HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2026-01-26 (2)This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 11/17/2025 Page | 1
DATE:11/13/2025
REQUESTING
DEPARTMENT(S): CITY CLERK REQUESTER: MARIA EMERY
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
4
PWS16-112UTIL--5526--NeWest
Construction Company Inc. NOC 4/2024 CW-020 Copies-When
No Longer
Required
PFLD-18-473
Reconciled Secured Agreements:
CDP 2020-0027 Matthew Residence 2025 CC-050 Release of
Bond/LOC
5763188
CT 99-17 CRC LOT 12 2025 CC-050 Release of
Bond/LOC K201240
PD 2022-0022 Cantor Garage 2025 CC-050 Release of
Bond/LOC 6469183
PD 2023-0009 Williams Residence 2025 CC-050 Release of
Bond/LOC 9954706
CDP 02-24 St. Claire Residence 2025 CC-050 Release of
Bond/LOC 4369386
Legislative Subcommittee Staff Reports 2024 CC-060 Yes:Destroy
After Upload/QC N/A
Community-Police Engagement
Commission Staff Reports 2024 CC-060 Yes: Destroy After Upload/QC N/A
Economic Development Subcommittee
Staff Reports 2024 CC-060 Yes: Destroy
After Upload/QC N/A
Legislative Subcommittee Agendas 2024 CC-005 Yes: Destroy After Upload/QC 7198029
Community-Police Engagement
Commission Agendas 2024 CC-005 Yes: Destroy After Upload/QC 7198954
Economic Development Subcommittee
Agendas 2024 CC-005 Yes: Destroy
After Upload/QC 7198037
RECORDS DESTRUCTION AUTHORIZATION FORM
12-01-2025 12/8/2511-26-2025
City of
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 11/17/2025 Page | 2
If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
Corodata 1/26/2026
1/26/2026
City of
Carlsbad
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 11/17/2025
TOTAL RECORD COUNT: 9
COMMENTS: City Clerk Records Destruction
ENTRY ID REVIEW DATE Template NAME
7198029 2025/10/01 Physical Folder AGENDAS - 2024; CITY COUNCIL LEGISLATIVE
SUBCOMMITTEE; ;
7198954 2025/10/01 Physical Folder AGENDAS - 2024; COMMUNITY-POLICE ENGAGEMENT
COMMISSION; ;
7198037 2025/10/01 Physical Folder AGENDAS - 2024; ECONOMIC DEVELOPMENT
SUBCOMMITTEE; ;
4369386 2025/10/01 Physical Folder CDP 02-24; ST CLAIRE RESIDENCE;
5763188 2025/10/01 Physical Folder CDP 2020-0027; Matthew Residence; DWG 531-5A
4369866 2025/10/01 Physical Folder CT 99-17; CRC LOT 12 (CARLSBAD RESEARCH CENTER);
File #1
6469183 2025/10/01 Physical Folder PD 2022-0022; Cantor Garage Addition; DWG 538-8A;
9954706 2025/10/01 Physical Folder PD 2023-0009; Williams Residence; DWG 542-4A;
4392099 2025/10/01 Physical Folder PWS16-112UTIL; 5526; NEWest Construction Company
Inc
0
d
Ca li fornia
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #105599
Date Issued Thursday, January 29, 2026
Service Locations 5815 EL CAMINO REAL
Date Range of Service Jan-26-2026 thru Jan-26-2026
Work Ticket(s)1616978
Quantity/Item 100 -100 Boxes for Destruction (standard -
10x12x15)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
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