HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Council; 2026-01-26RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 7, 2026 ------'-------
REQUESTING
DEPARTMENT: CITY COUNCIL REQUESTER: T W ORREY OLF
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DE�ENT HEAD: DATE �� ECORDS MANAGEMENT: �r .. /LI� (/1/� CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION RRS NO. RRS TAB BARCODE DATED PERIOD (if applicable)
2023 Chron Files-Andi Dykes 2023 CCO-025 2 years 6389214
Misc Correspondence 2023 CCO-025 2 years 6389215
City Council Proclamations 2023 CCO-030 2 years 6386139
Chron Files -Keith Blackburn (External) 2023 CCO-025 2 years 6389205
Chron Files -Keith Blackburn (Internal) 2023 CCO-025 2 years 6389206
Chron Files-District 2 2023 CCO-025 2 years 6389211
Chron Files -Priya Bhat-Patel 2023 CCO-025 2 years 6389208
Chron Files -Teresa Acosta 2023 CC0-025 2 years 6389209
Chron Files -Melanie Burkholder 2023 CC0-025 2 years 6389210
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: �
CERTIFICATE OF DESTRUCTION? OYES[]No
SMEADSOFT BARCODES DELETED BY: ___________ _
DATE: 1/26/2026------
DATE: _____ _
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
(c:ityof Carlsbad Revised: 1/7/2026
/Maria Emery
1/26/2026
~-----
-----DATE
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 1/12/2026
TOTAL RECORD COUNT: 9
COMMENTS: ANNUAL CITY COUNCIL DESTRUCTION
ENTRY ID REVIEW DATE Template NAME
6389214 2026/01/12 Physical Folder 2023; CITY COUNCIL; CHRON FILES - ANDI DYKES;
6389211 2026/01/12 Physical Folder 2023; CITY COUNCIL; CHRON FILES - DISTRICT 2;
6389210 2026/01/12 Physical Folder 2023; CITY COUNCIL; CHRON FILES - MELANIE
BURKHOLDER; ;
6389208 2026/01/12 Physical Folder 2023; CITY COUNCIL; CHRON FILES - PRIYA BHAT-
PATEL;
6389209 2026/01/12 Physical Folder 2023; CITY COUNCIL; CHRON FILES - TERESA ACOSTA;
6389215 2026/01/12 Physical Folder 2023; CITY COUNCIL; MISC. CORRESPONDENCE;
6386139 2026/01/12 Physical Folder 2023; CITY COUNCIL; PROCLAMATIONS 2023;
6389205 2026/01/12 Physical Folder CHRON FILES - BLACKBURN; CITY COUNCIL - EXTERNAL;
2023;
6389206 2026/01/12 Physical Folder CHRON FILES - BLACKBURN; CITY COUNCIL - INTERNAL;
2023;
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CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #105599
Date Issued Thursday, January 29, 2026
Service Locations 5815 EL CAMINO REAL
Date Range of Service Jan-26-2026 thru Jan-26-2026
Work Ticket(s)1616978
Quantity/Item 100 -100 Boxes for Destruction (standard -
10x12x15)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
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