HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Purchasing; 2026-01-26This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 9/17/2025
P a g e | 1
DATE:
REQUESTING
DEPARTMENT(S):REQUESTER:
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
RECORDS DESTRUCTION AUTHORIZATION FORM
September 25, 2025
ASD - Finance - Purchasing Shea Sainz
09-29-2025 11/11/2025Zach
Korach
{"city of
Carlsbad
Digitally signed by
Zach Korach
Date: 2025.09.29
09,23'20-07'00'
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 9/17/2025
P a g e | 2
BOX NO. RECORDS DESCRIPTION DATED RRS NO.
RRS
PERIOD
TAB BARCODE
(if applicable)
1 RFB# 19-02
Ford Explorer XLT 2019 ASDF-265 +5
1 RFB# 20-01
School Audit Crossing Guard 2019 ASDF-265 +5
1
RFB# 20-02 (REBID)
Rejected Portable Restroom
Rental
2019 ASDF-265 +5
1 RFB# 20-03
One Ford Super Duty F-250 2019 ASDF-265 +5
1 RFB# 20-04 (7) Seven 2020 BMW
1250RT-P Motorcycles 2019 ASDF-265 +5
2 RFB# 15-06
Radio Maintenance Services 2015 ASDF-265 +5
2 RFB# 15-11 Security Alarm
Monitoring Services 2015 ASDF-265 +5
2 RFB# 16-01 (REBID 20-05)
Professional Painting Services 2015 ASDF-265 +5
2 RFB# 16-02
Professional Flooring Services 2015 ASDF-265 +5
2 RFB# 16-03
Professional Painting Services 2015 ASDF-265 +5
2 RFB# 16-04 Traffic Signal and
Operation services 2015 ASDF-265 +5
2 RFB# 16-05 Chevrolet 2015 ASDF-265 +5
2 RFB# 16-06 Ford 2015 ASDF-265 +5
2 RFB# 16-07 Honda 2015 ASDF-265 +5
2 RFB# 16-08 Outdoor Portable
Stage 2015 ASDF-265 +5
2 RFB# 16-09 TMS Purchase of
Equipment 2015 ASDF-265 +5
2 RFB# 16-13
Toyota Rav 4 (11) 2016 ASDF-265 +5
2 RFB# 16-10 Custodial
Maintenance Services 2016 ASDF-265 +5
2 RFB# 16-11 (No Bids)
Furniture Refurnishing 2016 ASDF-265 +5
2 RFB# 16-12
HVAC Maintenance 2016 ASDF-265 +5
2 RFB# 16-14 Seada Elect Systems
Maintenance 2016 ASDF-265 +5
2 RFB# 17-02 Domestic Cold-Water
Meters 2017 ASDF-265 +5
{'city of
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 9/17/2025
P a g e | 3
3 RFB# 17-01Tactical Armor &
Helmets 2017 ASDF-265 +5
3
RFB# 17-03Parks Maintenance
and Services/ Scope of Work
Categories D, E, F
2017 ASDF-265 +5
3
RFB# 18-01 Landscape
Maintenance for Server
Easements & Lifts
2018 ASDF-265 +5
3 RFB# 18-02 Advance traffic
management systems 2018 ASDF-265 +5
3 RFB# 18-03 Wildlife Protective
Garments 2017 ASDF-265 +5
3 RFB# 18-04 Parks Maintenance
scope of work Category C 2018 ASDF-265 +5
4 RFB# 14-06 Backup systems
equipment 2014 ASDF-265 +5
4 RFB# 14-07 Traffic Signal
Controllers 2014 ASDF-265 +5
4 RFB# 15-01 Reinforced Concrete
Pipeline 2014 ASDF-265 +5
4
RFB# 15-02 Sewer Lift Scada
Electrical Maintenance & Trouble
Shoot
2014 ASDF-265 +5
4 RFB# 15-03 Parks and
Maintenance Services 2014 ASDF-265 +5
4 RFB# 15-04 BMW R1200 RTP
MOTORCYCLES 2015 ASDF-265 +5
4 RFB# 15-05 Parks and
Maintenance Services 2015 ASDF-265 +5
4 RFB# 15-06 Crossing Guard
Services 2015 ASDF-265 +5
4 RFB# 16-07 Rectangular Rapid
Flashing Beacon RRFB 2015 ASDF-265 +5
4 RFB# 15-08 Generator
Maintenance services 2015 ASDF-265 +5
4 RFB# 15-10 Roof inspection and
maintenance 2015 ASDF-265 +5
5 RFB#13-01 Carpet Upholstery
Cleaning 2012 ASDF-265 +5
5 RFB#13-02 Electrical
Maintenance services 2012 ASDF-265 +5
5 RFB#13-03 Wildlife fire protective
garments.Unsuccessful 2013 CW-035 +5 2
5 RFB#13-04 Emergency Vehicle
Preemption 2013 ASDF-265 +5
5 RFB#13-05 Water Facilities
Landscape Maintenance Services
2013 ASDF-265 +5
Correction by PD
{'city of
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 9/17/2025
P a g e | 4
5 RFB#13-06 Electrical Repair
Maintenance Services. 2013 ASDF-265 +5
5 RFB#14-01 Street Sweeping 2013 ASDF-265 +5
5 RFB#14-01 Parks & Maintenance 2013 ASDF-265 +5
5 RFB#14-02 Parks & Maintenance
(REBID)2013 ASDF-265 +5
5 RFB#14-05 Village of Carlsbad
Site Furniture 2014 ASDF-265 +5
6 RFB# 11-06
Cubic Yard Dump Truck 2011 ASDF-265 +5
6 RFB# 11-07
School Adult Crossing 2011 ASDF-265 +5
6
RFB# 12-08
Domestic Services Cold Water
Meter
2012 ASDF-265 +5
6 RFB# 12-04 (REBID)
Street Light Maintenance Repair 2012 ASDF-265 +5
6
RFB# 12-08A
Domestic Service Cold Water
Meter
2012 ASDF-265 +5
6 RFB# 12-13
Custodial Maintenance Services 2012 ASDF-265 +5
6
RFB# 12-10
Uninterrupted Power Source
Maintenance
2012 ASDF-265 +5
6 RFB# 12-12
Tactical Armor and Helmets
2012 ASDF-265 +5
6
RFB# 12-08
Maintenance & Monitoring of
Open Space Reserves
2012 ASDF-265 +5
6 RFB# 12-06
Gutter & Sidewalk Pressure Wash
2012 ASDF-265 +5
7 RFB# 11-01 12009 BMW R1200
RT Motorcycles 2010 ASDF-265 +5
7 RFB# 11-02 Parking citation
processing & AD Justification 2011 ASDF-265 +5
7 RFB# 11-02 Generator
Maintenance services 2011 ASDF-265 +5
7 RFB# 11-03 Carlsbad City Library
Coffee Cart SVC
2011 ASDF-265 +5
7 RFB# 11-03 HVAC Maintenance
services 2010 ASDF-265 +5
7 RFB# 11-03 Hazardous waste
removal 2010 ASDF-265 +5
{'city of
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 9/17/2025
P a g e | 5
n the table
7 RFB# 11-09 Parks & Athletic field
Landscape Maintenance 2012 ASDF-265 +5
7 RFB#12-03 Uniform Towel & Mat
rental and cleaning 2012 ASDF-265 +5
7 RFB# 12-04 Street Light Repair
and Maintenance 2011 ASDF-265 +5
7 RFB# 12-07 Elevator
Maintenance 2011 ASDF-265 +5
8 RFP# 10-03 Inductive Streetlight 2009 ASDF-265 +5 PU0000989
8 RFP#10-02 Traffic Signal
Maintenance services
2009 ASDF-265 +5 PU0000990
8 RFB#11-03
Street Sweeping Services
2011 ASDF-265 +5
8
RFB#11-04
Traffic Signal Communications
Equipment
2011 ASDF-265 +5
8 RFB# 09-07
Cleaning Services
2009 ASDF-265 +5 PU0000984
8 RFB# 09-06
Tree Trimming Services
2009 ASDF-265 +5 PU0000983
8 RFB# 09-03
Radio Maintenance Services 2008 ASDF-265 +5 PU0000958
8 RFB# 10-01
Three Ford Trucks 2009 ASDF-265 +5 PU0000985
8
RFB# 11-03
Traffic Video Detection
Equipment
2011 ASDF-265 +5
8
RFB# 11-03
Annual copying & Document
services
2009 ASDF-265 +5 PU0000988
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY:_____ ________________________ DATE:______________
Corodata 1/26/2026
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{'city of
Carlsbad
0 □
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #105599
Date Issued Thursday, January 29, 2026
Service Locations 5815 EL CAMINO REAL
Date Range of Service Jan-26-2026 thru Jan-26-2026
Work Ticket(s)1616978
Quantity/Item 100 -100 Boxes for Destruction (standard -
10x12x15)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
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