN--6107--
Condon-Johnson & Associates, Inc. NOC
9/4/2024
CW-020 Copies –
When No
Longer
Required
8824545
PWS24-2330FAC--4752--Commercial
& Industrial Roofing, Inc.
NOC
9/4/2024 CW-020 Copies –
When No
Longer
Required
8824460
PWS24-2308TRAN--6070--Onyx
Paving Company, Inc. NOC
9/4/2024
CW-020 Copies – When No Longer
Required
8733688
PWS23-1978TRAN--6097--Aster
Construction Services, Inc. NOC
9/18/2024
CW-020 Copies –
When No
Longer Required
6383532
PWS19-765TRAN--5526--Hayward
Baker Inc. NOC
8/27/2020
CW-020 Copies –
When No
Longer
Required
PFLD-19-431
RECORDS DESTRUCTION AUTHORIZATION FORM
10-03-202510/03/2025 11/11/2025
C cityof
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 2
Reconciled Secured Agreements:
CT 2017-0008 Harding and Palm Townhouse 2025 CC-050
Release of Bond
/ Letter of Credit
7339542
NCP 2022-0002 DeFreitas Residence
2025 CC-050
Release of Bond / Letter of Credit
6439555
PD 2022-0007 Hague residence
2025 CC-050
Release of Bond
/ Letter of Credit
6375324
CT 98-12 Magnolia Gardens
2025 CC-050
Release of Bond
/ Letter of Credit
K201267
MS 2021-0001 Garfield Homes
2025 CC-050
Release of Bond
/ Letter of Credit
6305688
CDP 2018-0038 Allanson-Selvidge Carlsbad Residence
2025 CC-050
Release of Bond
/ Letter of Credit
5423466
SDP 14-01 Burke Carlsbad Business Center
2025 CC-050
Release of Bond
/ Letter of Credit
K208241
CUP 2018-0023 Buena Vista Reservoir (Park)
2025 CC-050
Release of Bond
/ Letter of Credit
PFLD-20-519
SDP 2022-0002 3060 State Street
2025 CC-050
Release of Bond
/ Letter of Credit
6420105
MS 2019-0003 BMW of Carlsbad
2025 CC-050
Release of Bond / Letter of Credit
5763189
Miracosta Community Services-2075
Las Palmas Dr.; Lease Agreement
2020 CW-020
Copies – When No Longer Required
K208162(not in LF)
State Water Resources Control-Encina
Basin Water Reclamation Plant Phase II
- Loan Agreement
2025 CW-020
Copies –
When No
Longer
Required
K206578
C cityof
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 3
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ _______________________________ DATE: ______________
Corodata 1/26/2026
1/26/2026
C cityof
Carlsbad
(/
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 10/3/2025
TOTAL RECORD COUNT: 18
COMMENTS: City Clerk Records Destruction
ENTRY ID REVIEW DATE Template NAME
5423466 2025/07/07 Physical Folder CDP 2018-0038; Allanson-Selvidge Carlsbad Residence;
DWG 520-4
7339542 2025/07/07 Physical Folder CT 2017-0008; Harding and Palm Townhouse; DWG
527-2A;
4369850 2025/07/07 Physical Folder CT 98-12; MAGNOLIA GARDENS; Agreements & Bonds
4393764 2025/07/07 Physical Folder CUP 2018-0023; Buena Vista Reservoir (Park); DWG
521-1A
5763189 2025/07/07 Physical Folder MS 2019-0003; BMW of Carlsbad; DWG 529-6A
6305688 2025/07/07 Physical Folder MS 2021-0001; Garfield Homes; DWG 533-6A
6439555 2025/07/07 Physical Folder NCP 2022-0002; De Freitas Residence; DWG 540-5A;
6375324 2025/07/07 Physical Folder PD 2022-0007; Hague Residence; DWG 536-9A;
4392631 2025/07/07 Physical Folder PWS19-765TRAN; Hayward Baker Inc; 5526
6317547 2025/07/07 Physical Folder PWS22-1844UTIL; Downtown and Terramar Small
Diameter Water Main Replacement; Burtech Pipeline
Inc; 3904-C
6383532 2025/07/07 Physical Folder PWS23-1978TRAN; HSIP Cycle 10 Project - HSIPSL-5308
(024) Carlsbad Blvd Ped Improvement Project; Aster
Construction Services Inc; 6097
7201855 2025/07/07 Physical Folder PWS24-2283FAC; Calavera Hills Community Center
Refurbishment; 4746;
8733688 2025/07/07 Physical Folder PWS24-2308TRAN; Traffic Calming:Victoria Ave,
Highland Dr, Nueva Castilla Wy and Circulo Sequoia;
ONYX PAVING COMPANY INC; 6070
8824460 2025/07/07 Physical Folder PWS24-2330FAC; LAS PALMAS ROOF REPLACEMENT
PROJECT; COMMERCIAL & INDUSTRIAL ROOFING, INC.;
4752
8824545 2025/07/07 Physical Folder PWS24-2401TRAN; TRIESTE DRIVE EMERGENCY SLOPE
REPAIR; CONDON-JOHNSON & ASSOCIATES, INC; 6107
4368455 2025/07/07 Physical Folder SDP 14-01; BURKE CARLSBAD BUSINESS CENTER; DWG
482-5 and DWG 482-5A; 1/14/2015
6420105 2025/07/07 Physical Folder SDP 2022-0002; 3060 State Street; DWG 541-1;
0
d
Ca li fornia
4369074 2025/07/07 Physical Folder STATE WATER RESOURCES CONTROL BOARD; Loan
Agreement; ; 06/01/2005
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #105599
Date Issued Thursday, January 29, 2026
Service Locations 5815 EL CAMINO REAL
Date Range of Service Jan-26-2026 thru Jan-26-2026
Work Ticket(s)1616978
Quantity/Item 100 -100 Boxes for Destruction (standard -
10x12x15)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
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