HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2026-01-26 (3)This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 11/17/2025 Page | 1
DATE:11/14/2025
REQUESTING
DEPARTMENT(S): CITY CLERK REQUESTER: MARIA EMERY
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
5
PWS23-2082TRAN--6001-22E—
Granite Construction Company NOC 1/2025 CW-020 Copies-When
No Longer
Required
6436671
PWS22-1845UTIL—5055-1—Burtech
Pipeline Inc NOC 1/2025 CW-020 Copies-When No Longer Required 6370392
CTBID Staff Reports 2024 ASDF-055 Copies-When No
Longer Required N/A
CGLBID Staff Reports 2024 ASDF-055 Copies-When No
Longer Required N/A
Affidavits of Publication 2023 CW-010 2 years 6389199
Subpoenas 2023 CC-250 2 years 6389198
Statements of Economic Interest –
Boards and Commissions 2018 CC-075 7 years PFLD-18-166
Statements of Economic Interest –
Employees 2018 CC-075 7 years PFLD-18-223
Statements of Economic Interest –
Consultants 2018 CC-075 7 years PFLD-18-162
Unsuccessful Candidates Campaign
Filings 2020 CC-120 5 years 6294888
Ethics Training Certificates 2020 CC-165 5 years PFLD-20-40
Council Speaker Slips 2024 CC-245 When No Longer
Required 7198015
Notices of Vacancy 2023 CC-040 2 years 6387935
RECORDS DESTRUCTION AUTHORIZATION FORM
12-01-2025 12/8/2511-26-2025
City of
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 11/17/2025 Page | 2
If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
Corodata 1/26/2026
1/26/2026
City of
Carlsbad
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 11/17/2025
TOTAL RECORD COUNT: 11
COMMENTS: City Clerk Records Destruction
ENTRY ID REVIEW DATE Template NAME
4390438 2025/11/14 Physical Folder 2018 Statements of Economic Interest; Boards and
Commissions;
4390430 2025/11/14 Physical Folder 2018 Statements of Economic Interest; Consultants;
4390552 2025/11/14 Physical Folder 2018 Statements of Economic Interest; Employees;
6389199 2025/11/14 Physical Folder AFFIDAVITS OF PUBLICATION - 2023; ; ;
7198015 2025/11/14 Physical Folder COUNCIL SPEAKER SLIPS - 2024; ; ;
4393319 2025/11/14 Physical Folder ETHICS TRAINING CERTIFICATES-2020; ;
6387935 2025/11/14 Physical Folder NOTICES OF VACANCY - 2023;
Boards/Commissions/Committees; ;
6370392 2025/11/14 Physical Folder PWS22-1845UTIL; Palomar Airport Waterline
Realignment Project; Burtech Pipeline Inc; 5055-1
6436671 2025/11/14 Physical Folder PWS23-2082TRAN; 2022 East-West Corridor
Resurfacing and Restriping; 6001-22E;
6389198 2025/11/14 Physical Folder SUBPOENAS – 2023; ; ;
6294888 2025/11/14 Physical Folder UNSUCCESSFUL CANDIDATES; 2020 CAMPAIGN
FILINGS;
0
d
Ca li fornia
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #105599
Date Issued Thursday, January 29, 2026
Service Locations 5815 EL CAMINO REAL
Date Range of Service Jan-26-2026 thru Jan-26-2026
Work Ticket(s)1616978
Quantity/Item 100 -100 Boxes for Destruction (standard -
10x12x15)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
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