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Home My WebLink About2026-02-03; City Council; 01; Additional Funding for the State Street Parking Lot Electric Vehicle Charging Stations ProjectCA Review TL Meeting Date: Feb. 3, 2026 To: Mayor and City Council From: Geoff Patnoe, City Manager Staff Contact: Si Phan, Associate Engineer si.phan@carlsbadca.gov, 442-339-5219 Subject: Additional Funding for the State Street Parking Lot Electric Vehicle Charging Stations Project District: 1 Recommended Action Adopt a resolution authorizing additional appropriation of funding in an amount not to exceed $147,000 for the State Street Parking Lot Electric Vehicle Charging Stations Project. Executive Summary This project will install an additional six electric vehicle charging stations serving 10 stalls in the city-owned parking lot at 3021 State St. The EV chargers have been procured as authorized by the City Council and are awaiting installation. The total estimated construction cost is $237,800, including construction, contingency and construction management and inspection services. Most of the initial project funding has been expended or encumbered, so additional funding in an amount not to exceed $147,000 is needed to complete the project. Staff request that the City Council authorize an additional appropriation of $147,000 from the Public Facilities Fees Fund to the State Street Parking Lot Electric Vehicle Charging Stations Project, Capital Improvement Program Project No. 4090. Explanation & Analysis The charging stations at the State Street parking lot have consistently had the highest public use of all the city-owned public charging stations. There is one charging station that serves two stalls used by the public at the parking lot. A location map is provided as Exhibit 2. The installation of six additional charging stations, including two Level 3 charging stations and four Level 2 charging stations, which can charge two vehicles at once,1 will provide chargers in 1 Level 2 charging is in common use for public charging and provides faster charging than Level 1 (residential overnight charging.). Level 2 chargers will fully charge an electric vehicle in about 5-6 hours. Level 3 chargers, also called DC fast chargers, significantly reduce charging times to under an hour, typically between 15 and 45 minutes. Feb. 3, 2026 Item #1 Page 1 of 6 Docusign Envelope ID: D94B23DF-AA43-4E61-8DBE-478B0E850C79 10 more spaces, allowing for more public use of electric vehicle charging services in the lot. Users pay fees for the service. The city approved and began the electric vehicle charging project in 2023, with SDG&E responsible for designing and installing the utility-owned electrical infrastructure under a special tariff, Rule 45. Since then, the city: •Approved an easement giving SDG&E access to the site. •Purchased and obtained the charging stations. •Accepted a $350,000 grant from the California Energy Commission to help fund the project. This state grant funding was included in the California Budget Act of 2023 at the request of Assemblymember Tasha Boerner. •Completed the design and obtained the necessary permits for the project. SDG&E unexpectedly terminated the Rule 45 agreement in August 2025 because the California Public Utilities Commission had capped funding for that program. As a result, the city had to shift to a different SDG&E tariff, Rule 16, to obtain the required electrical infrastructure. Under Rule 16, the city receives a cost allowance. SDG&E now expects the required upgrades to cost less than that allowance, so no additional SDG&E charges are anticipated. SDG&E has now completed its revised design and is ready to move into construction. However, once the city updated its construction cost estimate for the portion of the work it must build, staff determined that the remaining project costs are expected to exceed the funding currently budgeted for the project. The project’s estimated remaining costs along with current encumbrances are anticipated to exceed the project’s current appropriations, so staff are requesting that the City Council authorize an additional appropriation of $147,000 to cover all anticipated project costs through completion of the project. Carlsbad Municipal Code Section 3.28.080 authorizes award of construction contracts of less than $220,000 through informal bidding procedures. Under Municipal Code Section 3.28.080(H), the City Manager or designee shall award all such contracts. Since the estimate of $193,000 is less than $220,000, the City Manager or designee can award the contract and will select the lowest responsive and responsible bidder. Feb. 3, 2026 Item #1 Page 2 of 6 Docusign Envelope ID: D94B23DF-AA43-4E61-8DBE-478B0E850C79 Fiscal Analysis Staff are requesting an additional appropriation in the amount of $147,000 from the Public Facilities Fees Fund to Capital Improvement Program Project No. 4090, as shown in following table. Next Steps Upon City Council approval, the City Manager or designee will appropriate $147,000 from the Public Facilities Fees Fund to CIP Project No. 4090. Staff will continue to work with SDG&E to issue the utility service order under SDG&E Rule 16, and staff will proceed with informal bidding procedures for the portion of the project that the city is responsible for constructing. Upon receipt and evaluation of bids, the City Manager or designee will award a construction contract to the lowest responsive and responsible bidder. Completion of all remaining construction work is expected to be completed in approximately six months, around late summer 2026. Upon completion of the project, staff will submit the final project report that is required by the California Energy Commission grant agreement requesting the final $175,000 payment. Environmental Evaluation The proposed action for the installation of additional electric vehicle charging stations is categorically exempt from environmental review under the California Environmental Quality Act, or CEQA, Guidelines Section 15301 because it involves the maintenance, repair or minor alteration of existing facilities with negligible or no expansion of the existing or former use. No exceptions to the categorical exemption as set forth in CEQA Guidelines Section 15300.2 or Carlsbad Municipal Code Section 19.04.070(C) apply. Exhibits 1.City Council resolution 2.Location map State Street Parking Lot EV Charging Station Installation Project Capital Improvement Program Project No. 4090 Total appropriation to date $490,000 Total expenditures and encumbrances to date -$399,023 Total available funding $90,977 Construction contract (estimated) -$193,000 Construction contingency (estimated) -$19,300 Construction management and inspection services (estimated) -$25,500 Total estimated construction costs -$237,800 Remaining balance -$146,823 Additional appropriation needed (rounded) $147,000 Feb. 3, 2026 Item #1 Page 3 of 6 Docusign Envelope ID: D94B23DF-AA43-4E61-8DBE-478B0E850C79 Exhibit 1 RESOLUTION NO. 2026-031 . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING ADDITIONAL APPROPRIATION OF FUNDING IN AN AMOUNT NOT TO EXCEED $147,000 FOR THE STATE STREET PARKING LOT ELECTRIC VEHICLE CHARGING STATIONS PROJECT WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary, desirable and in the public interest to construct the State Street Parking Lot Electric Vehicle, or EV, Charging Stations Project, Capital Improvement Program, or CIP, Project No. 4090, or Project; and WHEREAS, staff have procured six new EV charging stations, which will serve 10 stalls, in the city-owned State Street Parking Lot located at 3021 State Street; and WHEREAS, the new EV charging stations have arrived and are ready for installation; and WHEREAS, staff are working with San Diego Gas & Electric, or SDG&E, to extend the utility- owned electrical distribution lines necessary to support the Project; and WHEREAS, the Project’s plans, specifications and contract documents have been permitted, and the Project is ready to move into the construction phase; and WHEREAS, the estimated total cost to complete the Project has increased and additional funding is needed prior to bidding the Project for construction; and WHEREAS, staff request an additional appropriation of $147,000 from the Public Facilities Fees Fund to CIP Project No. 4090; and WHEREAS, Carlsbad Municipal Code Section 3.28.080 authorizes award of construction contracts of less than $220,000 through informal bidding procedures, and the City Manager or designee shall award all informal contracts; and WHEREAS, since the engineer’s estimate of $193,000 is less than $220,000, staff anticipate that the City Manager or designee will award the contract to the lowest responsive and responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2. That the City Council has determined that the proposed action for the installation of additional EV charging stations is categorically exempt from environmental review under the California Environmental Quality Act, or CEQA, Guidelines Section 15301 because it involves the maintenance, repair or minor alteration of existing facilities with Feb. 3, 2026 Item #1 Page 4 of 6 Docusign Envelope ID: D94B23DF-AA43-4E61-8DBE-478B0E850C79 negligible or no expansion of the existing or former use. No exceptions to the categorical exemption as set forth in CEQA Guidelines Section 15300.2 or Carlsbad Municipal Code Section 19.04.070(C) apply. 3.That the City Manager or designee is authorized to appropriate $147,000 from the Public Facilities Fees Fund to Capital Improvement Program Project No. 4090. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 3rd day of February, 2026, by the following vote, to wit: AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin. NAYS: None. ABSTAIN: None. ABSENT: None. ______________________________________ KEITH BLACKBURN, Mayor ______________________________________ SHERRY FREISINGER, City Clerk (SEAL) Feb. 3, 2026 Item #1 Page 5 of 6 Docusign Envelope ID: D94B23DF-AA43-4E61-8DBE-478B0E850C79 Copyright nearmap 2015 PLOTTED BY: Andy Chang PLOT DATE: 11/4/2025 PATH: T:\Si_Phan\3021_StateSt_ParkingLot_EV_Charging_Stations\3021_StateSt_ParkingLot_EV_Charging_Stations.mxd PROJECT NAME EXHIBITPROJECTNUMBER40902STATE STREET PARKING LOTEV CHARGING STATIONS SITE LOCATION MAP CARLSBAD VISTA SAN MARCOS ENCINITAS OCEANSIDE SITE CARLS B A D V I L L A G E D R S T A T E S T OAK AV Exhibit 2 Feb. 3, 2026 Item #1 Page 6 of 6 Docusign Envelope ID: D94B23DF-AA43-4E61-8DBE-478B0E850C79