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Home My WebLink About2015-03-16; Parks & Recreation Commission; 05; PROPOSED PLANS/DRAFT PROJECTS FOR THE CALAVERA HILLS COMMUNITY PARK PICKLEBALL COURTS AND ENTRYWAYz 0 i= (.) ~ z 0 -u, u, -:i: :i: 0 (.) PARKS & RECREATION COMMISSION -AGENDA BILL AB# 0315-5 MTG. DATE: 3/16/15 STAFF: LANCASTER PROPOSED PLANS/DRAFT PROJECTS FOR THE CALAVERA HILLS COMMUNITY PARK PICKLEBALL COURTS AND ENTRYWAY RECOMMENDED ACTION: INFO [fil ACTION Receive a presentation from Kyle Lancaster, Parks Superintendent, accept the proposed plans/draft projects for the Calavera Hills Community Park pickleball courts and entryway, and refer them to the City Council for further action. ITEM EXPLANATION: On December 17, 2013, the City Council accepted the parks & recreation department's Needs Assessment and Comprehensive Action Plan. The following two projects were Included within that document's list of "Short Term Action Items (0-3 years)": Modify two existing tennis courts in well served areas to accommodate outdoor pickleball courts Design and develop the entryway to Calavera Hills Community Park Calavera Hills Community Park Pickleball Courts On December 9, 2014, staff recommended the City Council approve the conversion of two existing tennis courts at Laguna Riviera Community Park for dedicated pickleball use. Upon receiving a significant amount of public comment regarding the proposed conversion from tennis players, the City Council directed staff to identify an alternative location for the construction of new pickleball courts, instead of converting existing tennis courts at any of the city's parks. After reviewing several of the city's parks, staff identified a feasible location for the addition of pickleball courts at Calavera Hills Community Park. Specifically, the location is an underutilized area north of the existing lighted tennis courts and community center, and south of the existing multi-use sports field. Staff worked in conjunction with a consulting landscape architecture firm to create a proposed concept plan of the area, which includes: six lighted regulation-size pickleball courts, walkways, spectator seating, and perimeter landscaping [Exhibit 1]. The proposed plan for these courts is superior to the previously considered conversion of the Laguna Riviera Community Park tennis courts. However, the cost for the proposed plan is substantially higher than the conversion, due to the expenses associated with the preparation of design and construction documents, technical assistance during the bidding and construction phases of the project, the actual construction of the new pickleball courts, and operations of the improvements thereafter. The estimates for adding these six pickleball courts to Calavera Hills Community Park are $433,600 in one-time costs, and $7,900 in annual operations costs. The proposed plan/draft project for these courts is in alignment with the community value of "Access to recreation and active, healthy lifestyles." It is also in alignment with the department's vision "To strengthen community connectivity through world class offerings and exceptional customer service." Lastly, it is fulfilling needs identified in the department's recent needs assessment and action plan. Staff recommends the parks & recreation commission accept the Calavera Hills Community Park pickleball courts concept plan, and refer the item to the City Council for further action. Calavera Hills Community Park Entryway When Calavera Hills Community Park was constructed, the future Fire Station #3 was sited adjacently, on the lot at the southwest corner of Carlsbad Village and Glasgow drives. That lot remained vacant throughout the subsequent years, and Fire Station #3 was recently re-sited to the lot on the southwest corner of Trailblazer and Wind Trail ways, adjacently to the future Robertson Ranch Community Park .. With Fire Station #3 re-sited, the lot on the southwest corner of Carlsbad Village and Glasgow drives became available for the creation of an entryway to Calavera Hills Community Park. Staff worked in conjunction with a consulting landscape architecture firm to create a proposed concept plan of the entryway, which includes: a looped walkway with exercise stations, a covered picnic area, enhanced seating, monuments signs, decorative lighting, passive turf, and perimeter landscaping. [Exhibit 2]. The proposed plan for this lot is superior to the current vacant condition and will create a decorative, inviting improvement to the park. However, the cost for the proposed plan is substantially higher than retaining the lot in a vacant condition, due to the expenses associated with the preparation of design and construction documents, technical assistance during the bidding and construction phases of the project, actual construction of the new entryway, and operations of the improvements thereafter. The estimates for adding this entryway to Calavera Hills Community Park are $517,500 in one-time costs, and $9,000 in annual operations costs. The proposed plan/draft project for the entryway is in alignment with the community value of "Access to recreation and active, healthy lifestyles." It is also in alignment with the department's vision "To strengthen community connectivity through world class offerings and exceptional customer service." Lastly, it is fulfilling needs identified in the department's recent needs assessment and action plan. Staff recommends the parks & recreation commission approve the Calavera Hills Community Park pickleball courts concept plan, and refer the item to the City Council for further action. EXHIBITS: 1. Calavera Hills Community Park -Entryway Concept Plan 2. Calavera Hills Community Park -Pickleball Courts Concept Plan z AB#: 0315-4 MTG. DATE: 3/16/15 STAFF: CALARCO AND LANCASTER RECOMMENDED ACTION: PARKS & RECREATION COMMISSION -AGENDA BILL RECEIVE A REPORT ON THE COMMISSION FOR ACCREDITATION OF PARKS & RECREATION AGENCIES CERTIFICATION PROCESS, AND RECOMMEND CITY COUNCIL ACCEPTANCE OF MODIFICATIONS TO THE PARKS & RECREATION DEPARTMENT NEEDS ASSESSMENT AND COMPREHENSIVE ACTION PLAN D1NFO lli)ACTION Receive report on the Commission for Accreditation of Parks & Recreation Agencies certification process, and recommend City Council acceptance of modifications to the Parks & Recreation Department needs assessment and comprehensive action plan. ITEM EXPLANATION: Consistent with the City Council's vision of a world class city, the Parks & Recreation Department is seeking national accreditation through the National Recreation & Park Association (NRPA) and Commission for Accreditation of Park & Recreation Agencies (CAPRA). Community and organizational benefits of attaining accreditation include demonstrated excellence in providing government services, internal and external validation of approved industry best practices, enhanced teamwork and documentation of policies and procedures, innovation and extensive self- evaluation. CAPRA accreditation is based on 151 national standards. To achieve accreditation, the department must engage in a rigorous year long process, concluding with an extensive peer review evaluation. Of the 151 standards, 37 are fundamental and all must be met. At least 85% of the remaining 114 non-fundamental standards (97 total) must be completed. There are only three agencies in the entire state that have achieved this level of distinction since the CAPRA standards were first instituted in 1993. Two fundamental standards, park & recreation system master plan and strategic plan, require the department to make minor modifications to the 2013 needs assessment and comprehensive action plan. While the department already has all of the elements of these two fundamental standards in place -a needs assessment, strategic action plan, and master plan -all of these different elements needed to be assembled into one freestanding master document to comply with the CAPRA requirement. ~ To satisfy CAPRA mandates, staff added existing elements to the action plan, including estimated capital (.) cost outlay, lead division responsible, the city's adopted organizational values, performance metrics <( (defined annually as part of the department's priorities process), and tied in key goals from the original ~ report to create a strategic action plan. -(f) (f) -~ ~3 Page 2 Lastly, minor organizational modifications were made to the needs assessment and its name changed to Parks & Recreation Department Master Plan to fulfill CAPRA requirements (Exhibit 1). The department continues to make significant progress on the comprehensive action plan since it was adopted by the City Council in Dec. 2013. Staff will provide a presentation on the status of master plan updates for Aviara, Pine Avenue, and Poinsettia Community Parks, and other short and midterm action items completed to date. Once accreditation is achieved, staff will provide annual reports to CAPRA and the City Council, followed by participating in a full reaccreditation exercise once every five years thereafter. EXHIBITS: 1. Parks & Recreation Department Master Plan (March 2015).