HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Manager; 2026-01-26This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 1/14/2026 Page | 1
DATE:1/14/2025
REQUESTING
DEPARTMENT(S): CITY MANAGER/RECORDS REQUESTER: KIRA LINBERG/MARIA EMERY
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
CITY MANAGER CHRON FILES 2023 CCO-000 2 YEARS SEE ATTACHED
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
RECORDS DESTRUCTION AUTHORIZATION FORM
01-14-2025
Corodata 1/26/2026
1/26/2026
1-14-26
City of
Carlsbad
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RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 1/14/2026
TOTAL RECORD COUNT: 12
COMMENTS: CITY MANAGER ANNUAL DESTRUCTION
ENTRY ID REVIEW DATE Template NAME
6387275 2026/01/14 Physical Folder CHRON FILES - APRIL 2023; CITY MANAGER;
Correspondence; City Manager
6387287 2026/01/14 Physical Folder CHRON FILES - AUGUST 2023; CITY MANAGER;
Correspondence; City Manager
6387297 2026/01/14 Physical Folder CHRON FILES - DECEMBER 2023; CITY MANAGER;
Correspondence; City Manager
6386169 2026/01/14 Physical Folder CHRON FILES - FEBRUARY 2023; CITY MANAGER;
Correspondence; City Manager
6386146 2026/01/14 Physical Folder CHRON FILES - JANUARY 2023; CITY MANAGER;
Correspondence; City Manager
6387286 2026/01/14 Physical Folder CHRON FILES - JULY 2023; CITY MANAGER;
Correspondence; City Manager
6387283 2026/01/14 Physical Folder CHRON FILES - JUNE 2023; CITY MANAGER;
Correspondence; City Manager
6386283 2026/01/14 Physical Folder CHRON FILES - MARCH 2023; CITY MANAGER;
Correspondence; City Manager
6387280 2026/01/14 Physical Folder CHRON FILES - MAY 2023; CITY MANAGER;
Correspondence; City Manager
6387294 2026/01/14 Physical Folder CHRON FILES - NOVEMBER 2023; CITY MANAGER;
Correspondence; City Manager
6387291 2026/01/14 Physical Folder CHRON FILES - OCTOBER 2023; CITY MANAGER;
Correspondence; City Manager
6387290 2026/01/14 Physical Folder CHRON FILES - SEPTEMBER 2023; CITY MANAGER;
Correspondence; City Manager
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CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #105599
Date Issued Thursday, January 29, 2026
Service Locations 5815 EL CAMINO REAL
Date Range of Service Jan-26-2026 thru Jan-26-2026
Work Ticket(s)1616978
Quantity/Item 100 -100 Boxes for Destruction (standard -
10x12x15)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
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