HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Finance; 2026-03-01This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/8/2026
P a g e | 1
DATE:JAN. 2, 2026
REQUESTING DEPARTMENT(S): ASD – FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
TAB BARCODE
(if applicable)
17724842 Accounts Payable – Levys
received and completed
01/01/2004-
12/31/2014 ASDF-005 7 years N/A
17724843 Accounts Payable – reversed
checks (AP)
01/01/2017 –
06/05/2018 ASDF-005 7 years N/A
17724997 Accounts Payable – Travel
Log Sheets, Adv. Logs
01/01/2000 –
10/24/2013 ASDF-005 7 years N/A
18208632 Accounts Payable – 1099’s
Tax Years 2016, 2017, 2018 2016-2018 ASDF-005 7 years N/A
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
RECORDS DESTRUCTION AUTHORIZATION FORM
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
2/10/2026 2/12/2026 2/12/2026
City of
Carlsbad
□ □
Corodata 3/1/2026
-- --
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
17724842 5/14/2019 At Corodata A/P Levys received and completed 01/01/2004-12/31/2014 12/31/2025 ASDF-005
17724843 5/14/2019 At Corodata A/P Reversed Checks (AP Bank) 01/01/17-07/24/18;07/01/17-12/31/17; 01/01/17-06/05/18 12/31/2025 ASDF-005
17724997 8/13/2020 At Corodata A/P Travel Log Sheets - Adv Logs 01/01/00-10/24/13 12/31/2025 ASDF-005
18208632 9/9/2021 At Corodata A/P 1099's Tax Years 2016, 2017, 2018 2016-2018 12/30/2025 ASDF-005
4 boxes
1/7/2026
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
I I I I I I I I
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/8/2026
P a g e | 1
DATE:JAN. 2, 2026
REQUESTING DEPARTMENT(S): ASD – FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
TAB BARCODE
(if applicable)
See Attached A/P - Check Runs 01/03/2018 –
12/06/2018 ASDF-005 7 years N/A
(50 boxes)
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
RECORDS DESTRUCTION AUTHORIZATION FORM
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
2/10/2026 2/12/2026 2/12/2026
City of
Carlsbad
□ □
Corodata 3/1/2026
-- --
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
17724882 12/27/2019 At Corodata A/P - Check Runs AP00304554-00304752 EP 3410-3471 CH 3118-3216 EH 113-132 01/03/2018-01/04/2018 12/31/2025 ASDF-005
17724883 12/27/2019 At Corodata A/P - Check Runs AP00304753-00304992 EP 3472-3526 CH 3217-3221 01/11/2018 12/31/2025 ASDF-005
17724884 12/27/2019 At Corodata A/P - Check Runs AP00304993-00305170 EP 3527-3583 CH 3222-3224 01/18/2018 12/31/2025 ASDF-005
17724885 12/27/2019 At Corodata A/P - Check Runs AP00305171-00305371 EP 3584-3624 CH 3225-3229 01/25/2018 12/31/2025 ASDF-005
17724886 12/27/2019 At Corodata A/P - Check Runs AP00305372-00305536 EP 3625-3678 CH 3230-3324 EH 133-153 02/01/2018 12/31/2025 ASDF-005
17724887 12/27/2019 At Corodata A/P - Check Runs AP00305537-00305723 EP 3679-3726 CH 3325-3332 EH 154 02/08/2018 12/31/2025 ASDF-005
17724888 12/27/2019 At Corodata A/P - Check Runs AP00305724-00305926 EP3727-3782 02/15/2018 12/31/2025 ASDF-005
17724889 12/27/2019 At Corodata A/P - Check Runs AP00305927-00306067 EP 3783-3822 CH 3333-3339 02/22/2018 12/31/2025 ASDF-005
17724890 12/27/2019 At Corodata A/P - Check Runs AP00306068-00306254 EP 3823-3873 CH 3340-3430 EH 155-175 03/01/2018 12/31/2025 ASDF-005
17724924 2/11/2020 At Corodata A/P - Check Runs AP00306255-00306475 EP3874-3924 CH3431-3436 03/08/2018 12/31/2025 ASDF-005
17724925 2/11/2020 At Corodata A/P - Check Runs AP00306476-00306663 EP3925-3987 CH3437-3439 EH176 03/15/2018 12/31/2025 ASDF-005
17724926 2/11/2020 At Corodata A/P - Check Runs AP00306664-00306844 EP3988-4032 CH3440-3441 EH177 03/22/2018 12/31/2025 ASDF-005
17724927 2/11/2020 At Corodata A/P - Check Runs AP00306845-00306992 EP4033-4072 CH3442-3531 EH178-199 03/29/2018-04/02/2018 12/31/2025 ASDF-005
17724928 2/11/2020 At Corodata A/P - Check Runs AP00306993-00307221 EP4073-4135 CH3532-3537 04/05/2018 12/31/2025 ASDF-005
17724929 2/11/2020 At Corodata A/P - Check Runs AP00307222-00307425 EP4136-4184 CH3538 04/12/2018 12/31/2025 ASDF-005
17724930 2/11/2020 At Corodata A/P - Check Runs AP00307426-00307622 EP4185-4240 CH3539-3542 EH200 04/19/2018 12/31/2025 ASDF-005
17724931 4/20/2020 At Corodata A/P - Check Runs AP00307623-00307824 EP4241-4303 CH3543-3633 EH201-222 04/26/2018-05/01/2018 12/31/2025 ASDF-005
17724932 4/20/2020 At Corodata A/P - Check Runs AP00307825-00307988 EP4304-4346 CH3634-3640 EH223-224 05/03/2018 12/31/2025 ASDF-005
17724933 4/20/2020 At Corodata A/P - Check Runs AP00307989-00308177 EP4347-4405 CH3641-3645 05/10/2018 12/31/2025 ASDF-005
17724934 4/20/2020 At Corodata A/P - Check Runs AP00308178-00308375 EP4406-4462 CH3646-3653 05/17/2018 12/31/2025 ASDF-005
17724935 4/20/2020 At Corodata A/P - Check Runs AP00308376-00308517 EP4463-4518 CH3654 05/24/2018 12/31/2025 ASDF-005
17724936 4/20/2020 At Corodata A/P - Check Runs AP00308518-00308693 EP4519-4574 CH3655-3742 EH225-250 05/31/2018-06/01/2018 12/31/2025 ASDF-005
17724937 4/20/2020 At Corodata A/P - Check Runs AP00308694-00308859 EP4575-4624 CH3743-3747 EH251 06/07/2018 12/31/2025 ASDF-005
17724950 8/13/2020 At Corodata A/P - Check Runs AP00308860-00309069 EP4625-4683 CH3748-3762 EH252 06/14/2018 12/31/2025 ASDF-005
17724951 8/13/2020 At Corodata A/P - Check Runs AP00309070-00309200 EP4684-4728 CH3763-3765 EH253 06/21/2018 12/31/2025 ASDF-005
17724952 8/13/2020 At Corodata A/P - Check Runs AP00309201-00309405 EP4729-4799 CH3766-3768 06/28/2018 12/31/2025 ASDF-005
17724953 8/13/2020 At Corodata A/P - Check Runs AP00309406-00309594 EP4800-4864 CH3769-3853 EH254-281 06/02/2018-07/05/2018 12/31/2025 ASDF-005
17724954 8/13/2020 At Corodata A/P - Check Runs AP00309595-00309791 EP4865-4922 CH3854-3860 EH282 07/12/2018-07/13/2018 12/31/2025 ASDF-005
17724955 8/13/2020 At Corodata A/P - Check Runs AP00309792-00310007 EP4923-5010 CH3861-3865 EH283-284 07/19/2018 12/31/2025 ASDF-005
17724956 8/13/2020 At Corodata A/P - Check Runs AP00310008-00310225 EP5011-5071 CH3866 07/25/2018 12/31/2025 ASDF-005
17724957 8/13/2020 At Corodata A/P - Check Runs AP00310226-00310395 EP5072-5138 CH3867-3954 EH285-313 08/01/2018-08/02/2018 12/31/2025 ASDF-005
17724958 8/13/2020 At Corodata A/P - Check Runs AP00310396-00310564 EP5139-5199 CH3955-3960 08/09/2018 12/31/2025 ASDF-005
17724959 8/13/2020 At Corodata A/P - Check Runs AP00310565-00310774 EP5200-5259 CH3961 EH314 08/16/2018 12/31/2025 ASDF-005
17724960 8/13/2020 At Corodata A/P - Check Runs AP00310775-00310949 EP5260-5315 CH3962-3965 08/23/2018 12/31/2025 ASDF-005
17724961 8/13/2020 At Corodata A/P - Check Runs AP00310950-00311125 EP5316-5374 CH3966-3970 08/30/2018 12/31/2025 ASDF-005
17724962 8/13/2020 At Corodata A/P - Check Runs AP00311126-00311231 EP5375-5409 CH3971-4051 EH315-344 09/04/2018-09/06/2018 12/31/2025 ASDF-005
17724963 8/13/2020 At Corodata A/P - Check Runs AP00311232-00311460 EP5410-5483 CH4052-4054 EH345-346 09/13/2018 12/31/2025 ASDF-005
17724964 8/13/2020 At Corodata A/P - Check Runs AP00311461-00311626 EP5484-5531 CH4055-4058 09/20/2018-09/27/2018 12/31/2025 ASDF-005
17724965 8/13/2020 At Corodata A/P - Check Runs AP00311627-00311836 EP5532-5602 CH4059-4063 EH347-348 09/27/2018 12/31/2025 ASDF-005
17724966 8/13/2020 At Corodata A/P - Check Runs AP00311837-00311980 EP5603-5640 CH4064-4150 EH349-379 10/02/2018-10/04/2018 12/31/2025 ASDF-005
17724967 8/13/2020 At Corodata A/P - Check Runs AP00311981-00312170 EP5641-5704 CH4151 10/11/2018 12/31/2025 ASDF-005
17724968 8/13/2020 At Corodata A/P - Check Runs AP00312171-00312373 EP5705-5764 10/18/2018 12/31/2025 ASDF-005
17724969 8/13/2020 At Corodata A/P - Check Runs AP00312374-00312537 EP5765-5849 10/25/2018 12/31/2025 ASDF-005
17724970 8/13/2020 At Corodata A/P - Check Runs AP00312538-00312719 EP5850-5909 CH4152-4229 EH380-408 11/01/2018 12/31/2025 ASDF-005
17724971 8/13/2020 At Corodata A/P - Check Runs AP00312720-00312891 EP5910-5985 11/08/2018 12/31/2025 ASDF-005
17724972 8/13/2020 At Corodata A/P - Check Runs AP00312892-00313086 EP5986-6044 CH4230-4236 EH409 11/15/2018-11/21/2018 12/31/2025 ASDF-005
17724973 8/13/2020 At Corodata A/P - Check Runs AP00313087-00313344 EP6045-6105 CH4237-4241 EH410-414 11/29/2018 12/31/2025 ASDF-005
17724974 8/13/2020 At Corodata A/P - Check Runs AP00313345-00313542 EP6106-6179 CH4242-4317 EH415-431 12/03/2018-12/06/2018 12/31/2025 ASDF-005
17724999 3/1/2021 At Corodata A/P - Check Runs AP00313698-00314005 EP6236-6331 EH448-449 12/30/2018 12/31/2025 ASDF-005
17724998 3/1/2021 At Corodata A/P - Check Runs AP00313543-00313697 EP6180-6235 CH4318-4323 12/13/2018 12/31/2025 ASDF-005
50 boxes
1/7/2026
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/8/2026
P a g e | 1
DATE:JAN. 2, 2026
REQUESTING DEPARTMENT(S): ASD – FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
TAB BARCODE
(if applicable)
See attached A/P – Credit Card
Statements
07/24/2017
–12/24/2018 ASDF-005 7 years N/A
(16 boxes)
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
RECORDS DESTRUCTION AUTHORIZATION FORM
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
2/10/2026 2/12/2026 2/12/2026
City of
Carlsbad
□ □
Corodata 3/1/2026
-- --
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
17724838 5/14/2019 At Corodata A/P - CC Statements July Adjusting Batch 07/24/2017 12/31/2025 ASDF-005
17724839 5/14/2019 At Corodata A/P - CC Statements August Adjusting Batch 08/22/2017 12/31/2025 ASDF-005
17724840 5/14/2019 At Corodata A/P - CC Statements September Adjusting Batch 09/22/2017 12/31/2025 ASDF-005
17724841 5/14/2019 At Corodata A/P - CC Statements October Adjusting Batch 10/23/2017 12/31/2025 ASDF-005
17724940 4/20/2020 At Corodata A/P - CC Statements JAN ADJ 2018 01/01/2018-01/31/2018 12/31/2025 ASDF-005
17724941 4/20/2020 At Corodata A/P - CC Statements FEB ADJ 2018 02/01/2018-02/28/2018 12/31/2025 ASDF-005
17724942 4/20/2020 At Corodata A/P - CC Statements MAR ADJ 2018 03/01/2018-03/31/2018 12/31/2025 ASDF-005
17724943 4/20/2020 At Corodata A/P - CC Statements APR ADJ 2018 04/01/2018-04/30/2018 12/31/2025 ASDF-005
17724944 4/20/2020 At Corodata A/P - CC Statements MAY ADJ 2018 05/01/2018-05/31/2018 12/31/2025 ASDF-005
17724945 4/20/2020 At Corodata A/P - CC Statements JUN ADJ 2018 06/01/2018-06/30/2018 12/31/2025 ASDF-005
17724946 4/20/2020 At Corodata A/P - CC Statements JUL ADJ 2018 07/01/2018-07/31/2018 12/31/2025 ASDF-005
17724947 4/20/2020 At Corodata A/P - CC Statements AUG ADJ 2018 08/01/2018-08/31/2018 12/31/2025 ASDF-005
17724948 4/20/2020 At Corodata A/P - CC Statements SEP ADJ 2018 09/01/2018-09/30/2018 12/31/2025 ASDF-005
17724949 4/20/2020 At Corodata A/P - CC Statements OCT ADJ 2018 10/01/2018-10/31/2018 12/31/2025 ASDF-005
17724987 8/13/2020 At Corodata A/P - CC Statements NOV 2018 ADJ 11/23/2018 12/31/2025 ASDF-005
17724988 8/13/2020 At Corodata A/P - CC Statements DEC 2018 ADJ 12/24/2018 12/31/2025 ASDF-005
16 boxes
1/7/2026
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/8/2026
P a g e | 1
DATE:JAN. 2, 2026
REQUESTING DEPARTMENT(S): ASD – FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
TAB BARCODE
(if applicable)
See Attached Cash Receipts 07/01/2017 –
06/30/2018 ASDF-180 5 years N/A
(24 boxes)
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
RECORDS DESTRUCTION AUTHORIZATION FORM
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
2/10/2026 2/12/2026 2/12/2026
City of
Carlsbad
□ □
Corodata 3/1/2026
-- --
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
17324481 3/19/2019 At Corodata Cash Receipts Cash receipts 07/01/2017-07/14/2017 12/31/2025 ASDF-180
17324482 3/19/2019 At Corodata Cash Receipts Cash receipts 07/17/2017-07/30/2017 12/31/2025 ASDF-180
17324483 3/19/2019 At Corodata Cash Receipts Cash receipts 07/31/2017-08/13/2017 12/31/2025 ASDF-180
17324484 3/19/2019 At Corodata Cash Receipts Cash receipts 08/14/2017-08/29/2017 12/31/2025 ASDF-180
17324485 3/19/2019 At Corodata Cash Receipts Cash receipts 08/30/2017-09/14/2017 12/31/2025 ASDF-180
17324486 3/19/2019 At Corodata Cash Receipts Cash receipts 09/15/2017-09/30/2017 12/31/2025 ASDF-180
17324487 3/19/2019 At Corodata Cash Receipts Cash receipts 10/01/2017-10/14/2017 12/31/2025 ASDF-180
17324488 3/19/2019 At Corodata Cash Receipts Cash receipts 10/15/2017-10/30/2017 12/31/2025 ASDF-180
17324489 3/19/2019 At Corodata Cash Receipts Cash receipts 10/31/2017-11/14/2017 12/31/2025 ASDF-180
17324490 3/19/2019 At Corodata Cash Receipts Cash receipts 11/15/2017-11/28/2017 12/31/2025 ASDF-180
17324491 3/19/2019 At Corodata Cash Receipts Cash receipts 11/29/2017-12/12/2017 12/31/2025 ASDF-180
17324492 3/19/2019 At Corodata Cash Receipts Cash receipts 12/13/2017-12/27/2017 12/31/2025 ASDF-180
17324493 3/19/2019 At Corodata Cash Receipts Cash receipts 12/28/2017-01/10/2018 12/31/2025 ASDF-180
17324494 3/19/2019 At Corodata Cash Receipts Cash receipts 01/11/2018-01/28/2018 12/31/2025 ASDF-180
17324495 3/19/2019 At Corodata Cash Receipts Cash receipts 01/29/2018-02/11/2018 12/31/2025 ASDF-180
17324496 3/19/2019 At Corodata Cash Receipts Cash receipts 02/12/2018-02/26/2018 12/31/2025 ASDF-180
17724820 3/19/2019 At Corodata Cash Receipts Cash receipts 02/27/2018-03/13/2018 12/31/2025 ASDF-180
17724821 3/19/2019 At Corodata Cash Receipts Cash receipts 03/14/2018-03/27/2018 12/31/2025 ASDF-180
17724822 3/19/2019 At Corodata Cash Receipts Cash receipts 03/28/2018-04/10/2018 12/31/2025 ASDF-180
17724823 3/19/2019 At Corodata Cash Receipts Cash receipts 04/11/2018-04/25/2018 12/31/2025 ASDF-180
17724824 3/19/2019 At Corodata Cash Receipts Cash receipts 04/26/2018-05/10/2018 12/31/2025 ASDF-180
17724825 3/19/2019 At Corodata Cash Receipts Cash receipts 05/11/2018-05/31/2018 12/31/2025 ASDF-180
17724826 3/19/2019 At Corodata Cash Receipts Cash receipts 06/01/2018-06/18/2018 12/31/2025 ASDF-180
17724827 3/19/2019 At Corodata Cash Receipts Cash receipts 06/19/2018-06/30/2018 12/31/2025 ASDF-180
24 boxes
Destroy all of the listed cash receipts above..Julie Lopez
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
l
1
1
1
1
J
L
-
L
-
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
I
I
I
I
I
I
I
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/8/2026
P a g e | 1
DATE:JAN. 2, 2026
REQUESTING DEPARTMENT(S): ASD – FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
TAB BARCODE
(if applicable)
17724864 Journal Entries 06/30/2017 –
10/04/2017 ASDF-120 7 years N/A
17724865 Journal Entries 10/04/2017 –
01/04/2018 ASDF-120 7 years N/A
17724866 Journal Entries 01/04/2018 –
08/30/2018 ASDF-120 7 years N/A
17724867 Journal Entries 03/30/2018 –
06/25/2018 ASDF-120 7 years N/A
17724868 Journal Entries 06/25/2018 –
08/03/2018 ASDF-120 7 years N/A
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
RECORDS DESTRUCTION AUTHORIZATION FORM
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
2/10/2026 2/12/2026 2/12/2026
City of
Carlsbad
□ □
Corodata 3/1/2026
-- --
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
17724864 9/4/2019 At Corodata Journal Entries Journal Entries FY 17-18 06/30/2017-10/04/2017 12/31/2025 ASDF-120
17724865 9/4/2019 At Corodata Journal Entries Journal Entries FY 17-18 10/04/2017-01/04/2018 12/31/2025 ASDF-120
17724866 9/4/2019 At Corodata Journal Entries Journal Entries FY 17-18 01/04/2018-03/30/2018 12/31/2025 ASDF-120
17724867 9/4/2019 At Corodata Journal Entries Journal Entries FY 17-18 03/30/2018-06/25/2018 12/31/2025 ASDF-120
17724868 9/4/2019 At Corodata Journal Entries Journal Entries FY 17-18 06/25/2018-08/03/2018 12/31/2025 ASDF-120
5 boxes
By Jason Rosado at 2:01 pm, Jan 06, 2026
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
[APPROVED ]
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/27/2026
P a g e | 1
DATE:JAN. 2, 2026
REQUESTING DEPARTMENT(S): ASD – FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
TAB BARCODE
(if applicable)
17724815 CIP Accounting Work Papers
–RSF Rd. Phase 1 CIP3190 2009-2018 CW125 Close +
5 years N/A
17724816 Developer Deposit
Accounting Files
FY09-10 –
FY17-18 CW105
When
no
longer
needed
N/A
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
RECORDS DESTRUCTION AUTHORIZATION FORM
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
2/10/2026 2/12/2026 2/12/2026
City of
Carlsbad
□ □
Corodata 3/1/2026
-- --
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
17724815 3/19/2019 At Corodata OTHER CIP Accounting Work Papers-RSF Rd. Ph1-CIP3190 2009-2018 12/31/2025
17724816 3/19/2019 At Corodata OTHER Developer Deposit Accounting Files FY09-10 thru FY17-18 07/01/2009-06/30/2018 12/31/2025
2 boxes
These are approved for destruction
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
I I I I I I I I I
Ku~~
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2/10/2026
P a g e | 1
DATE:JAN. 2, 2026
REQUESTING DEPARTMENT(S): ASD – FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
TAB BARCODE
(if applicable)
17724985 Payroll 02/01/2018 –
03/29/2018 ASDF-245 7 years N/A
17724986 Payroll 04/12/2018 –
06/21/2018
ASDF-245 7 years N/A
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
RECORDS DESTRUCTION AUTHORIZATION FORM
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
2/10/2026 2/12/2026 2/12/2026
City of
Carlsbad
□ □
Corodata 3/1/2026
-- --
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17724985 8/13/2020 At Corodata Payroll BiWeekly Payroll 02/01/2018-03/29/2018 12/31/2025 ASDF-245
17724986 8/13/2020 At Corodata Payroll Biweekly Payroll 04/12/2018-06/21/2018 12/31/2025 ASDF-245
18408232 Finance Library Payroll BiWeekly Payroll 07/05/2018 -09/13/2018 12/31/2025 ASDF-245
18408233 Finance Library Payroll BiWeekly Payroll 09/27/2018 -12/20/2018 12/31/2025 ASDF-245
**Highlighted boxes were not destroyed with this group
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/8/2026
P a g e | 1
DATE:JAN. 2, 2026
REQUESTING DEPARTMENT(S): ASD – FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
TAB BARCODE
(if applicable)
18068300 TOT – 180 Walnut-La Costa
(FY 19-20)
07/01/2019 -
06/30/2020 ASDF-150 5 years N/A
18208609 TOT – Langen-West Inn (FY
19-20)
07/01/2019 -
06/30/2020 ASDF-150 5 years N/A
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
RECORDS DESTRUCTION AUTHORIZATION FORM
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
2/10/2026 2/12/2026 2/12/2026
City of
Carlsbad
□ □
Corodata 3/1/2026
-- --
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
18068300 9/9/2021 At Corodata TOT TOT FY 19/20 180 Walnut - La Costa 07/01/2019-06/30/2020 12/31/2025 ASDF-150
18208609 9/9/2021 At Corodata TOT TOT FY 19/20 Langen - West Inn 07/01/2019-06/30/2020 12/31/2025 ASDF-150
2 boxes
By Jason Rosado at 2:02 pm, Jan 06, 2026
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
[APPROVED ]
.._, ----
**
H
i
g
h
l
i
g
h
t
e
d
b
o
x
e
s
w
e
r
e
n
o
t
d
e
s
t
r
o
y
e
d
w
i
t
h
t
h
i
s
g
r
o
u
p
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/8/2026
P a g e | 1
DATE:JAN. 2, 2026
REQUESTING DEPARTMENT(S): ASD – FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
TAB BARCODE
(if applicable)
See Attached Utility Billing 01/01/2018 –
12/28/2018 ASDF-120 7 years N/A
(19 boxes)
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
RECORDS DESTRUCTION AUTHORIZATION FORM
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
2/10/2026 2/12/2026 2/12/2026
City of
Carlsbad
□ □
Corodata 3/1/2026
-- --
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
17324462 12/13/2018 At Corodata Utility Billing Payment Processing 01/01/2018-01/18/2018 12/31/2025 ASDF-120
17324463 12/13/2018 At Corodata Utility Billing Payment Processing 01/18/2018-02/13/2018 12/31/2025 ASDF-120
17324464 12/13/2018 At Corodata Utility Billing Payment Processing 02/13/2018-03/07/2018 12/31/2025 ASDF-120
17324465 12/13/2018 At Corodata Utility Billing Payment Processing 03/07/2018-04/02/2018 12/31/2025 ASDF-120
17324466 12/13/2018 At Corodata Utility Billing Payment Processing 04/02/2018-04/20/2018 12/31/2025 ASDF-120
17324467 12/13/2018 At Corodata Utility Billing Payment Processing 04/20/2018-05/14/2018 12/31/2025 ASDF-120
17324468 12/13/2018 At Corodata Utility Billing Payment Processing 05/14/2018-06/05/2018 12/31/2025 ASDF-120
17324469 12/13/2018 At Corodata Utility Billing Payment Processing 06/05/2018-06/29/2018 12/31/2025 ASDF-120
17324470 12/13/2018 At Corodata Utility Billing Payment Processing 06/29/2018-07/20/2018 12/31/2025 ASDF-120
17324471 12/13/2018 At Corodata Utility Billing Payment Processing 07/20/2018-08/13/2018 12/31/2025 ASDF-120
17724803 3/19/2019 At Corodata Utility Billing Utility Billing Journals-Payments 08/13/2018-09/04/2018 12/31/2025 ASDF-120
17724804 3/19/2019 At Corodata Utility Billing Utility Billing Journals-Payments 09/04/2018-09/21/2018 12/31/2025 ASDF-120
17724805 3/19/2019 At Corodata Utility Billing Utility Billing Journals-Payments 09/21/2018-10/16/2018 12/31/2025 ASDF-120
17724806 3/19/2019 At Corodata Utility Billing Utility Billing Journals-Payments 10/16/2018-11/07/2018 12/31/2025 ASDF-120
17724807 3/19/2019 At Corodata Utility Billing Utility Billing Journals-Payments 11/07/2018-12/03/2018 12/31/2025 ASDF-120
17724808 3/19/2019 At Corodata Utility Billing Utility Billing Journals-Payments 12/03/2018-12/28/2018 12/31/2025 ASDF-120
17724810 3/19/2019 At Corodata Utility Billing UB Journals - BJ, Refund, Auto Clearing, LP, CR, AJ, EC 10/01/2017-12/31/2017 12/31/2025 ASDF-120
17724811 3/19/2019 At Corodata Utility Billing UB Journals - BJ, Refund, Auto Clearing, LP, CR, AJ, EC 01/01/2018-03/31/2018 12/31/2025 ASDF-120
17724813 3/19/2019 At Corodata Utility Billing UB Journals - BJ, Refund, Auto Clearing, LP, CR, AJ, EC 07/01/2017-09/30/2017 12/31/2025 ASDF-120
19 boxes
By Jason Rosado at 2:02 pm, Jan 06, 2026
Docusign Envelope ID: 0131E195-F76D-4DB2-9E5D-1D3B9B1F5891
[APPROVED ]
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD FINANCE DEPARTMENT
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)
Destroy Month /Year
Work Order #(s)
Quantity/Item
015964
March 2026
01465272
124
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Workorder(s).
l-t'•~ t:J corodata ~
:~ '
SSAE16
Type II Audit Completed HIPNA
DESTROY WORKORDER4/2/2026 2:05 PM Page 1
DESTROY
CITY OF CARLSBAD FINANCE DEPARTMENT No. 01465272 3/2/2026 7:08 AM
1635 FARADAY AVE Acct: 015964
CARLSBAD, CA 92008 Acct PO#:
760-602-2413 Service Date: 3/31/2026
CONTACT: BRIDGET DESMARAIS Auth: DESMARAIS, BRIDGET
PHONE: 760-602-2463 SH/REC Route: SD NC
Location Container Alternate Code Requestor\Cost Center
Building: DST1
D1260 17324462 BRIDGET\
17324466 BRIDGET\
17324467 BRIDGET\
17324468 BRIDGET\
D1407 17324463 BRIDGET\
17324464 BRIDGET\
17324465 BRIDGET\
17324469 BRIDGET\
17324470 BRIDGET\
17324471 BRIDGET\
17324481 BRIDGET\
17324482 BRIDGET\
17324483 BRIDGET\
17324484 BRIDGET\
17324485 BRIDGET\
17324486 BRIDGET\
17324487 BRIDGET\
17324488 BRIDGET\
17324489 BRIDGET\
17324490 BRIDGET\
17324491 BRIDGET\
17324492 BRIDGET\
17324493 BRIDGET\
17324494 BRIDGET\
17324495 BRIDGET\
17324496 BRIDGET\
Building: DST2
D2272 17724868 BRIDGET\
D2274 17724935 BRIDGET\
17724937 BRIDGET\
17724950 BRIDGET\
17724974 BRIDGET\
D2285 17724884 BRIDGET\
17724885 BRIDGET\
D2293 17724865 BRIDGET\
17724890 BRIDGET\
17724962 BRIDGET\
D2627 17724882 BRIDGET\
17724925 BRIDGET\
17724928 BRIDGET\
17724929 BRIDGET\
D2629 17724838 BRIDGET\
17724839 BRIDGET\
17724841 BRIDGET\
17724842 BRIDGET\
17724843 BRIDGET\
Building: DST2 Floor: 2
D2249 17724840 BRIDGET\
1111111 111111111111111 IIIII IIIII IIIII IIIII IIII IIII
DESTROY WORKORDER4/2/2026 2:05 PM Page 2
DESTROY
CITY OF CARLSBAD FINANCE DEPARTMENT No. 01465272 3/2/2026 7:08 AM
1635 FARADAY AVE Acct: 015964
CARLSBAD, CA 92008 Acct PO#:
760-602-2413 Service Date: 3/31/2026
CONTACT: BRIDGET DESMARAIS Auth: DESMARAIS, BRIDGET
PHONE: 760-602-2463 SH/REC Route: SD NC
Location Container Alternate Code Requestor\Cost Center
17724924 BRIDGET\
17724930 BRIDGET\
17724932 BRIDGET\
17724940 BRIDGET\
17724942 BRIDGET\
17724943 BRIDGET\
D2251 17724864 BRIDGET\
17724866 BRIDGET\
17724867 BRIDGET\
17724887 BRIDGET\
17724888 BRIDGET\
17724889 BRIDGET\
17724936 BRIDGET\
17724941 BRIDGET\
D2264 17724956 BRIDGET\
17724963 BRIDGET\
Building: DST3
DE703 17724826 BRIDGET\
DE716 17724946 BRIDGET\
17724947 BRIDGET\
17724949 BRIDGET\
17724987 BRIDGET\
DE718 17724973 BRIDGET\
17724988 BRIDGET\
18068300 BRIDGET\
18208609 BRIDGET\
DE719 17724927 BRIDGET\
17724948 BRIDGET\
17724961 BRIDGET\
17724966 BRIDGET\
17724969 BRIDGET\
17724972 BRIDGET\
17724998 BRIDGET\
DE723 17724803 BRIDGET\
17724804 BRIDGET\
17724805 BRIDGET\
17724806 BRIDGET\
17724807 BRIDGET\
17724808 BRIDGET\
17724810 BRIDGET\
17724811 BRIDGET\
17724813 BRIDGET\
17724815 BRIDGET\
17724816 BRIDGET\
17724820 BRIDGET\
17724821 BRIDGET\
17724822 BRIDGET\
17724823 BRIDGET\
17724824 BRIDGET\
17724825 BRIDGET\
17724827 BRIDGET\
DESTROY WORKORDER4/2/2026 2:05 PM Page 3
DESTROY
CITY OF CARLSBAD FINANCE DEPARTMENT No. 01465272 3/2/2026 7:08 AM
1635 FARADAY AVE Acct: 015964
CARLSBAD, CA 92008 Acct PO#:
760-602-2413 Service Date: 3/31/2026
CONTACT: BRIDGET DESMARAIS Auth: DESMARAIS, BRIDGET
PHONE: 760-602-2463 SH/REC Route: SD NC
Location Container Alternate Code Requestor\Cost Center
DE725 17724883 BRIDGET\
17724886 BRIDGET\
17724997 BRIDGET\
DE728 17724958 BRIDGET\
17724960 BRIDGET\
17724965 BRIDGET\
17724968 BRIDGET\
17724970 BRIDGET\
17724971 BRIDGET\
DE729 17724926 BRIDGET\
17724931 BRIDGET\
17724933 BRIDGET\
17724944 BRIDGET\
17724952 BRIDGET\
17724954 BRIDGET\
17724957 BRIDGET\
17724959 BRIDGET\
17724964 BRIDGET\
17724967 BRIDGET\
17724985 BRIDGET\
17724986 BRIDGET\
DE731 17724934 BRIDGET\
17724951 BRIDGET\
17724955 BRIDGET\
17724999 BRIDGET\
18208632 BRIDGET\
DE743 17724945 BRIDGET\
DE745 17724953 BRIDGET\
WORKORDER SUMMARY
Total Destroy Items
Containers: 124 Filefolders: 0 Tapes: 0
________________________________________________________________________________________________________________________________________________________________
CITY OF CARLSBAD FINANCE DEPARTMENT