HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2026-01-26 (4)This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 11/17/2025 Page | 1
DATE:11/17/2025
REQUESTING
DEPARTMENT(S): CITY CLERK REQUESTER: MARIA EMERY
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
6
RRM Design Group & Brown Reynold
Watford Architects Inc – Settlement Agreement 10/12/2020 CW-170 Final
Resolution + 5
years
N/A
Chris Langer – Settlement Agreement 10/21/2020 CW-170 Final Resolution + 5 years N/A
CTBID Agendas 2024 CC-005 Yes: Destroy after Upload/QC 7198042
CBLBID Agendas 2024 CC-005 Yes: Destroy after Upload/QC 7198039
City Council Agendas 2024 CC-005 Yes: Destroy after Upload/QC 7197998
Public Comment Records 2023 CC-205 2 years 6385786
Public Records Requests 2023 CC-210 2 years 6387937
7-9 City Council Staff Reports 2024 CW-015 Copies-When No
Longer Required No Barcode Files
RECORDS DESTRUCTION AUTHORIZATION FORM
11-26-2025 12-01-2025 12/8/25
City of
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 11/17/2025 Page | 2
If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
Corodata 1/26/2026
1/26/2026
City of
Carlsbad
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 11/17/2025
TOTAL RECORD COUNT: 5
COMMENTS: City Clerk Records Destruction
ENTRY ID REVIEW DATE Template NAME
7198039 2025/11/15 Physical Folder AGENDAS - 2024; CGLBID; ;
7197998 2025/11/15 Physical Folder AGENDAS - 2024; CITY COUNCIL; ;
7198042 2025/11/15 Physical Folder AGENDAS - 2024; CTBID; ;
6385786 2025/11/15 Physical Folder PUBLIC COMMENT INFORMATION - 2023; Non Agenda;
;
6387937 2025/11/15 Physical Folder PUBLIC RECORDS REQUESTS - 2023; File #1; ;
0
d
Ca li fornia
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #105599
Date Issued Thursday, January 29, 2026
Service Locations 5815 EL CAMINO REAL
Date Range of Service Jan-26-2026 thru Jan-26-2026
Work Ticket(s)1616978
Quantity/Item 100 -100 Boxes for Destruction (standard -
10x12x15)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
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